At a Glance
- Tasks: Support the IRR team with travel coordination, expense management, and administrative tasks.
- Company: Join a dynamic team at BCI's London office, focused on infrastructure and renewable resources.
- Benefits: Enjoy competitive salary, health coverage, and professional development opportunities.
- Other info: Flexible hours and a supportive team culture await you!
- Why this job: Make a real impact while gaining valuable experience in a fast-paced environment.
- Qualifications: Post-secondary education and 2-3 years of admin support experience required.
The predicted salary is between 24000 - 28000 £ per year.
BCI’s London office seeks a highly organized, detail‑oriented Administrative Assistant to support the Infrastructure & Renewable Resources (IRR) team for a 15‑month fixed‑term contract covering maternity leave. The role reports to the Supervisor, Business Administration and focuses on travel and expense management, administrative coordination, and general clerical support.
Responsibilities
- Collaborate with the admin team to coordinate travel for team members, including booking flights, hotels and ground transport.
- Process and reconcile travel expenses, ensuring accurate claims and compliance with policies.
- Handle general business expense reimbursements and monthly corporate credit‑card reconciliation.
- Schedule and support in‑person and virtual meetings, manage catering, technology and facility requirements.
- Assist in planning and coordinating department events, team building, onboarding and off‑boarding procedures.
- Maintain confidential records, documentation and support the relocation of the London office location.
- Perform general clerical duties such as printing, photocopying, formatting, scanning and other ad‑hoc requests.
Qualifications
- Post‑secondary education with a minimum of 2–3 years administrative support experience.
- Strong organisational, analytical and problem‑solving skills with high attention to detail.
- Proficiency in Microsoft Office, SharePoint, Adobe Acrobat and related office software.
- Ability to multitask, adapt to changing priorities and meet deadlines in a fast‑paced environment.
- Experience handling complex travel itineraries and expense claims.
- Excellent verbal and written communication skills and a service‑oriented mindset.
- Strong team player, reliable, results‑oriented and proactive; willingness to experiment with emerging technology and AI tools.
- Previous corporate setting experience preferred.
Benefits
- Competitive salary and defined contribution pension scheme with employer matching.
- Extended health and dental coverage, on‑site wellness stipend and paid leave including annual, sick, personal and volunteering days.
- Professional development through mentoring, learning programs and dues support.
Work Location
Central London office (Charing Cross/Westminster area). Standard office hours 9.30am – 5.30pm with occasional flexible or evening/weekend hours to coordinate with Canada.
Equal Opportunity Employer
BCI is an equal‑opportunity employer and encourages applicants from all backgrounds.
Application Deadline
Position close date: June 25, 2026.
Administrative Assistant, (15-month fixed term) London Office employer: BCI UK IRR Limited
BCI's London office offers a dynamic and supportive work environment for the Administrative Assistant role, where employees are valued for their contributions and encouraged to grow professionally. With competitive benefits including health coverage, a pension scheme, and opportunities for professional development, BCI fosters a culture of collaboration and innovation in the heart of Central London, making it an ideal place for those seeking meaningful employment.
