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- Tasks: Join us as an Office Administrator, handling calls, emails, and visitor greetings.
- Company: Battle Abbey School is a vibrant educational institution dedicated to student welfare.
- Benefits: Enjoy a part-time role with school holidays off and a supportive work environment.
- Why this job: Be part of a community that values safeguarding and promotes a positive impact on students.
- Qualifications: Previous admin experience is a plus, but enthusiasm and a willingness to learn are key!
- Other info: This role requires an Enhanced DBS check for child safety.
The predicted salary is between 14367 - 14367 £ per year.
Job Description
OFFICE ADMINISTRATOR
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Battle Abbey School requires an Office Administrator to work all year round in our Senior School Office in Battle, from 7.30am to 1.30pm Monday to Friday for 34 term time weeks and 1 week during school holidays.
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Main duties and responsibilities will include;
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Providing an administrative service within the School Office including typing, photocopying, e-mailing, filing, laminating and binding
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Answering the school telephone – handling enquiries from, parents, prospective parents, members of the public and other organisations on the Schools’ behalf
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Greeting visitors to the school and ensuring their presence in the school is recorded and announced
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Maintaining the school management information system (iSAMS) and pupil files/records
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Ensuring all pupils are registered and recorded appropriately each day
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Handling the incoming / outgoing mail – franking post, taking to the Post Office at the end of each day, including recorded and special delivery
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Maintaining stock levels of marketing literature in support of the school Registrar
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In addition, any other reasonable duties as requested by the Office Manager or Bursar
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Attendance at School Open days (2 Saturday’s per year
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The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
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Experience in a similar role would be beneficial.
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The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be subject to an Enhanced DBS check.
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Our reference: AGS505
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Vacancy: Office Administrator
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Location: Battle
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Salary: £14,367.80 (£25,396.80 FTE).
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Hours: 7.30am to 1.30pm Monday to Friday for 34 term time weeks and 1 week during school holidays.
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National World / Smart Hire are advertising on behalf of Battle Abbey School.
OFFICE ADMINISTRATOR employer: Battle Abbey Preparatory School
Contact Detail:
Battle Abbey Preparatory School Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land OFFICE ADMINISTRATOR
✨Tip Number 1
Familiarise yourself with the school environment and its values. Research Battle Abbey School's mission and ethos to demonstrate your alignment with their commitment to safeguarding and promoting the welfare of children during your interview.
✨Tip Number 2
Practice your communication skills, as you'll be handling enquiries from parents and visitors. Role-play common scenarios you might encounter in the office to build confidence in your responses and ensure you convey a friendly and professional demeanour.
✨Tip Number 3
Get comfortable with administrative software, particularly management information systems like iSAMS. If you have experience with similar systems, be ready to discuss how you can quickly adapt and contribute to maintaining pupil records efficiently.
✨Tip Number 4
Show your organisational skills by preparing examples of how you've managed multiple tasks in previous roles. Highlight your ability to handle mail, maintain stock levels, and support marketing efforts, as these are key responsibilities for the Office Administrator position.
We think you need these skills to ace OFFICE ADMINISTRATOR
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Focus on skills like typing, filing, and handling enquiries, as these are key responsibilities for the Office Administrator position.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the duties mentioned in the job description. Explain how your previous experiences align with the responsibilities of the role, such as managing school records or greeting visitors.
Highlight Your Communication Skills: Since the role involves answering phone calls and interacting with parents and visitors, emphasise your communication skills in both your CV and cover letter. Provide examples of how you've successfully handled similar situations in the past.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for an Office Administrator.
How to prepare for a job interview at Battle Abbey Preparatory School
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of an Office Administrator. Familiarise yourself with tasks like managing the school management information system and handling enquiries, as these will likely come up during the interview.
✨Demonstrate Your Communication Skills
Since you'll be answering calls and greeting visitors, it's crucial to showcase your communication skills. Practice clear and polite responses to common questions, and be ready to discuss how you handle difficult situations or enquiries.
✨Show Your Organisational Skills
Highlight your ability to manage multiple tasks efficiently. Be prepared to give examples of how you've successfully organised administrative duties in the past, such as maintaining records or managing stock levels.
✨Emphasise Your Commitment to Safeguarding
Given the school's commitment to safeguarding children, be ready to discuss your understanding of this responsibility. Share any relevant experience or training you have that demonstrates your dedication to promoting a safe environment.