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- Tasks: Support senior leaders by managing schedules, coordinating meetings, and arranging travel.
- Company: Join a dynamic and growing company focused on innovation in the EMEA region.
- Benefits: Enjoy a competitive salary, collaborative environment, and exposure to exciting projects.
- Why this job: Perfect for those who thrive in fast-paced settings and want to make an impact.
- Qualifications: 1-2 years in a similar role, strong organisational skills, and proficiency in Microsoft Office.
- Other info: This is a 10-month fixed-term contract starting in April 2025.
The predicted salary is between 30000 - 42000 £ per year.
10 Months Fixed Term Contract
Start date: April 2025
We are seeking a dynamic and highly organised Associate Executive Assistant to support the SVP of EMEA and VP of EMEA Sales. This role is ideal for someone with exceptional organisational skills, an energetic approach, and a passion for providing top-notch executive support. The successful candidate will play a critical role in managing complex schedules, coordinating meetings, and handling travel arrangements to ensure seamless day-to-day operations for senior leadership. The role will report to the EMEA Revenue Chief of Staff.
Key Responsibilities:
- Diary Management: Efficiently manage the complex calendars of the SVP of EMEA and VP of EMEA Sales, scheduling internal and external meetings, conference calls, and appointments.
- Meeting Coordination: Organize and prepare for key meetings, including agenda preparation, coordinating attendees, taking minutes, and ensuring the follow-up of action points.
- Travel Management: Arrange comprehensive travel itineraries including flights, accommodation, transfers, and visas, ensuring all details are meticulously planned and communicated.
- Administrative Support: Handle administrative tasks such as expense reporting, document preparation, and organising files.
- Event Planning: Assist in organising team offsite, client events, and other corporate functions.
Desired Skills and Qualifications:
- Experience: 1-2 years of experience in a similar administrative or support role primarily based in the office, ideally within a fast-paced, dynamic environment.
- Organizational Skills: Exceptional ability to manage multiple priorities, stay organized, and meet deadlines.
- Attention to Detail: Strong focus on accuracy and follow-through.
- Communication Skills: Excellent written and verbal communication, with the ability to interact professionally with stakeholders at all levels.
- Energy & Proactivity: Positive attitude, energetic approach to work, and willingness to take the initiative.
- Technology Proficiency: Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) and Google (Sheets, Docs, Slides); familiarity with other tools like Microsoft Teams and travel management systems is a plus.
- Adaptability: Ability to handle a fast-moving environment, stay calm under pressure, and adapt to changes in priorities.
- Confidentiality: Demonstrates high levels of discretion when handling sensitive information.
What We Offer:
- A competitive salary and benefits package.
- The opportunity to work closely with senior leaders in a dynamic and growing company.
- A collaborative and innovative work environment.
- Exposure to exciting projects and initiatives within the EMEA region, particularly within the Sales teams.
Associate Executive Assistant (10 Month FTC Maternity Cover) employer: Bazaarvoice
Contact Detail:
Bazaarvoice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Associate Executive Assistant (10 Month FTC Maternity Cover)
✨Tip Number 1
Familiarise yourself with the key responsibilities of the role. Understanding the intricacies of diary management, meeting coordination, and travel arrangements will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or travel itinerary for a hypothetical executive. This practical demonstration can set you apart and highlight your proactive approach.
✨Tip Number 3
Network with current or former executive assistants in similar roles. They can provide insights into the day-to-day challenges and expectations, which can be invaluable during your interview.
✨Tip Number 4
Brush up on your Microsoft Office and Google Suite skills. Being proficient in these tools is crucial for the role, and demonstrating your tech-savviness can give you an edge over other candidates.
We think you need these skills to ace Associate Executive Assistant (10 Month FTC Maternity Cover)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Associate Executive Assistant role. Emphasise your organisational skills, attention to detail, and any previous experience in managing complex schedules or supporting senior leadership.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples from your past roles that demonstrate your ability to handle diary management, meeting coordination, and travel arrangements effectively.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and Google tools, as well as any experience with travel management systems. This will show that you have the technical skills necessary for the role.
Showcase Your Energy and Proactivity: Use your application to convey your positive attitude and proactive approach. Share instances where you took the initiative in previous roles, which will resonate with the energetic approach the company is looking for.
How to prepare for a job interview at Bazaarvoice
✨Showcase Your Organisational Skills
As an Associate Executive Assistant, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples from your past experiences where you successfully organised meetings or managed multiple priorities.
✨Demonstrate Proactivity and Energy
The role requires a positive attitude and an energetic approach. During the interview, share instances where you took the initiative in your previous roles, whether it was streamlining processes or suggesting improvements.
✨Highlight Your Communication Skills
Excellent communication is key for this position. Be ready to explain how you've effectively interacted with various stakeholders in the past, and consider preparing a brief example of how you handled a challenging communication scenario.
✨Prepare for Scenario-Based Questions
Expect questions that assess your adaptability and attention to detail. Think about situations where you had to adapt quickly to changes or manage sensitive information, and be ready to discuss how you handled those challenges.
