We are seeking an organised, proactive and professional Legal Secretary and Receptionist to provide high-quality administrative, secretarial and reception support to our busy team.
The role will involve delivering a professional service to clients and visitors whilst also providing a high level of support to our busy team, including, inter alia, administration, filing, diary management, document management, preparation of letters, expenses, court bundles and transcription of interviews.
To be considered for this position, you must have previous experience working in a secretarial and reception role, and possess:
- excellent organisational skills;
- the ability to prioritise workloads and manage time effectively;
- a professional telephone manner and exceptional communication skills;
- a high level of attention to detail;
- proactivity, whilst being approachable and supportive to others;
- the ability to handle information confidentially and with discretion, whilst maintaining professional standards;
- dedication to providing high quality administrative and secretarial support;
- the ability to work efficiently and effectively under pressure with a strong ability to multitask;
- flexibility, adaptability and a collaborative approach to working as part of a team and;
- enthusiasm, initiative and a commitment to delivering excellent client care.
Key Responsibilities
- Providing reception support services and independently managing reception during periods of holiday or other absences, to include welcoming visitors, answering telephone calls, directing enquiries appropriately and maintaining a calm, welcoming environment.
- Coordinating room bookings and ensuring meeting rooms are prepared, tidy, and refreshments are provided.
- Undertaking general administrative duties, including filing, photocopying and document management.
- Assisting PPAs and Team Assistants with the preparation and formatting of various correspondence.
- Transcribing interviews and other audio recordings accurately and efficiently.
- Managing competing priorities and ensuring that tasks are completed within required deadlines.
- Providing flexible and proactive support to colleagues.
The salary for the role will be commensurate with experience and aligned with industry standards, and is complemented by an attractive employee benefit package.
We encourage applicants from all backgrounds and are committed to continuing to increase our staff diversity.
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