At a Glance
- Tasks: Support senior management with admin tasks, diary management, and meeting coordination.
- Company: Join BDO, a leading firm with a dynamic international sector.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative work environment.
- Other info: Opportunity for growth and learning in a fast-paced, supportive atmosphere.
- Why this job: Be at the heart of operations, making a real impact in a global team.
- Qualifications: Strong communication skills and proficiency in Word, Excel, and PowerPoint.
The predicted salary is between 30000 - 40000 £ per year.
This role provides comprehensive administrative and executive support to the Senior Management Team of BDO’s International Sector, assisting directors, senior managers, and partners with day‑to‑day tasks and ensuring seamless operations.
Responsibilities
- Work closely with the Executive Assistant to provide support to the International Sector, Senior Management Team, including directors and senior managers.
- Maintain and co‑ordinate diaries for senior management team as required.
- Inbox management of the senior management team as required.
- Support the coordination of internal and external meetings and events for the sector.
- Organise business travel, visas, hotel accommodation, preparation of itineraries, cars and other travel arrangements.
- Monitor e‑mails/meeting invitations of the Senior Management team and reply on their behalf when appropriate.
- Process monthly billing for the team on Workday.
- Use the CMS to maintain accurate client/target information and pipeline management.
- Perform conflict checks and client take‑on.
- Document creation and management, including typing as necessary.
- Taken minutes at meetings when required and follow up on actions.
- Complete expense reports in a timely manner.
- Deal with personal administration as and when required.
- Liaise with high‑level partners.
- Co‑ordinate secretarial cover within the group and provide support to other PAs, including holiday and sickness cover.
- Handle high‑level confidential information and maintain confidentiality.
- Provide an exceptional client experience and support client initiatives within the firm, being responsive and helping create a positive impression at all touch points.
- Provide secretarial cover within the sector and to the group as a whole, assisting other PAs when necessary.
- Respond to routine enquiries and take appropriate messages.
- Conduct industry research when required.
- Offer general administrative assistance to the sector as required.
Qualifications
- Intermediate to advanced level of Word, Excel and Power Point.
- Fast and accurate typing skills.
- Excellent communication skills.
- Experience with or ability to learn Outlook, Concur, Workday, CMS and In Tapp.
- Ability to manage and prioritise tasks.
- Proactive team member.
- Understanding of the Group’s and Firm’s environment, structure and culture.
- Ability to exercise initiative, discretion and organisation.
- Problem‑identifying and solving skills.
- Flexibility to adjust quickly when priorities change.
- Ability to communicate at all levels within the Firm and externally.
- Self‑motivated and works on own initiative.
- Attention to detail.
- Awareness of the BDO brand and document layout standards.
- Forthrightness when necessary.
- Capability to work in a task‑oriented area.
- Adherence to strict deadlines.
- Team‑work orientation.
- Driven to move projects forward.
- Capability to engage partners proactively.
- Ability to see tasks through from start to finish and stay on top of to‑do lists.
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Personal Assistant (International Sector) - 9 month FTC in London employer: BDO UK LLP
BDO UK LLP is an excellent employer, offering a dynamic work culture that prioritises professional growth and development within the privacy sector. Located in Greater Manchester, employees benefit from a collaborative environment where they can lead impactful projects, build strong client relationships, and enhance their expertise in data protection regulations. With a commitment to employee well-being and continuous learning, BDO UK LLP stands out as a rewarding place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (International Sector) - 9 month FTC in London
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like BDO UK LLP can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like BDO UK LLP; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like BDO UK LLP.
We think you need these skills to ace Personal Assistant (International Sector) - 9 month FTC in London
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at BDO UK LLP and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research BDO UK LLP's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at BDO UK LLP
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
