At a Glance
- Tasks: Manage facilities services, ensuring safety and compliance across company premises.
- Company: Join a dynamic team at a leading facilities management company.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Opportunity to work in a fast-paced environment with career advancement potential.
- Why this job: Be a key player in creating safe and efficient workspaces.
- Qualifications: Experience in facilities management and strong leadership skills required.
The predicted salary is between 36000 - 60000 € per year.
The Facility Manager is responsible for the delivery of facilities services across the company premises. Key focus for this role is to ensure that all facility management services are delivered in a confident, efficient and safe manner ensuring the premises are legally compliant and maintained to a high standard. Out of hours or weekend work may be required on occasion.
The successful candidate will be able to work in a highly organised, methodical manner, be self-driven, and a team player with the ability to prioritise their own workload, have excellent communication and analytical skills, be computer literate and experienced in using Microsoft Office software packages.
Outline of Responsibilities/duties:- Management: Maintain up-to-date maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company premises. Control & monitor the facility budgets around maintenance & purchase of equipment (consumables) within budget & ensure quality work & value for money. Manage (& plan) the programme of works planned & unplanned works. Manage all contracts for M&E, book annual & biannual visits. Responsible for the external cleaning contract, ensuring the contract requirements are actioned. Liaise with the cleaning company managers & act on any feedback from cleaners or Bauder staff. Responsible for facility catering contract, ensuring that contract requirements are adhered to and periodically reviewed for potential improvements. Work with H&S Manager ensuring the building meets all H&S/Insurance regulations ARAP. Work with the Warehouse & Logistic Managers over pre & unplanned works. Main contact for management of third party inspections and overseeing site restaurant operations.
- Line Management: Management and supervision of the Reception/Switchboard and facilities team. Full accountability for the team and its output, ensuring high standards are maintained across reception responsibilities. Ensure the company’s culture and values are maintained, and upheld, setting an example to the team. Lead with empathy and positivity, alongside an emotionally intelligent and nurturing approach. Responsible for training and developing the team where required, undertaking appraisals and performance reviews, including identifying any training needs.
- Practical: Book, organise and monitor all planned & unplanned maintenance works on company premises. Respond to emergencies i.e. flooding/welfare facilities un-serviceable. Weekly walkaround inspections of company premises. Ensure utilities are working, boilers, heating, lights, ventilation etc internally/externally working. Ensure Electric Car Charging Points are secure & maintained. Manage contractors when on the company premises including inductions. Escalate any H&S issues in the building to the H&S Manager. Liaise with parties involved in building insurance inspections. Liaise with Department Heads on works being carried out, impact on the department.
- Contract Management: Manage, monitor & review all facility contracts on quality, value for money & service provided. Implement & control a rolling 12-month pre-planned maintenance programme of works, including costs. Highlight & track renewal dates and end of contract dates & liaise with all parties involved over renewal requirements i.e. level of service, increase of costs & any changes of service requirements.
- Security/Fire: Ensure ‘emergency/out of hours’ call out list is correct & key holders are aware of the call out process. Active participation/on out of hours notification – main point of contact for security companies/ability to respond and be on site within 30 minutes when required. Liaise with security companies over notification of out of hours work monitoring i.e. weekend/evening. Monthly check of physical security & fire management systems, external & internal. Ensure all systems are operational, maintained (annual, biannual maintenance) & fit for purpose carried out by qualified engineers & within budget. Responsible for security contracts & ensuring companies are complying with contract conditions. Liaise with security companies over notification of out of hours work i.e. weekend/evening. Update/remind staff on Suspicious Persons Policy & understand action to be taken. Report to Directors any high-level security concerns. Keep a register of all security incidents including police report serial numbers. Ensure all services & equipment are maintained on a regular basis. Know how to operate security systems - security alarm/intruder detection/door. Be able to isolate alarm & fire systems/areas when required. Manage NET portal/register for all security & door fob holders. Ensure CCTV/Alarm & Fire systems have regular maintenance. Ensure premises boundaries are secure. Maintain a list of 24-hour emergency contact numbers for incidents i.e. glaziers/security companies.
- Building & Project Works: Liaise with all parties internally/externally on agreeing commencement dates & programme of works. Liaise over provision of risk assessments/method statements, in date insurances and competence training & experience. Ensure all planned works meet the agreed deadlines & agreed budget figure. Floor layouts/room planning Requirements/function of areas – rest rooms etc. Location of utilities.
- Standard management of Waste & Drainage: Ensure that the premises commercial waste is disposed of using a certified waste management company. Ensure all transfer waste notes are in date, received and kept within FM management system. Ensure that all sanitary waste is disposed of using a certified waste management company i.e. Sterling Services. Work with Department Heads with office/warehouse & training room waste types i.e. correct segregation of waste into general & recycling. Understand the drainage system on the premises i.e. foul & surface water runs. Ensure drain covers/grids are maintained. Mark different drainage plans clearly in blue or red & keep plan up to date.
- Information Technology: Support to Bauder Tech Group with preparing equipment for new starters from current hardware stock at Landseer Road. Storage and allocation of equipment ready for installation following agreed IT process. Experience in facilities management across multi-site environments. Strong knowledge of H&S legislation, statutory compliance. A confident leader, with strong communication at all levels. Excellent analytical and problem-solving skills. Effective communication and interpersonal skills. Experience preparing for audits (ISO 9001, ISO 14001, ISO 45001).
Facilities Manager employer: Bauder Ltd
As a Facilities Manager at our company, you will thrive in a dynamic work environment that prioritises safety, efficiency, and employee well-being. We offer competitive benefits, a supportive culture that fosters teamwork and personal growth, and opportunities for professional development, all while working in a location that values sustainability and innovation. Join us to make a meaningful impact while enjoying a fulfilling career with a company that truly cares about its employees.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. Attend industry events or join online forums where you can meet potential employers and learn about job openings that might not be advertised.
✨Tip Number 2
Show off your skills! Prepare a portfolio showcasing your past projects and achievements in facilities management. This will give you an edge during interviews and help you demonstrate your expertise in maintaining high standards.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or mentors to refine your responses. Focus on how you can confidently discuss your experience in managing contracts, budgets, and compliance with health and safety regulations.
✨Tip Number 4
Apply through our website! We’ve got a range of facilities management roles waiting for you. Make sure to tailor your application to highlight your organisational skills and ability to work under pressure, just like the job description asks.
We think you need these skills to ace Facilities Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Manager role. Highlight your experience in facilities management, compliance, and team leadership. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of your past achievements in facilities management that align with our needs.
Showcase Your Communication Skills:As a Facilities Manager, communication is key. In your application, demonstrate your ability to communicate effectively with different teams and stakeholders. We love seeing candidates who can articulate their thoughts clearly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Bauder Ltd
✨Know Your Facilities Management Stuff
Make sure you brush up on your facilities management knowledge, especially around compliance and safety regulations. Be ready to discuss how you've handled maintenance records and managed budgets in previous roles.
✨Show Off Your Leadership Skills
As a Facilities Manager, you'll need to lead a team effectively. Prepare examples of how you've motivated and developed your team in the past. Highlight your ability to maintain high standards and foster a positive work culture.
✨Be Ready for Practical Scenarios
Expect situational questions about handling emergencies or managing contractors. Think through some real-life scenarios where you had to respond quickly or manage unexpected issues, and be ready to share those experiences.
✨Communicate Clearly and Confidently
Strong communication is key in this role. Practice articulating your thoughts clearly, whether it's discussing your experience with third-party inspections or explaining how you ensure compliance with health and safety regulations.
