Finance, HR & Office Management Specialist

Our company & culture

Join us and become part of a dynamic team that’s shaping the future of regulatory technology and compliance automation. Be Informed is an internationally operating B2B and B2G enterprise software company looking to revolutionize the world of Regulation Technology (RegTech) and Compliance. Our mission is to help organizations master complex regulations with confidence and control by making regulations understandable, explainable, and executable for everyone. Headquartered in Apeldoorn (the Netherlands), we have presence in London (UK) and Reston (USA) serving our world‑class customers and partners across Europe, the Pacific and the Americas.

At Be Informed, you will be working with a group of sharp and passionate colleagues as part of a low hierarchy / low bureaucracy culture characterized by authenticity, openness, curiosity, collaboration and quality.

The role: a real spider in the web

We are looking for a versatile Finance, HR & Office Management Specialist who thrives at the heart of the organization and acts as a true “spider in the web.” In this role, you combine hands‑on administrative office management with essential support for HR processes and financial operations. Together with the Finance Manager and directly supported by the CEO, you ensure that day‑to‑day operations run smoothly, people are well supported throughout their employee lifecycle, and financial processes are accurate and well organized. You work autonomously, proactively spot what needs attention, and know when to involve others. You enjoy switching between topics, keeping an overview, and bringing structure where needed. This role is ideal for someone who enjoys variety, responsibility, and being a trusted go‑to person for colleagues across the organization.

Who we are looking for

• Experience in a combined office management, HR support and/or finance support role
• Solid administrative skills and high attention to accuracy
• Basic understanding of HR processes and payroll administration
• Basic understanding of financial processes and accounting support
• Comfortable working with digital tools, systems and spreadsheets
• Experience in a dynamic, growing or changing organization is a plus
• Strong organizational and time‑management skills
• Comfortable multitasking and switching between priorities
• Proactive and self‑starting, able to work autonomously
• Knows when to ask for help and actively seeks alignment when needed
• Strong communication skills, both written and verbal
• Service‑oriented, reliable and discreet
• Able to maintain overview while paying attention to detail

Office Management & Administration

• Act as the central point of contact for day‑to‑day office operations
• Ensure an optimal office‑/working environment (including ordering of essentials).
• Support management with travel and internal event planning (Town Halls, celebrations), including coordination of external partners (telephone and travel service etc.).

HR Support

• Support the full employee lifecycle, including:
• Recruitment coordination and candidate communication
• Onboarding of new employees
• Performance reviews
• Offboarding processes and documentation
• Pro‑actively manage and evolve employee benefits (pension changes, lease etc.).
• Champion special employee attention (e.g., special attentions birthday, birth etc.).
• Manage absenteeism, “sickness protocol” and maternity leave etc.
• Prepare and coordinate payroll inputs with Finance and external payroll providers
• Handle first‑line HR questions independently and elevate when needed
• Support compliance with internal HR policies and procedures, including coordination with external specialist labor law expert partners.

Finance & Accounting Support

• Support financial operations, including:
• Accounts payable and accounts receivable
• Processing and monitoring invoices
• Timesheet administration
• Salary administration and payroll preparation
• Assist with accounting administration and financial reporting
• Ensure accuracy, completeness and timely processing of financial data
• Support the Finance function with ad‑hoc administrative and control tasks

Typical key goals & performance indications

• Office administration and core processes running smoothly with minimal escalation
• 95–100% timely processing of invoices (AP & AR)
• Payroll inputs delivered correctly and on time each month

• Structured onboarding experience in place and consistently applied
• All personnel files complete, accurate and up to date
• Recruitment coordination handled efficiently with positive feedback from hiring managers

• Recognized by colleagues as a reliable and responsive point of contact
• Demonstrates strong ownership and proactive follow‑up across responsibilities

What we offer

• An attractive package including performance-based bonus;
• Flexible workhours including possibility to work part-time (e.g., 24-32 hour)
• A broad, varied role with real impact across the organization
• A trusted position at the center of the company
• Autonomy and responsibility, with support when needed
• A collaborative, open and professional working environment
• Opportunities to grow with the organization as it evolves