At a Glance
- Tasks: Oversee office operations, manage travel, and support executive meetings.
- Company: Basis Technologies, a dynamic workplace with a focus on collaboration.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Other info: 13-month maternity cover with potential for future opportunities.
- Why this job: Join a vibrant team and make a real difference in our office culture.
- Qualifications: Experience in office management and strong organisational skills.
The predicted salary is between 30000 - 40000 € per year.
The Opportunity At Basis Technologies, we’re always looking to strengthen our organisation by adding top talent to our team. We are currently seeking an experienced Office Manager (13‑Month Maternity Leave Cover, ideal start date in Early August) to oversee the efficient operation of our Bracknell based UK office during this period. Reporting into our Chief People Officer, you will take pride in maintaining our office space, ensuring a cohesive environment which is used by our 60+ UK based employees, and the wider global team.
In this multifaceted role, you can expect:
- Office management: Manage the UK office, including but not limited to vendor contracts, coordination with building security, managing kitchen and office supplies restocking as needed, arranging catering for in‑house meetings/events and being the point of contact for everything office related.
- Travel: Manage our Travel Management System, Perk, including being the internal point of contact for employees and negotiating corporate rates with local hotels.
- C‑Level Support: Arrange and attend all Executive Management Team Meetings, supporting with note taking, occasional diary management, travel arrangements and any ad‑hoc projects.
- Board Support: Support the arrangements for Board Meetings, including managing travel and circulating agenda.
- Event planning: Organise and coordinate internal events, including company meetings, townhalls, training sessions and holiday parties.
- Vendor management: Negotiate and maintain contracts with various suppliers including but not limited to hotels, phone contracts and office cleaning services.
- Health and Safety: Manage relationship with external Health and Safety consultants.
Executive Assistant & Office Manager (Maternity Cover) employer: Basistechnologies
At Basis Technologies, we pride ourselves on fostering a dynamic and inclusive work culture that empowers our employees to thrive. As an Executive Assistant & Office Manager in our Bracknell office, you will enjoy a supportive environment with opportunities for professional growth, while playing a key role in maintaining a cohesive workplace for our dedicated team. With a focus on employee well-being and collaboration, we offer competitive benefits and a chance to contribute meaningfully to our global mission.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Office Manager (Maternity Cover)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. This way, you can tailor your responses to show how you fit right in with their team. We want to see your personality shine!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the role. It’s a small gesture that can make a big difference.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Basis Technologies.
We think you need these skills to ace Executive Assistant & Office Manager (Maternity Cover)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant & Office Manager role. Highlight relevant experience in office management, travel coordination, and event planning. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of your past experiences that relate to the job description. We love a good story!
Showcase Your Organisational Skills:Since this role involves a lot of coordination and management, make sure to highlight your organisational skills. Mention any tools or systems you’ve used to keep things running smoothly. We appreciate a well-organised application!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Basistechnologies
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Executive Assistant & Office Manager position. Familiarise yourself with office management tasks, travel coordination, and event planning. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
In this role, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly, especially in a busy office environment.
✨Prepare Questions for Them
Interviews are a two-way street! Think of insightful questions to ask about their office culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
✨Demonstrate Your Communication Skills
As an Executive Assistant, you'll be liaising with various stakeholders. During the interview, focus on clear and concise communication. Practice articulating your thoughts and ensure you listen actively to the interviewers, responding thoughtfully to their questions.
