At a Glance
- Tasks: Coordinate exciting global events from start to finish, ensuring everything runs smoothly.
- Company: Join a creative agency that values innovation and collaboration.
- Benefits: Enjoy flexible working, extra holiday options, and discounts on travel and fitness.
- Other info: Opportunities for growth and international travel await you!
- Why this job: Be at the heart of thrilling projects and make a real impact in event production.
- Qualifications: Experience in events, strong organisational skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
The Collective is a niche agency within BCD M&E, driven to design and produce creative end-to-end experiences that inspire results. We are powered by our outstanding local talent who can deliver global reach when it comes to inspiring experiences for our clients. The Collective team are hybrid based, across our Derby, Milton Keynes and Fleet offices.
Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table. We believe in pushing boundaries; we don’t just embrace change, we instigate it. Our creativity, passion and inspiring ideas are what make us stand out.
We can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.
About the role:
We’re looking for a highly organised, detail-loving Project Coordinator to join our Production Team and help bring ambitious events to life across the globe. From high-profile brand experiences to complex multi-market productions, you’ll be right at the heart of the action—supporting the delivery at every stage of the project lifecycle.
This role is ideal for someone with proven experience who thrives in a fast-paced environment and brings structure and clarity to complex, fast-moving projects. You’ll be confident working independently with minimal guidance, proactively taking ownership of key tasks and using your initiative to keep projects moving and support the wider team.
As a Production Project Coordinator, you will:
- Support the delivery team across projects of all sizes (live, virtual & hybrid) - from pitch through to delivery
- Take ownership of key coordination responsibilities, proactively identifying next steps, risks, and opportunities to keep projects progressing with minimal oversight
- Create clear, structured meeting agendas and capturing concise notes and actions
- Keep projects moving by tracking timelines, deliverables, and dependencies
- Research and source suppliers globally
- Assist with supplier outreach and help negotiate competitive rates
- Support budget management, including tracking costs and maintaining financial accuracy within our financial system
- Support the project team to help meet agreed commercial targets
- Prepare key project documentation, such as briefing packs, our internal working docs – playbook and matrix, among others
- Be a calm, solutions-focused presence onsite, proactively identifying and resolving issues while taking initiative without the need for constant direction
- Work with the Production Support team to find the most suitable travel solutions
- Build strong, collaborative, open relationships with colleagues, clients, and suppliers
- Create clear, well-structured presentations (including PowerPoint), tailored to support internal planning and client communication
You’ll Bring:
- Previous experience in an events agency
- Exceptional organisational skills and attention to detail, confident communicator—clear, professional, and proactive
- Able to juggle multiple projects and deadlines and comfortable working with budgets and numbers
- Naturally resourceful and solutions-oriented
Our Benefits for this role:
- Birthday day off
- Holiday Purchase Scheme - allowing up to 5 additional holidays days
- Life Assurance x2 your annual salary
- Discounted rates on Hotels & Travel
- Gym & Fitness Discounts
- Pension Scheme
- Company Sick pay
You should know:
- This role will involve international travel and occasional extended periods working away from home, depending on project requirements
- This is a hybrid based role in either the Derby or Milton Keynes office
- Our standard working hours are 9am – 5:30pm with an hour break
- You must have the right to work in the UK
How to apply:
Click apply now to be considered.
The Perks:
- Flexible Working
- Room to Grow
- Everyone has a voice
- Make your move
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.
We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
Event Production Project Coordinator employer: BCD
At BCD M&E, The Collective, we pride ourselves on being an exceptional employer that fosters a vibrant and inclusive work culture. Our team enjoys flexible working arrangements, extensive benefits including additional holiday options and travel discounts, and ample opportunities for personal and professional growth. With a focus on creativity and collaboration, we empower our employees to take ownership of their projects while supporting them with a community that values empathy and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Event Production Project Coordinator
✨Tip Number 1
Network like a pro! Get out there and connect with people in the event production industry. Attend events, join online forums, and don’t be shy to reach out on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past projects and experiences. Whether it’s a stunning presentation or a detailed project plan, having tangible evidence of your abilities can really set you apart from the competition.
✨Tip Number 3
Be proactive! If you see a job that interests you, don’t wait for the perfect moment. Apply through our website and follow up with a friendly email expressing your enthusiasm. It shows initiative and can make a lasting impression.
✨Tip Number 4
Prepare for interviews like a champ! Research the company, understand their values, and think about how your unique perspective aligns with their mission. Practice common interview questions and be ready to discuss how you can contribute to their team.
We think you need these skills to ace Event Production Project Coordinator
Some tips for your application 🫡
Show Your Organisational Skills:As a Project Coordinator, your ability to stay organised is key. Make sure your application highlights your exceptional organisational skills and attention to detail. Use examples from your past experiences to demonstrate how you've successfully managed multiple projects.
Tailor Your Application:Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific requirements of the Event Production Project Coordinator role. Mention how your unique perspective aligns with our values and how you can contribute to our creative team.
Be Proactive in Your Communication:We love clear and professional communication! In your written application, be proactive and concise. Show us that you can communicate effectively by structuring your application well and ensuring it’s free from errors.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to see more about what we do and our amazing team!
How to prepare for a job interview at BCD
✨Know Your Stuff
Before the interview, dive deep into The Collective's values and recent projects. Familiarise yourself with their approach to event production and think about how your experience aligns with their mission. This will show that you're genuinely interested and ready to contribute.
✨Showcase Your Organisational Skills
As a Project Coordinator, organisation is key. Prepare examples of how you've successfully managed multiple projects or tight deadlines in the past. Be ready to discuss specific tools or methods you use to keep everything on track—this will highlight your proactive nature.
✨Be Solutions-Focused
During the interview, be prepared to discuss challenges you've faced in previous roles and how you resolved them. Emphasise your ability to stay calm under pressure and your knack for finding creative solutions. This aligns perfectly with the role's need for a solutions-oriented mindset.
✨Ask Thoughtful Questions
At the end of the interview, have a few insightful questions ready. Ask about the team dynamics, upcoming projects, or how they measure success in their events. This not only shows your enthusiasm but also helps you gauge if the company culture is the right fit for you.
