You’ll work with academic and professional services colleagues to solve complex scheduling challenges, improve processes and help shape how we deliver a consistent, high-quality service across our growing network of locations.
About the Role
- Lead academic timetabling for sites outside Bath, creating accurate, clash-free timetables and making effective use of available teaching space.
- Manage module selection and student data, ensuring module records, diets and student allocations are accurate and support registration, assessment, progression and fee processes.
- Resolve complex timetabling and module allocation issues, including non-standard cases such as progression, reassessment, appeals and trailing modules.
- Work closely with stakeholders across academic departments, Estates, partner sites and professional services to gather requirements, resolve competing priorities and deliver effective outcomes.
- Improve and standardise processes, helping to integrate sites outside Bath into central University timetabling and module selection systems and identifying opportunities for greater efficiency.
- Provide specialist advice and support, responding to timetabling and module-related enquiries and developing guidance, training and knowledge resources.
- Support and manage team members, including providing day-to-day guidance to the Timetabling Support Officer and contributing to workload planning.
- Analyse data and produce reports to support decision-making, service improvement and the ongoing development of timetabling and module selection processes.
About You
- Experience of academic timetabling, particularly within a Higher Education environment.
- Experience of using timetabling software, ideally TimeEdit or a similar system.
- Experience of working with databases and/or student record systems, ideally SITS or similar
- Experience of contributing to process improvement or implementing new systems and processes within a changing operational environment.
- Excellent problem-solving and analytical skills, with the ability to investigate issues, interpret information and identify effective solutions.
- Experience of delivering training, guidance or support to staff and stakeholders in relation to systems, processes or services.
- Excellent communication and interpersonal skills, with experience of working effectively with a range of stakeholders, including at senior level.
- Strong organisational, planning and prioritisation skills, with excellent attention to detail and the ability to manage competing demands in a busy environment.
- Ability to work independently and collaboratively, demonstrating initiative, flexibility and a proactive approach to improving processes and delivering a high-quality service
Additional Information
Additional information
- Some out of hours working will be occasionally required, including some evenings and specific weekends during the academic year (such as Graduation and Registration)
- Opportunities for taking annual leave during peak times of year (especially September/October) will be limited, and leave at other times will need to be assessed across the team so that service provision is not impacted
Interview Date - Friday 16th October 2026
Staff Benefits
We offer a wide range of great benefits at BSU, including
- Generous pension scheme (Local Government Pension Scheme/Teacher's Pension Scheme). This is a defined benefit pension scheme which pays members a secure income for life, post-retirement
- Enhanced paid leave - 41 - 46 days depending on the role (Full Time) - more details here: https://apphub.bathspa.ac.uk/StaffBenefits
- Family friendly policies including hybrid working, flexible work environment, on-site nursery, and a sector-leading enhanced maternity scheme
- Employee Assistance Programme which offers access to on-demand GP appointments, wellbeing support and advice, and access to counselling
- Transport schemes including Electric Vehicle Scheme and Cycle to Work
- Wide range of discounts and financial benefits, accessed through and easy-to-use app
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
Senior Timetabling Officer in Bath employer: Bath Spa University
Bath Spa University is an exceptional employer, offering a supportive and inclusive work culture that prioritises employee wellbeing and professional growth. With generous benefits such as a defined benefit pension scheme, enhanced paid leave, and family-friendly policies including hybrid working, employees are empowered to thrive both personally and professionally in a vibrant academic environment. The Payroll, Pensions & Systems Coordinator role not only provides the opportunity to make a significant impact on payroll and pension services but also fosters collaboration with dedicated teams across the university, ensuring a rewarding and meaningful career path.
