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- Tasks: Support our CEO and COO with strategic and operational tasks in a fast-paced environment.
- Company: Join a dynamic, international company making waves in the business world.
- Benefits: Gain exposure to senior leadership and enhance your professional skills.
- Other info: Thriving in complexity? This role is perfect for you!
- Why this job: Make a real impact while managing exciting projects and high-level stakeholders.
- Qualifications: 3-5 years supporting executives, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised, discreet and proactive Executive Assistant & Events to provide strategic and operational support to our CEO and COO. This is a pivotal position within a fast-growing, international company. The role requires someone who thrives in complexity, operates with precision, and can confidently manage high-level stakeholders across multiple time zones.
You will act as a trusted right hand to senior leadership, ensuring seamless coordination of priorities and enabling executives to focus on strategic growth.
Key Responsibilities- Executive Diary & Priority Management
- Own and strategically manage complex calendars for the CEO and COO
- Prioritise internal and external commitments with sound judgement
- Coordinate across multiple time zones and international teams
- Ensure executives are fully briefed and prepared for all engagements
- International Travel & Logistics
- Arrange detailed international itineraries (flights, accommodation, ground transport, visas)
- Prepare comprehensive travel packs and schedules
- Provide real-time support during travel and resolve issues proactively
- Ensure cost efficiency without compromising quality
- Meetings & Executive Operations
- Coordinate high-level meetings, board sessions, and leadership calls
- Prepare agendas, briefing documents, and presentation materials
- Take minutes and track follow-ups when required
- Maintain strict confidentiality and professionalism
- Events, Exhibitions & Corporate Seminar
- Lead the coordination of international fairs and exhibitions
- Organise the company's annual seminar and internal corporate events
- Manage suppliers, bookings, timelines, and logistics end-to-end
- Essential
- 3–5 years' experience supporting C-level executives
- Proven experience managing complex diaries and international travel
- Advanced proficiency in Microsoft Office
- Fluent or native-level English
- Competencies
- Exceptional organisational skills and attention to detail
- Strong prioritisation and decision-making ability
- High level of discretion and professionalism
- Ability to work under pressure in a fast-paced environment
- Proactive, solution-oriented, and anticipative mindset
- Desirable
- Experience in an international or multicultural business
- Familiarity with travel booking platforms
This role offers exposure to senior leadership and international operations, with real impact on business execution. If you are detail-driven, thrive in dynamic environments, and enjoy operating at an executive level, we would love to hear from you.
Please submit your application here or to -Apply now and let your essence be remembered.
Executive Assistant in London employer: BE KEEN
Contact Detail:
BE KEEN Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to connections in your industry, especially those who might know someone at the company you're eyeing. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Knowing their recent projects or challenges can help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with managing complex diaries and international travel, as these are key for us. Use specific examples that showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your proactive mindset and how you’ve successfully supported C-level executives in the past. Keep it concise but impactful!
Showcase Your Skills: Don’t forget to highlight your advanced proficiency in Microsoft Office and any experience with travel booking platforms. We want to see how you can bring value to our fast-paced environment, so be sure to include relevant skills that match the job description.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our dynamic team!
How to prepare for a job interview at BE KEEN
✨Master the Job Description
Before the interview, make sure you thoroughly understand the job description. Highlight key responsibilities and required skills, and think of examples from your past experience that demonstrate how you meet these criteria. This will help you articulate your fit for the role clearly.
✨Showcase Your Organisational Skills
As an Executive Assistant, your organisational prowess is crucial. Prepare to discuss specific tools or methods you use to manage complex calendars and travel arrangements. Bring up any software you’re proficient in, especially Microsoft Office, as it’s essential for this role.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle high-pressure situations. Think of scenarios where you had to prioritise tasks or resolve conflicts, especially across different time zones. Practising these responses will help you feel more confident during the interview.
✨Demonstrate Discretion and Professionalism
Since this role involves working closely with C-level executives, it’s vital to convey your understanding of confidentiality and professionalism. Share examples of how you've maintained discretion in previous roles, and be prepared to discuss how you would handle sensitive information.