At a Glance
- Tasks: Support our CEO and manage the London office for a smooth operation.
- Company: Join a dynamic team in a fast-paced professional services environment.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for growth.
- Other info: Build strong relationships and thrive in a collaborative culture.
- Why this job: Be at the heart of decision-making while enabling others to excel.
- Qualifications: Experience in executive support or office management is essential.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for a highly organised, proactive, and relationship-driven individual to support our CEO while owning the smooth running of our London office. This hybrid role blends high-level executive support with hands-on office management – ideal for someone who thrives on variety, responsibility and enabling others to do their best work.
Executive Support to the CEO
- Provide full, proactive diary and inbox management, ensuring optimal scheduling, prioritisation, and protection of the CEO's time.
- Prepare the CEO for internal and external meetings by collating briefing notes, slide decks, reports, prereads and background materials.
- Draft, proofread and manage CEO correspondence, approvals, and follow-ups.
- Screen enquiries and requests on behalf of the CEO, using strong judgement and maintaining absolute confidentiality.
- Coordinate CEO travel, accommodation, itineraries, and all associated logistics.
- Submit and reconcile CEO expenses via internal systems in a timely manner.
- Plan and maintain the CEO's meeting cadence, including recurring management meetings, board preparation, and strategic check-ins.
Leadership Team & Governance Support
- Support the CEO and Partners with meeting governance, including agenda planning, document preparation and minute-taking.
- Track and follow up on outstanding actions across the leadership team to ensure timely completion.
- Ensure governance materials, meeting packs and communications are accurate, well-formatted and delivered on time.
- Act as liaison between Be UK and Be Group Executive Offices to enable smooth, consistent, and timely communication.
Office Management (London Office)
- Primary owner of the London office environment, ensuring it remains professional, welcoming and operationally efficient.
- Oversee front-of-house: greeting visitors, managing the main phone line, coordinating meeting room bookings and ensuring setups run smoothly.
- Manage office suppliers, service providers and building management, attending tenant meetings when required.
- Maintain and replenish office supplies (stationery, refreshments).
- Oversee office facilities including IT equipment, access cards, security passes, courier services, post and maintenance requests.
- Implement and maintain office systems and processes that support day-to-day operational effectiveness.
- Coordinate onsite logistics for events, training sessions, client visits, team days and external guests.
Event & Business Support
- Partner with Social and CSR Committee and Operations to support or coordinate company events, leadership off-sites, client visits, quarterly company meetings, Friday Huddles, CEO Connects and Senior Leadership briefings.
- Provide ad-hoc support to wider Operations (e.g., data collation, formatting documents, maintaining executive records).
Relationship Coordination
- Act as a key point of contact for individuals engaging with the CEO or Executive Office – including senior leadership, clients and external partners.
- Build strong working relationships across Be UK and Be Group to enable smooth collaboration and information flow.
Experience
- Experience in a similar EA, PA, Executive Office or Office Manager role – ideally within professional services, consulting, financial services, or another fast-paced environment.
- Proven experience supporting senior executives, including diary and inbox management.
- Strong working knowledge of MS Office and Office 365 suite.
Executive Assistant & Office Manager in London employer: Be | Shaping the Future UK
Join a dynamic and supportive work environment in our London office, where we prioritise employee growth and collaboration. As an Executive Assistant & Office Manager, you will play a crucial role in enabling our CEO and leadership team to excel, while enjoying a hybrid work model that promotes work-life balance. With opportunities for professional development and a culture that values initiative and teamwork, Be UK is an excellent employer for those seeking meaningful and rewarding careers.
Contact Details:
Be | Shaping the Future UK Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to feel confident, so practice common interview questions and think about how your skills align with the role of Executive Assistant & Office Manager.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio with examples of your work, like meeting agendas or project plans, to demonstrate how you keep everything running smoothly.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Executive Assistant & Office Manager in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills and any experience you have in supporting senior executives, as this is key for us.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive nature and relationship-building skills. Tell us why you're excited about the role and how you can contribute to our team.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your points are easy to understand.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Be | Shaping the Future UK
✨Know Your CEO's Schedule
Before the interview, research the CEO's background and current projects. Familiarise yourself with their schedule if possible, as this will help you understand how to manage their time effectively. Being able to discuss how you would prioritise their commitments shows initiative and understanding of the role.
✨Prepare for Meeting Management
Since you'll be responsible for meeting governance, practice discussing how you would prepare agendas and take minutes. Bring examples of how you've successfully managed meetings in the past, including any tools or systems you used to keep everything organised and on track.
✨Showcase Your Office Management Skills
Be ready to talk about your experience in maintaining a professional office environment. Share specific examples of how you've improved operational efficiency or handled logistics for events. This will demonstrate your ability to create a welcoming atmosphere while managing multiple tasks.
✨Build Relationships
Highlight your relationship-building skills during the interview. Discuss how you've successfully collaborated with various stakeholders in previous roles. Emphasising your proactive approach to communication will show that you're ready to act as a key point of contact for the CEO and other executives.
