Venue Sourcing Project Manager

Location: UK, London, Office, EUROPE

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behaviour for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. In this role you’ll become the go-to person for our clients as you guide them through every step of their journey with us. By building trust and loyalty, you’ll not only enhance their experience but also shape memorable events they won’t forget. If you’re passionate about client success and crave a dynamic, collaborative environment, this is the position for you!

Responsibilities

• Schedule brief intake calls. Listen well to understand requirements, have input to optimise the brief & exceed expectations.
• Identify opportunities to ‘upsell’ services outside of sourcing and help the client to understand the value of doing so to gain their buy in from the outset.
• Establish who will be required to deliver any supplementary services, ensure they understand their responsibilities and deliver within timeframes set.
• Use all available resources to source suitable venues & locations that meet requirements and negotiate rates & terms that meet client budget and guidelines.
• Create proposals that include all the information for clients to make decisions. Present them in a way that enables you to add value through consultancy & recommendations.
• Be the primary point of contact for the client, manage communications with suppliers & within BCD, use all reasonable endeavours & tenacity to convert the opportunity.
• Manage the contracting & payment process, highlight risks and negotiate effectively to minimise them.
• Gathering and acting on client feedback to continuously improve their experience.
• Building strong relationships while attending client events and meetings.
• Taking charge of key client relationships and ensuring top‑notch service.
• Enhancing your knowledge of venues and destinations through proactive engagement.
• Juggling multiple priorities and adapting to changes with a positive attitude.

Qualifications

• A knack for managing and planning various types of events.
• Experience sourcing for different event types and locations.
• Strong knowledge of industry venues and supplier connections.
• Excellent communication skills with a flair for presentations.
• Proficiency in MS Office and familiarity with venue booking systems.

Benefits

• Birthday day off
• Holiday Purchase Scheme – allowing up to 5 additional holidays days
• Life Assurance x2 your annual salary
• Discounted rates on Hotels & Travel
• Gym & Fitness Discounts
• Pension Scheme
• Company Sick pay

THE PERKS

• Flexible Working: We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.
• Room to Grow: Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.
• Everyone has a voice: We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.
• Make your move: The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during our time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

You should know

This is a hybrid role that requires 3 days a week in either the London office. The shift patterns for venue search are 9‑5:30, 8:30‑5 or 9:30‑6 on a rotate basis, with an hour lunch break. You must have the right to work in the UK.

How to apply

Click apply now to be considered. We’re positive. You’ll love it. It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.