Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate non-clinical operations and provide essential administrative support to teams.
- Company: Bay Cove Human Services helps individuals overcome challenges and realise their potential.
- Benefits: Enjoy a supportive work environment with opportunities for personal growth and development.
- Why this job: Make a real impact in the lives of individuals facing mental health challenges while working in a compassionate team.
- Qualifications: Bachelor’s degree preferred; experience with mental health issues is a plus.
- Other info: Entry-level position with full-time hours; bilingual candidates encouraged to apply.
The predicted salary is between 30000 - 42000 £ per year.
Join to apply for the Administrative Coordinator role at Bay Cove Human Services.
Bay Cove Human Services’ mission is to partner with people to overcome challenges and realize personal potential. The organization provides individualized and compassionate services to individuals facing developmental disabilities, mental illness, substance use disorders, and homelessness across more than 175 program sites throughout Greater Boston and Southeastern Massachusetts.
Reports To: ACCS Administrative and Operations Manager
Job Summary: As part of the multidisciplinary ACCS Integrated Team, the Administrative Coordinator is responsible for organizing, coordinating, and monitoring all non-clinical operations of two ACCS teams under the supervision of the ACCS Administrative and Operations Manager. This role includes providing administrative support, triaging calls, assisting Persons, families, and funding agencies, and supporting team staff in office and field settings. The Administrative Coordinator often serves as the first responder to Persons, families, funders, and outside providers, ensuring timely and accurate information dissemination in line with Bay Cove’s mission.
This is a non-exempt position.
Supervisory Responsibilities: At the discretion of the ACCS Administrative and Operations Manager.
Essential Functions:
- Serve as a liaison between Persons and staff, greeting visitors and managing communication, including triage and information dissemination.
- Complete administrative tasks such as note-taking, report preparation, updating binders, reviewing utilization data, and managing staff directories and schedules.
- Prepare check requests and manage disbursement of funds according to individual budgets.
- Maintain and monitor electronic and physical charts, ensuring documentation compliance and timely updates.
- Assist in candidate engagement and coordinate communication with candidates and HR.
- Sort mail and organize interoffice logistics.
- Conduct post-discharge surveys to inform service planning and quality improvement.
- Use recovery-oriented language and principles in all interactions.
- Perform other duties as assigned.
Requirements:
- Bachelor’s Degree in Psychology, Social Work, or related field preferred; equivalent experience may be considered.
- Experience working with individuals with mental health issues preferred.
- Strong commitment to supporting individuals with mental health challenges.
- Knowledge of accounting, medical records management, and personnel policies is a plus.
- Excellent written and oral communication skills.
- Highly organized with attention to detail and time management skills.
- Proficiency in Word, Excel, Google Sheets, and Google Apps.
- Physical ability to climb stairs, carry up to 40 pounds, and assist individuals with mobility impairments.
- Use of personal cell phone for work communications.
- Valid driver’s license preferred.
- Bilingual candidates encouraged; language fluency may include a pay differential.
Mission Traits:
- Flexible and responsible work style.
- Respect for dignity and diversity.
- Advocacy and pride in work.
- Collaborative and compassionate approach.
Bay Cove Human Services is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. No visa sponsorships are available at this time.
Additional Details:
- Seniority level: Entry level
- Employment type: Full-time
- Job function: Administrative
- Industries: Hospitals and Health Care, Mental Health Care, Non-profit Organizations
#J-18808-Ljbffr
Administrative Coordinator employer: Bay Cove Human Services
Contact Detail:
Bay Cove Human Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Coordinator
✨Tip Number 1
Familiarise yourself with Bay Cove Human Services' mission and values. Understanding their commitment to supporting individuals with mental health challenges will help you align your responses during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of Bay Cove. They can provide valuable insights into the company culture and the specific expectations for the Administrative Coordinator role, which can give you an edge in your application process.
✨Tip Number 3
Prepare to discuss your organisational skills and experience in managing administrative tasks. Be ready to share specific examples of how you've successfully coordinated operations or supported teams in previous roles.
✨Tip Number 4
Highlight any relevant experience you have working with individuals facing mental health challenges. This could include volunteer work, internships, or personal experiences that showcase your understanding and empathy towards this population.
We think you need these skills to ace Administrative Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Administrative Coordinator position. Tailor your application to highlight how your skills and experiences align with these specific needs.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for supporting individuals with mental health challenges. Use examples from your experience to demonstrate your commitment to Bay Cove's mission and how you can contribute to their goals.
Highlight Relevant Skills: In your CV, emphasise your organisational skills, attention to detail, and proficiency in relevant software like Word and Excel. Mention any experience you have with administrative tasks or working with individuals facing mental health issues.
Proofread Your Application: Before submitting, carefully proofread your application materials for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the Administrative Coordinator role.
How to prepare for a job interview at Bay Cove Human Services
✨Understand the Mission
Familiarise yourself with Bay Cove Human Services' mission to partner with individuals facing challenges. Be prepared to discuss how your values align with their commitment to compassion and support for those with mental health issues.
✨Showcase Your Organisational Skills
As an Administrative Coordinator, you'll need to demonstrate strong organisational abilities. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Communicate Effectively
Excellent written and oral communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated with diverse groups in previous positions.
✨Highlight Relevant Experience
If you have experience working with individuals facing mental health challenges or in administrative roles, make sure to highlight this during the interview. Discuss specific situations where you provided support or coordinated services, showcasing your ability to be a compassionate liaison.
