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- Tasks: Coordinate office operations, manage communications, and ensure a welcoming environment.
- Company: Join a dynamic team at MAKE IT Barking, where organisation meets innovation.
- Benefits: Enjoy a competitive salary, 30 days annual leave, and opportunities for professional growth.
- Other info: Embrace a collaborative culture with room for personal and career development.
- Why this job: Be the backbone of our office, making a real difference every day.
- Qualifications: Three years of office coordination experience and strong organisational skills required.
The predicted salary is between 32000 - 35000 £ per year.
We are seeking a highly organised, self‑driven Office Coordinator with proven experience in office coordination. This role is ideal for someone who is naturally methodical, enjoys bringing order to complex or busy environments, and consistently maintains high standards of accuracy. The successful candidate will demonstrate exceptional attention to detail, anticipate needs ahead of time, and take ownership of maintaining an efficient, well‑run office environment. This is not an entry‑level position; we are seeking someone who brings confidence, initiative, and the ability to operate proactively from day one.
Job Salary: £32,000 - £35,000 + benefits and 30 days annual leave entitlement
Key tasks and accountabilities are intended to be a guide to the range and level of work expected of the post holder. This is not an exhaustive list of all tasks that may fall to the post holder and employees will be expected to carry out such other reasonable duties which may be required from time to time:
- Provide a warm, professional welcome to visitors, manage incoming calls and enquiries, and ensure reception and communal areas are consistently presented to a high standard.
- Office management and facilities coordination, ensuring the working environment is well maintained, stocked, and operating efficiently.
- Provide finance-related administrative support, including setting up new suppliers, raising purchase orders (POs), and processing invoices for payment.
- Coordinate internal meetings, including booking meeting rooms, preparing agendas, arranging equipment or refreshments and taking accurate actions.
- Maintain accurate digital and physical filing systems, ensuring documents are stored securely and in compliance with data protection and confidentiality requirements.
- Assisting with onboarding and offboarding staff, including managing equipment and access requests.
- Draft and issue company-wide communications.
- Contribute to the continuous improvement of administrative processes and systems.
- Use AI tools and automation to improve workflow efficiency, reduce manual tasks, and support smarter ways of working.
- Undertake ad hoc tasks and projects as required by the Business and Executive Support Manager.
Person Specification
Essential Skill and Experience:
- A minimum of three years’ experience in a similar office coordination or administrative role.
- Highly organised with a continuous‑improvement mindset, taking pride in developing, maintaining, and refining effective administrative processes.
- Excellent attention to detail and the ability to manage multiple priorities effectively.
- Effective problem-solving skills with a proactive, solution-focused approach to challenges and the ability to anticipate needs and act before being asked.
- Exceptional interpersonal and communication skills, both written and verbal.
- Experience working independently and making informed decisions without close supervision.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exposure to AI/automation tools to enhance administrative workflows.
- Collaborative team player who builds constructive relationships across the organisation.
Office Coordinator employer: Be First Regeneration Limited
Contact Detail:
Be First Regeneration Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Coordinator role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your experience aligns with their needs. We want to see that you’re not just a fit on paper, but also a great match for their team!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your skills and experiences confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Show Off Your Organisational Skills: We want to see how organised you are right from the start! In your application, highlight your experience in managing busy environments and keeping everything running smoothly. Use specific examples to demonstrate your attention to detail and proactive approach.
Tailor Your Application: Make sure your application speaks directly to the job description. We love it when candidates take the time to align their skills and experiences with what we're looking for. This shows us that you really understand the role and are genuinely interested in joining our team.
Be Professional Yet Personable: While we appreciate professionalism, we also value a friendly touch. When writing your application, let your personality shine through! A warm and engaging tone can make a big difference and help us see how you'd fit into our office culture.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Be First Regeneration Limited
✨Show Off Your Organisational Skills
As an Office Coordinator, your ability to stay organised is key. Prepare examples from your past roles where you successfully managed multiple tasks or improved processes. This will demonstrate your methodical approach and attention to detail.
✨Anticipate Needs Like a Pro
During the interview, think ahead about what the interviewer might need from you. Be ready to discuss how you've proactively solved problems in the past or how you would handle specific scenarios in the role. This shows that you can take ownership and act before being asked.
✨Communicate Clearly and Confidently
Exceptional communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. Use examples that highlight your interpersonal skills, especially in managing relationships and handling enquiries.
✨Familiarise Yourself with AI Tools
Since the job mentions using AI tools and automation, do some research on relevant technologies. Be prepared to discuss how you've used such tools in previous roles or how you plan to implement them to improve workflow efficiency in the new position.