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- Tasks: Support our CEO and COO with strategic and operational tasks in a fast-paced environment.
- Company: Join a dynamic international business that values precision and discretion.
- Benefits: Gain exposure to senior leadership and enhance your professional skills.
- Other info: Thriving in complexity and detail-oriented individuals will excel in this role.
- Why this job: Make a real impact while managing high-level priorities and international operations.
- Qualifications: 3-5 years supporting C-level executives and advanced Microsoft Office skills required.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised, discreet and proactive Executive Assistant & Events to provide strategic and operational support to our CEO and COO. This is a pivotal position within a fast-growing, international company. The role requires someone who thrives in complexity, operates with precision, and can confidently manage high-level stakeholders across multiple time zones. You will act as a trusted right hand to senior leadership, ensuring seamless coordination of priorities and enabling executives to focus on strategic growth.
Key Responsibilities
- Executive Diary & Priority Management
- Own and strategically manage complex calendars for the CEO and COO
- Prioritise internal and external commitments with sound judgement
- Coordinate across multiple time zones and international teams
- Ensure executives are fully briefed and prepared for all engagements
- International Travel & Logistics
- Arrange detailed international itineraries (flights, accommodation, ground transport, visas)
- Prepare comprehensive travel packs and schedules
- Provide real-time support during travel and resolve issues proactively
- Ensure cost efficiency without compromising quality
- Meetings & Executive Operations
- Coordinate high-level meetings, board sessions, and leadership calls
- Prepare agendas, briefing documents, and presentation materials
- Take minutes and track follow-ups when required
- Maintain strict confidentiality and professionalism
- Events, Exhibitions & Corporate Seminar
- Lead the coordination of international fairs and exhibitions
- Organise the company’s annual seminar and internal corporate events
- Manage suppliers, bookings, timelines, and logistics end-to-end
Requirements
Essential
- 3–5 years’ experience supporting C-level executives
- Proven experience managing complex diaries and international travel
- Advanced proficiency in Microsoft Office
- Fluent or native-level English
Competencies
- Exceptional organisational skills and attention to detail
- Strong prioritisation and decision-making ability
- High level of discretion and professionalism
- Ability to work under pressure in a fast-paced environment
- Proactive, solution-oriented, and anticipative mindset
Desirable
- Experience in an international or multicultural business
- Familiarity with travel booking platforms
Why Join Us
This role offers exposure to senior leadership and international operations, with real impact on business execution. If you are detail-driven, thrive in dynamic environments, and enjoy operating at an executive level, we would love to hear from you. Please submit your application here or to recruitment@be-keen.com. Apply now and let your essence be remembered.
Executive Assistant in City of London employer: BE KEEN
Contact Detail:
BE KEEN Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to connections in your industry, especially those who know the company you're eyeing. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Knowing their recent projects or challenges shows you're genuinely interested and ready to contribute to their success.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills align with the role of an Executive Assistant. Highlight your organisational prowess and ability to manage complex schedules with ease.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email reiterating your enthusiasm for the role can keep you top of mind. Plus, it shows your professionalism and attention to detail.
We think you need these skills to ace Executive Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with managing complex diaries and international travel, as these are key for us. Use specific examples that showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our fast-paced environment. Mention your proactive mindset and how you’ve successfully supported C-level executives in the past.
Showcase Your Skills: Don’t forget to highlight your advanced proficiency in Microsoft Office and any experience with travel booking platforms. We want to see how you can bring value to our team right from the start!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. Let’s make this happen!
How to prepare for a job interview at BE KEEN
✨Master the Art of Diary Management
Since the role involves managing complex calendars, be prepared to discuss your experience with diary management. Bring examples of how you've prioritised commitments and handled scheduling conflicts in the past. This will show your potential employer that you can handle the intricacies of their executives' schedules.
✨Showcase Your Travel Coordination Skills
Be ready to talk about your experience with international travel logistics. Share specific instances where you arranged detailed itineraries or resolved travel issues on the go. This will demonstrate your proactive approach and ability to manage high-pressure situations effectively.
✨Prepare for High-Level Meetings
Since you'll be coordinating meetings and preparing materials, think about how you've contributed to similar situations before. Bring examples of agendas or briefing documents you've created, and be ready to discuss how you ensured confidentiality and professionalism in those settings.
✨Emphasise Your Organisational Skills
This role requires exceptional organisational skills, so highlight your attention to detail during the interview. Discuss how you keep track of multiple tasks and deadlines, and provide examples of how your organisational abilities have led to successful outcomes in previous roles.