At a Glance
- Tasks: Manage inventory, customer orders, and supplier deliveries to ensure smooth operations.
- Company: Join BCS Group, a leading supplier of safety and construction products.
- Benefits: Enjoy competitive salary, 25 days leave, private medical, and flexible working options.
- Other info: Great career progression opportunities in a dynamic work environment.
- Why this job: Be part of a supportive team that values your growth and well-being.
- Qualifications: Attention to detail, teamwork skills, and computer literacy are essential.
The predicted salary is between 30000 - 40000 £ per year.
The Role: To manage the end-to-end administration of goods receipting, inventory movement, and compliance documentation. This role supports the supplies operations team to maintain accurate stock levels and ensure smooth business operations.
Key Responsibilities:
- Customer Orders & Fulfilment
- Generate pick lists: Produce and distribute accurate picking lists for the stores team.
- Allocate stock: Assign system inventory to customer orders as directed by management.
- Verify accuracy: Ensure physical stock is picked correctly from warehouse locations and order bays.
- Dispatch couriers: Book external courier services via the required systems to meet transport schedules.
- Track proof of delivery (POD): Collate courier PODs, update systems, and submit files to systems support.
- Goods Inwards & Supplier Management
- Schedule deliveries: Book in all incoming supplier deliveries to manage depot flow.
- Verify shipments: Receive and sign for deliveries, checking goods against supplier paperwork for accuracy.
- Log delivery confirmations: Process all supplier delivery paperwork to complete system booking-in procedures.
- Report discrepancies: Notify suppliers and procurement of damaged stock, and report discrepancies to management immediately.
- Coordinate hubs: Liaise directly with the Wallows Lane team regarding all received supplier deliveries.
- Commercial Support & Inventory Control
- Maintain inventory accuracy: Support depot management by ensuring order accuracy protects system stock counts.
- Mitigate delays: Highlight inventory issues proactively to warn management of potential customer order delays.
- Conduct stock audits: Participate in periodic inventory counts and feed data back to management and business support.
- Assist annual checks: Provide administrative and physical support during annual full company stocktakes.
- Depot Administration & Support
- Compile reports: Generate daily, weekly, and monthly inventory reports for depot management.
- Manage customer collections: Greet and assist customers arriving at the depot to collect orders.
- Process timesheets: Update staff registers and submit completed timesheets for processing.
- Provide cross-department cover: Assist the wider business—specifically logistics and signs—during peak operational periods.
- Quality
- Ensure works are carried out in accordance with processes.
- Contribute to continuous improvement by providing suggestions and feedback to Management.
- Work to agreed timescales updating the Depot Management Team on progress.
- Maintain good communication with colleagues and Management at all times.
- HSEQ
- Complete tasks in accordance with risk assessments, notify the Depot Management Team of any potential noncompliance.
- Report accidents and Positive Interventions using the correct methods.
- Ensure the correct PPE is used in the depots at all times.
- Maintain excellent levels of housekeeping, ensure areas are free from waste and trip hazards etc.
- Identify/Submit positive interventions where needed.
- Work in conjunction with HSEQ policies and procedures.
Key measures & targets:
- Overdue purchase orders
- Quality of stock locations, transport bays and yard area
- The number of stock issues and picking errors
- Accuracy of goods receipting
Key relationships:
- Depot Management Team
- Bescot Operations Team
- Logistics Team and Drivers
- Suppliers
Person Specification:
The successful candidate is likely to meet all of the following criteria:
- Essential
- Computer literate
- Attention to detail and ability to follow procedures
- Ability to work well within a team, offering support to others
- Ability to maintain a clean organised work area and values the importance of good housekeeping in maintaining a safe, efficient environment
- Works well and maintains standards and values when under pressure.
- Desirable
- Previous warehouse operations experience
- Product knowledge of site supplies, PPE, traffic management and signage
How to apply: Please send your current CV and cover email outlining your suitability for the role and quoting the reference number to.
Office Administrator - Supplies in Walsall employer: BCS Group
BCS Group is an exceptional employer, renowned for its commitment to employee well-being and career development. With a supportive work culture that values teamwork and continuous improvement, employees benefit from competitive salaries, comprehensive training opportunities, and a range of flexible benefits, all within a dynamic environment located in the Midlands. As a Gold Investors in People company, BCS Group prioritises the growth and satisfaction of its workforce, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator - Supplies in Walsall
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practice common interview questions and think of examples that showcase your skills and experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you on their radar.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Office Administrator - Supplies in Walsall
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administrator role. Highlight relevant experience in inventory management and administration, and don’t forget to showcase your attention to detail!
Craft a Compelling Cover Email:Your cover email is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention specific skills that align with the job description, like your ability to manage stock levels and coordinate deliveries.
Show Off Your Team Spirit:We love team players! In your application, mention any experiences where you’ve worked well within a team or supported others. This will show us you value collaboration, which is key in our environment.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it shows you’re keen on joining our team at BCS Group!
How to prepare for a job interview at BCS Group
✨Know Your Inventory Basics
Before the interview, brush up on your knowledge of inventory management and goods receipting. Familiarise yourself with common terms and processes related to stock levels and order fulfilment, as this will show your understanding of the role and impress the interviewers.
✨Demonstrate Attention to Detail
Since attention to detail is crucial for this position, prepare examples from your past experiences where you successfully managed tasks that required precision. Be ready to discuss how you ensure accuracy in your work, especially when verifying shipments or processing orders.
✨Show Team Spirit
This role involves working closely with various teams, so be prepared to talk about your experience collaborating with others. Share specific instances where you supported colleagues or contributed to team success, highlighting your ability to maintain good communication under pressure.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company culture, the team you'll be working with, or how they handle inventory discrepancies. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
