At a Glance
- Tasks: Coordinate office activities, manage communications, and ensure a well-run environment.
- Company: Join a dynamic team at MAKE IT Barking, where organisation meets innovation.
- Benefits: Enjoy a competitive salary, 30 days annual leave, and professional growth opportunities.
- Other info: Embrace a collaborative culture with room for personal and professional development.
- Why this job: Be the backbone of our office, making a real difference every day.
- Qualifications: Three years' experience in office coordination and strong organisational skills required.
The predicted salary is between 32000 - 35000 £ per year.
09:00 – 17:00, 35 hours per week, 5 days a week in the office
Location: MAKE IT Barking
We are seeking a highly organised, self‑driven Office Coordinator with proven experience in office coordination. This role is ideal for someone who is naturally methodical, enjoys bringing order to complex or busy environments, and consistently maintains high standards of accuracy. The successful candidate will demonstrate exceptional attention to detail, anticipate needs ahead of time, and take ownership of maintaining an efficient, well‑run office environment. This is not an entry‑level position; we are seeking someone who brings confidence, initiative, and the ability to operate proactively from day one.
Job Salary: £32,000 - £35,000 + benefits and 30 days annual leave entitlement
Closing Date: May 13, 2026
Key tasks and accountabilities:
- Provide a warm, professional welcome to visitors, manage incoming calls and enquiries, and ensure reception and communal areas are consistently presented to a high standard.
- Office management and facilities coordination, ensuring the working environment is well maintained, stocked, and operating efficiently.
- Provide finance-related administrative support, including setting up new suppliers, raising purchase orders (POs), and processing invoices for payment.
- Coordinate internal meetings, including booking meeting rooms, preparing agendas, arranging equipment or refreshments and taking accurate actions.
- Maintain accurate digital and physical filing systems, ensuring documents are stored securely and in compliance with data protection and confidentiality requirements.
- Assisting with onboarding and offboarding staff, including managing equipment and access requests.
- Draft and issue company-wide communications.
- Contribute to the continuous improvement of administrative processes and systems.
- Use AI tools and automation to improve workflow efficiency, reduce manual tasks, and support smarter ways of working.
- Undertake ad hoc tasks and projects as required by the Business and Executive Support Manager.
Person Specification - Essential Skill and Experience:
- A minimum of three years’ experience in a similar office coordination or administrative role.
- Highly organised with a continuous‑improvement mindset, taking pride in developing, maintaining, and refining effective administrative processes.
- Excellent attention to detail and the ability to manage multiple priorities effectively.
- Effective problem-solving skills with a proactive, solution-focused approach to challenges and the ability to anticipate needs and act before being asked.
- Exceptional interpersonal and communication skills, both written and verbal.
- Experience working independently and making informed decisions without close supervision.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exposure to AI/automation tools to enhance administrative workflows.
- Collaborative team player who builds constructive relationships across the organisation.
Office Coordinator in London employer: Be First Regeneration Limited
At MAKE IT Barking, we pride ourselves on fostering a dynamic and supportive work environment where our employees can thrive. As an Office Coordinator, you will benefit from a competitive salary, generous annual leave, and opportunities for professional growth while working in a vibrant location that encourages innovation and collaboration. Our commitment to continuous improvement and the use of cutting-edge technology ensures that you will be part of a forward-thinking team dedicated to excellence.
Contact Details:
Be First Regeneration Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Coordinator role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to office coordination and problem-solving. Being articulate and confident will help you stand out as the organised, proactive candidate they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Office Coordinator in London
Some tips for your application 🫡
Show Off Your Organisational Skills:As an Office Coordinator, being organised is key! Make sure your application reflects your ability to manage multiple tasks and maintain high standards. Use examples from your past experience to demonstrate how you’ve kept things running smoothly.
Attention to Detail is a Must:We love candidates who pay attention to the little things. Double-check your application for any typos or errors before hitting send. A polished application shows us you care about accuracy, which is crucial for this role!
Be Proactive in Your Approach:In your application, highlight instances where you took the initiative to solve problems or improve processes. We’re looking for someone who can hit the ground running, so show us how you’ve done that in previous roles.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Be First Regeneration Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Coordinator role. Familiarise yourself with the key tasks and responsibilities mentioned in the job description. This will help you demonstrate how your experience aligns with their needs and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Office Coordinator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple priorities or improved administrative processes. Use specific metrics if possible to highlight your achievements and how they contributed to a well-run office environment.
✨Demonstrate Proactive Problem-Solving
During the interview, be ready to discuss situations where you've anticipated needs and taken initiative. Share stories that illustrate your proactive approach to challenges, especially in busy environments. This will show them that you can hit the ground running and contribute from day one.
✨Engage with AI Tools Knowledge
Since the role involves using AI tools and automation, brush up on your knowledge of these technologies. Be prepared to discuss any relevant experience you have with such tools and how you've used them to enhance workflow efficiency. This will set you apart as a candidate who is forward-thinking and tech-savvy.
