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- Tasks: Support the Commercial Team with admin, HR, and event coordination.
- Company: Join Bauer Media Outdoor, a leader in Out of Home media.
- Benefits: Enjoy a £30,000 salary, flexible working, and 25 paid holidays.
- Why this job: Be part of a dynamic team shaping the future of media.
- Qualifications: Experience in administration and strong communication skills required.
- Other info: Inclusive culture with opportunities for personal and professional growth.
The predicted salary is between 24000 - 36000 £ per year.
Bauer Media Outdoor UK is one of the leading Out of Home media owners, with more than 33,000 advertising sites in our portfolio. Our talented team of over 650 people work in 14 locations across the country, creating and delivering some of the most memorable advertising campaigns in the UK. At Bauer Media Outdoor, we are committed to Creating the Future of Media. We’re at the forefront of the change in our industry, making innovative use of technology and realising the potential of Out of Home media.
About the role
We’re seeking a Commercial Team Assistant to provide vital operational, administrative, and HR support to the Commercial Team. This London-based hybrid role is located at our Soho head office.
What you will be doing…
- Organising and booking travel, accommodation, restaurants, and catering (including breakfast, lunch, and refreshments) for the Commercial Team.
- Coordinating weekly internal team and external client meetings, managing diaries, logistics, refreshments, and guest hospitality.
- Assisting with company and industry events such as cultural events, conferences, and awards ceremonies.
- Managing payment processes within the Commercial Team by liaising with Procurement and Finance teams, setting up new suppliers, raising and monitoring purchase orders in D365, and ensuring invoices are processed on time.
- Uploading and reconciling expenses in SAP Concur.
- Providing ad‑hoc administrative support to PAs and the wider team as required.
HR Administration
- Drafting and issuing formal HR documentation, including contracts, offer letters, and employment changes (starters, leavers, personal details updates), and maintaining employee records.
- Supporting onboarding processes by coordinating inductions, arranging office equipment, and liaising with the Tech team to ensure new starters have a smooth introduction.
- Managing the quarterly Sales Incentive Schemes, ensuring submissions are completed accurately and on time for Payroll.
- Running ad‑hoc analytics, e.g., team holiday allowance reports.
- Coordinating the Long Service Awards process to recognise employee milestones and contributions.
- Liaising closely with Payroll and the People team to support wider HR initiatives.
What we’re looking for…
- Experience in an Administration and/or a Team Assistant role.
- Able to manage multiple tasks effectively and prioritise workload to meet deadlines.
- Ability to remain calm and work well under pressure in a fast‑paced environment.
- Able to build and maintain strong relationships with internal and external stakeholders.
- An effective communicator, confident in engaging with individuals at all levels.
- Proficiency in Microsoft Office including; Outlook, Word, Excel & PowerPoint.
What is in it for you
- Salary of £30,000 + 8% core bonus.
- Flexible working and a hybrid setup that gives the freedom to have your work‑life balance. (This usually looks like 3 days in the office and 2 days working from home).
- Enjoy 25 paid holidays, including those well needed bank holidays!
- Company Pension Scheme Contribution of up to 8%.
- Stay healthy with our Healthcare Cash Plan.
- Life Insurance and group income protection scheme.
- Cycle to Work Scheme + Enjoy travel/season ticket loans and exclusive discounts with hundreds of retailers.
- Make a difference with our charity volunteer days. It feels great to give back!
At Bauer Media Outdoor, we are committed to treating everyone with fairness and respect, regardless of their race, gender, age, ethnicity, background, sexual orientation, disability, or any other differences. We work hard to foster an inclusive environment, a place you can be yourself. We support reasonable adjustment requests from candidates and employees. If you’re interested in joining us to shape the future of out-of-home media, we’d love to hear from you.
Commercial Team Assistant employer: Bauer Media Outdoor UK
Contact Detail:
Bauer Media Outdoor UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Team Assistant
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Bauer Media Outdoor. Understand their values, recent campaigns, and what makes them tick. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills as a Commercial Team Assistant can benefit the team. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Show off your organisational skills! Since the role involves managing multiple tasks, be ready to share examples of how you've successfully juggled responsibilities in the past. Highlight your ability to stay calm under pressure – it’s a big plus!
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Commercial Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Commercial Team Assistant role. Highlight any admin or team assistant experience you have, and don’t forget to mention your proficiency in Microsoft Office!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re excited about the role at Bauer Media Outdoor. Make it personal and relevant to the job description.
Show Off Your Organisational Skills: Since this role involves a lot of coordination and multitasking, give examples in your application of how you've successfully managed multiple tasks or projects in the past. We love seeing how you keep things running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be one step closer to joining our fantastic team at Bauer Media Outdoor!
How to prepare for a job interview at Bauer Media Outdoor UK
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Commercial Team Assistant. Familiarise yourself with tasks like booking travel, managing diaries, and supporting HR processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role involves juggling multiple tasks, be prepared to discuss your organisational strategies. Share specific examples of how you've managed competing priorities in the past, whether it's coordinating meetings or handling administrative duties. This will highlight your ability to thrive in a fast-paced environment.
✨Communicate Effectively
Effective communication is key for this role. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've built relationships with stakeholders in previous roles, as this will demonstrate your interpersonal skills and ability to engage with individuals at all levels.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and future projects. This shows your enthusiasm for the role and helps you assess if Bauer Media Outdoor is the right fit for you.
