Post Title: Assessment Officer
School/ Department: Academic Unit / Student Records and Assessment
Line Manager: Lead Assessment Officer
Salary Grade: Grade 5, £30,869 per annum
Location: On-site, Canary Wharf, London
Job Purpose
The Assessment Officer is responsible for coordinating assessment processes across the campus, working closely with Academic and Professional Services teams to ensure assessments are administered in line with Bath Spa University (BSU) Assessment and Feedback Policies. The postholder acts as the key liaison between the Canary Wharf Assessment Department, Module Leaders, Programme Leads, Link Tutors, and the BSU Newton Park Assessment Team. The role ensures the accurate scheduling, preparation, marking, moderation, and reporting of assessments, supporting academic integrity, quality assurance, and an excellent student experience.
Key Responsibilities
Take the lead on administrative duties associated with students studying at Bath Spa University’s London CW campus; this includes the planning, preparation, implementation and delivery of all processes relating to Central Assessment Boards and results publication. This will include analysing assessment board papers, advising program leaders/coordinator on protocols and procedures, agreeing assessment board schedules, attending the assessment boards, taking minutes and advising the board on specific student records where required
Liaise with Module Leaders (MLs) and Programme Leads (PLs) to confirm assessment deadlines and maintain accurate records of assessment schedules.
Allocate markers for submissions and maintain accurate tracking of marking progress.
Allocate internal moderators and record moderation details; maintain moderation logs for quality assurance.
Facilitate the exchange of moderation documentation between Link Tutors, Programme Leads, and Moderators.
Escalate inconsistencies or concerns in marking or moderation to Academic Managers and relevant stakeholders.
Facilitate assessment calibration meetings with Module leaders and Lecturers to support consistency and academic standards.
Oversee marking and moderation timelines and follow up with relevant staff to ensure deadlines are met.
Maintain comprehensive grade sheets and mark storage systems in line with data accuracy expectations.
Support the management of the Contribution Load Model (CLM) for marking-related activities and assist the Assessment Lead with marking and moderation payment processes for lecturers.
Coordinate Internal Moderation and External Moderation processes, ensuring compliance with BSU requirements and timely submission of outputs.
Liaise with Link Tutors to support External Moderation and ensure responses/actions are completed and documented.
Support the organisation and conduct of examinations on campus in line with institutional assessment procedures.
Support mark extraction and data preparation prior to Boards.
Actively participate in pre-Boards to support confirmation of module marks.
Coordinate with the Assessment Team, Programme Teams, and Link Tutors on scheduling and delivery of Module Assessment Boards (MABs) and Progression & Award Boards (PABs).
Collate Academic Misconduct cases and pass it to Programme Leads and Case workers.
Work with the BSU Assessment Team and Caseworkers on student appeals, academic misconduct, and related processes in line with institutional procedures.
Maintain secure, accurate, and up-to-date assessment records, moderation logs, marking trackers, and Board documentation.
Ensure confidentiality, data protection, and GDPR compliance in all assessment handling.
Ensure assessment operations are audit-ready and meet BSU quality assurance standards.
Act as the coordination link between Canary Wharf Assessment Department and BSU Newton Park Assessment Team.
Work collaboratively with Academic Managers, Programme Leads, Link Tutors, Student Success, Registry, and other Professional Services teams.
Provide reports and assessment data to internal and external stakeholders as required.
Support continuous improvement of assessment processes and contribute to quality enhancement activities.
Undertake additional duties commensurate with the role to meet operational needs.
Take a lead in proactively and collaboratively working with team members to identify opportunities for service update to enhance and streamline processes, ensuring these remain fit for purpose.
Assist and support other responsibilities and duties within the Assessments team, including working closely with wider Student and Registry
Services team, as and when required (for example, to cover staff absences and to assist during key University calendar events).
Respond to My Services queries/calls assigned to the Assessment Department, liaising with the Student Support Team to ensure accurate and timely responses.
Any other duties appropriate to the grade and scope of the post
Person Specification
Essential
Educated to degree level or equivalent
Experience in assessment administration, quality assurance, or academic operations within a university or higher education provider
Experience working with academic staff and professional services
Experience handling confidential data with accuracy and discretion
Desirable
Holds a Masters degree
Experience supporting Boards, Moderation, or Academic Misconduct processes
Experience in UK Higher Education sector quality frameworks and policies
Experience of working with VLEs, assessment platforms, or student record systems (e.g. ULTRA, My Services, Evision)
Skills and Knowledge
Essential
Strong organisational and administrative skills
Excellent attention to detail with high accuracy in data handling
Understanding of assessment, moderation, and academic integrity processes
Ability to prioritise and manage multiple deadlines
Strong communication and stakeholder management skills
Competent IT skills, including spreadsheets, document management systems and Microsoft Office suites
Desirable
Knowledge of UK HE assessment regulations and QA processes
Personal Qualities
Essential
Professionalism, discretion, and confidentiality
Ability to work collaboratively across teams and departments
Proactive approach with initiative and problem-solving mindset
Commitment to maintaining academic standards and student experience
Special Conditions
May be required to work occasional evenings and weekends during peak assessment periods or Boards.
Assessment Officer in London employer: Bath Spa University
Bath Spa University is an exceptional employer, offering a supportive and inclusive work culture that prioritises employee wellbeing and professional growth. With generous benefits such as a defined benefit pension scheme, enhanced paid leave, and family-friendly policies including hybrid working, employees are empowered to thrive both personally and professionally in a vibrant academic environment. The Payroll, Pensions & Systems Coordinator role not only provides the opportunity to make a significant impact on payroll and pension services but also fosters collaboration with dedicated teams across the university, ensuring a rewarding and meaningful career path.
