At a Glance
- Tasks: Support our CEO and COO with strategic and operational tasks in a fast-paced environment.
- Company: Join a dynamic international business that values precision and discretion.
- Benefits: Gain exposure to senior leadership and international operations while developing your skills.
- Other info: Thriving in complexity and detail-oriented? This role is for you!
- Why this job: Make a real impact by coordinating high-level meetings and events.
- Qualifications: 3-5 years supporting C-level executives and advanced Microsoft Office skills required.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised, discreet and proactive Executive Assistant & Events to provide strategic and operational support to our CEO and COO. This is a pivotal position within a fast-growing, international company. The role requires someone who thrives in complexity, operates with precision, and can confidently manage high-level stakeholders across multiple time zones. You will act as a trusted right hand to senior leadership, ensuring seamless coordination of priorities and enabling executives to focus on strategic growth.
Key Responsibilities
- Executive Diary & Priority Management
- Own and strategically manage complex calendars for the CEO and COO
- Prioritise internal and external commitments with sound judgement
- Coordinate across multiple time zones and international teams
- Ensure executives are fully briefed and prepared for all engagements
- International Travel & Logistics
- Arrange detailed international itineraries (flights, accommodation, ground transport, visas)
- Prepare comprehensive travel packs and schedules
- Provide real-time support during travel and resolve issues proactively
- Ensure cost efficiency without compromising quality
- Meetings & Executive Operations
- Coordinate high-level meetings, board sessions, and leadership calls
- Prepare agendas, briefing documents, and presentation materials
- Take minutes and track follow-ups when required
- Maintain strict confidentiality and professionalism
- Events, Exhibitions & Corporate Seminar
- Lead the coordination of international fairs and exhibitions
- Organise the company’s annual seminar and internal corporate events
- Manage suppliers, bookings, timelines, and logistics end-to-end
Requirements
Essential
- 3–5 years’ experience supporting C-level executives
- Proven experience managing complex diaries and international travel
- Advanced proficiency in Microsoft Office
- Fluent or native-level English
Competencies
- Exceptional organisational skills and attention to detail
- Strong prioritisation and decision-making ability
- High level of discretion and professionalism
- Ability to work under pressure in a fast-paced environment
- Proactive, solution-oriented, and anticipative mindset
Desirable
- Experience in an international or multicultural business
- Familiarity with travel booking platforms
Why Join Us
This role offers exposure to senior leadership and international operations, with real impact on business execution. If you are detail-driven, thrive in dynamic environments, and enjoy operating at an executive level, we would love to hear from you.
Executive Assistant employer: BE KEEN
Join a dynamic and fast-growing international business in London, where your role as an Executive Assistant will not only support senior leadership but also provide you with unparalleled exposure to strategic operations. Our collaborative work culture fosters professional growth, offering opportunities to develop your skills while managing high-level stakeholders across diverse time zones. With a focus on employee well-being and a commitment to excellence, we ensure that every team member feels valued and empowered to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to connections in the industry, attend events, and engage on platforms like LinkedIn. We can’t stress enough how personal connections can open doors that applications alone can’t.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and recent projects. This will help us tailor your responses and show you’re genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or mentors. We can help you refine your answers and boost your confidence, ensuring you shine when it counts.
✨Tip Number 4
Follow up after interviews! A simple thank-you email can leave a lasting impression. It shows your enthusiasm and professionalism, which is key in landing that Executive Assistant role.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that align with the Executive Assistant role. Highlight your experience in managing complex diaries and international travel, as these are key to impressing us.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your organisational skills and proactive mindset. Tell us why you’re excited about supporting our CEO and COO and how you can contribute to our fast-growing company.
Showcase Your Attention to Detail:In this role, precision is everything. Make sure your application is free from typos and errors. A well-structured application demonstrates your attention to detail, which is crucial for an Executive Assistant.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at BE KEEN
✨Master the Diary Management
Showcase your ability to manage complex calendars by preparing examples of how you've successfully prioritised commitments in the past. Be ready to discuss specific tools or methods you use to keep everything organised, as this is crucial for supporting C-level executives.
✨Demonstrate Your Travel Savvy
Prepare to talk about your experience with international travel logistics. Highlight any challenges you've faced and how you resolved them, as well as your approach to ensuring cost efficiency while maintaining quality. This will show that you can handle the demands of a fast-paced environment.
✨Be Ready for High-Level Coordination
Think of examples where you've coordinated meetings or events for senior leaders. Discuss how you prepared agendas, took minutes, and followed up on action items. This will demonstrate your attention to detail and ability to maintain professionalism under pressure.
✨Show Your Proactive Mindset
During the interview, share instances where you've anticipated needs or solved problems before they escalated. This proactive approach is key for an Executive Assistant, so be sure to convey your solution-oriented attitude and how it has benefited your previous teams.
