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- Tasks: Produce and format high-quality legal documents while troubleshooting issues.
- Company: Award-winning, purpose-driven law firm committed to social impact.
- Benefits: Flexible working, sustainable pensions, private healthcare, and professional growth opportunities.
- Why this job: Join a team making a real difference in the legal sector with a focus on people and planet.
- Qualifications: Experience in document production, strong IT skills, and attention to detail.
- Other info: Dynamic, inclusive culture with excellent career development prospects.
The predicted salary is between 36000 - 60000 £ per year.
We’re an award winning, purpose driven City law firm. We were the first UK law firm to become a B Corp and are the highest scoring global law firm in the B Corp community. Globally recognised as the market leading UK firm for charities and purpose-driven organisations, our commercial teams are also using law as a force for good and driving change from the inside out. Our values are key to our success, and you’ll be able to make a real impact from day one. Come and join the firm who have a standout and authentic commitment to a triple bottom line, where we’ll never prioritise profit over people and planet.
The role involves providing daytime support with editing, formatting, working with templates, and troubleshooting document issues. You will work closely with our lawyers and the wider practice support team to ensure that documents, correspondence, presentations, and other materials meet Bates Wells’ standards and are delivered promptly. Your technical capability, attention to detail, client‑focused approach, and collaborative working style will help enable our lawyers to focus on client work and business development.
Key Responsibilities
- Produce, format, and amend a wide range of legal documents (correspondence, agreements, reports, bundles, and presentations) accurately and to a high standard.
- Reformat documents into house style and work with precedents, numbering, tables, and other complex formatting requirements.
- Troubleshoot formatting issues, repair corrupt documents, and resolve inconsistencies.
- Process tracked changes accurately and use document comparison tools.
Technology & Systems
- Use the firm’s document management system (Liberate), iManage, and Katchr dashboards as required.
- Work with MS Office, PDFdocs, DocuSign, MS Teams, and other software to manage and produce documents.
- Produce transcription using digital dictation when needed.
- Stay up to date with firm processes, technology, workflows, and best practice.
Teamwork & Collaboration
- Work flexibly to support colleagues during peak workloads or absences.
- Seek clarification when needed and maintain clear communication with lawyers, business teams, and Practice Support team members.
- Contribute to maintaining process documentation and team know‑how.
About You
- Previous experience in a document production or support role in a law firm.
- Strong experience with complex Word documents, styles, templates, and tracked changes.
- Strong literacy, numeracy, attention to detail, and IT skills, including advanced MS Word and good Excel, PowerPoint, and Outlook capability.
- Typing speed of 60+ WPM, with the ability to resolve formatting issues and repair corrupted documents.
- Well‑organised, with the ability to work collaboratively and manage competing tasks.
- Deliver high‑quality work and provide reliable support to lawyers and colleagues.
- Communicate clearly and build constructive working relationships at all levels.
- Able to adapt to changing priorities and contribute effectively within a team.
- Open to learning and developing your skills, including new technologies and processes.
What are we like to work for?
- Impact-Driven Purpose: We align profit with social purpose to create lasting positive impact for our people, communities, and planet.
- Committed to the Climate: Through our Climate & Nature Group, we reduce environmental impact and drive a just transition to net zero.
- Championing Inclusion: We foster a diverse, inclusive culture where creativity and innovation thrive.
- Flexible and Hybrid Working: Our hybrid model supports balance, with part-time options and at least two office days weekly.
- Progressive Benefits: We offer sustainable pensions, IVF support, private healthcare, and more for your well-being and growth.
At Bates Wells, equity, diversity, and inclusion are part of who we are and how we work. As a B Corp and purpose-driven law firm, we’re committed to building a workplace that is fair, inclusive, and representative of all.
Document Production Specialist in City of London employer: Bates Wells
Contact Detail:
Bates Wells Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Production Specialist in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. The more people you know, the better your chances of landing that Document Production Specialist role.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with complex Word documents and your attention to detail. Make sure they know you’re the go-to person for troubleshooting document issues.
✨Tip Number 3
Be proactive! If you see a job opening that fits your skills, apply through our website. Don’t wait for the perfect moment; take the leap and show us what you’ve got!
✨Tip Number 4
Prepare for interviews by brushing up on your knowledge of the firm’s values and commitment to social purpose. Be ready to discuss how you can contribute to their mission while excelling in document production.
We think you need these skills to ace Document Production Specialist in City of London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Document Production Specialist role. Highlight your experience with legal documents and any specific software mentioned in the job description, like MS Office and document management systems.
Show Off Your Attention to Detail: Since this role requires a keen eye for detail, include examples of how you've successfully managed complex formatting or resolved document issues in the past. We want to see that you can produce high-quality work consistently!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and structure your information logically so we can easily see your qualifications and fit for the role.
Apply Through Our Website: We encourage you to submit your application directly through our website. This way, you’ll ensure it reaches us without any hiccups, and you’ll get to see more about our values and culture while you’re at it!
How to prepare for a job interview at Bates Wells
✨Know Your Documents
Before the interview, brush up on your knowledge of legal documents and their formats. Familiarise yourself with common types of correspondence, agreements, and reports that a Document Production Specialist might encounter. This will help you speak confidently about your experience and how you can contribute to maintaining high standards.
✨Showcase Your Tech Skills
Be prepared to discuss your proficiency with software like MS Office, especially Word, as well as document management systems. If you've used tools like iManage or PDFdocs, mention specific instances where you resolved document issues or improved processes. This will demonstrate your technical capability and readiness to adapt to the firm's systems.
✨Emphasise Teamwork
Since collaboration is key in this role, think of examples where you've successfully worked with others to meet tight deadlines or support colleagues during busy periods. Highlight your communication skills and how you seek clarification when needed, showing that you're a team player who values clear interactions.
✨Align with Their Values
Research Bates Wells' commitment to social purpose and sustainability. Be ready to discuss how your personal values align with theirs, particularly regarding equity, diversity, and inclusion. Showing that you resonate with their mission will set you apart as a candidate who is not just looking for a job, but is genuinely interested in making an impact.
