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- Tasks: Support compliance team with essential admin tasks and maintain accurate records.
- Company: Join a reputable organisation focused on compliance in property maintenance.
- Benefits: Competitive salary, health support, career development, and family-friendly policies.
- Other info: Dynamic role with opportunities for growth in a supportive environment.
- Why this job: Make a difference by ensuring compliance and safeguarding the organisation's reputation.
- Qualifications: Strong admin skills, knowledge of compliance preferred, and proficiency in MS Office.
The predicted salary is between 27710 - 27710 £ per year.
We are seeking an Administrative Assistant to join us on a fixed‑term basis (6‑9 months maternity cover) to support our compliance team. The Compliance Administrator will provide essential administrative support to ensure the company meets statutory, regulatory, and internal compliance requirements across repairs and maintenance services. This role is critical in maintaining accurate records, monitoring performance, and supporting audits to safeguard the organisation’s reputation and service delivery standards. This role involves handling a variety of tasks including scheduling, correspondence, data entry, and assisting team members with day‑to‑day activities.
Key Responsibilities
- Prepare and edit documents, reports, and presentations for gas, electrical, fire safety, asbestos, legionella, and other statutory checks.
- Track certifications, insurance, and accreditations to ensure validity.
- Support internal audits and inspections by preparing documentation and reports.
- Manage compliance databases and systems, ensuring data accuracy and timely updates.
- Log and monitor remedial works following inspections, ensuring timely completion.
- Raise Purchasing Orders.
- Carry out compliance administration tasks in relation to Fire Risk Assessments.
- Handle incoming calls, emails, and other communications professionally.
- Maintain filing systems (electronic and physical) for easy retrieval.
- Support teams with planning and administrative tasks as needed.
- Ensure compliance with company policies and procedures.
- Monthly capture Overtime and Mileage claims.
About You
- Strong administrative background, ideally within housing, repairs, or facilities management.
- Knowledge of compliance requirements in property maintenance (gas safety, electrical testing, fire safety, etc.) preferable, or willingness to learn.
- Proven experience as an administrative assistant or similar role in a busy office environment.
- Proficiency in MS Office Suite (Word, Excel, Outlook, Teams, SharePoint).
- Strong organisational and time‑management skills.
- Excellent written and verbal communication abilities.
- Ability to handle confidential information with discretion.
- Experience maintaining records and databases with high accuracy.
- Solutions focused and multitasking abilities.
- Familiarity with compliance processes in housing, property maintenance, or facilities management.
- Customer service orientation.
- Adaptability in a fast‑paced environment.
Working Arrangements
- Salary: £27,710 per annum.
- Location: Dagenham.
- Contract Type: 6 – 9 Month FTC (maternity cover), full‑time.
- Hours: 36 hours per week, Monday – Friday.
Benefits
- Heart Hub rewards, perks & benefits platform.
- Group Life Assurance.
- Pension Scheme.
- Paid Holidays.
- Family Friendly Policies.
- Health & wellbeing support including an Employee Assistance Programme (EAP).
- Free on‑site parking and access to park amenities.
- On‑site café (discounts available via our app).
- Career development and training.
Compliance Administrator employer: BD Group
Contact Detail:
BD Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Compliance Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the compliance field, attend industry events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its compliance practices. Be ready to discuss how your skills align with their needs, especially around statutory checks and record-keeping. Show them you’re the perfect fit!
✨Tip Number 3
Don’t just apply anywhere; focus on roles that excite you! Use our website to find positions that match your skills and interests. Tailor your approach to each application to stand out from the crowd.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It shows your enthusiasm for the role and reinforces your interest in joining their compliance team.
We think you need these skills to ace Compliance Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in compliance and administration. We want to see how your skills match the specific requirements of the Compliance Administrator role.
Show Off Your Skills: Don’t forget to mention your proficiency in MS Office Suite and any experience you have with compliance processes. We love seeing candidates who can demonstrate their organisational and time-management skills!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your documents are easy to read and free from jargon.
Apply Through Our Website: For the best chance of success, apply directly through our website. This way, we can easily track your application and ensure it gets the attention it deserves!
How to prepare for a job interview at BD Group
✨Know Your Compliance Basics
Before the interview, brush up on key compliance requirements related to property maintenance, like gas safety and fire regulations. This will show that you're not just a great administrator but also someone who understands the importance of compliance in the role.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed records or databases in previous roles. Highlight your proficiency with MS Office Suite, especially Excel, as it’s crucial for tracking certifications and managing compliance data.
✨Prepare for Scenario Questions
Expect questions about how you would handle various administrative tasks, such as scheduling audits or managing incoming communications. Think of scenarios where you successfully multitasked or solved problems, and be prepared to share those stories.
✨Demonstrate Your Communication Skills
Since the role involves a lot of correspondence, practice articulating your thoughts clearly. Be ready to explain how you’ve handled confidential information and maintained professionalism in past roles, as this will reassure them of your discretion and customer service orientation.