Office Manager & Executive Assistant (Maternity Cover) in Bracknell

The Opportunity

At Basis Technologies, we’re always looking to strengthen our organization by adding top talent to our team. We are currently seeking an experienced Office Manager (13-Month Maternity Leave Cover, ideal start date in Early August) to oversee the efficient operation of our Bracknell based UK office during this period. Reporting into our Chief People Officer, you will take pride in maintaining our office space, ensuring a cohesive environment which is used by our 60+ UK based employees, and wider global team.

In this multifaceted role, you can expect:

• Office management: Manage the UK office, including but not limited to vendor contracts, coordination with building security, managing kitchen and office supplies restocking as needed, arranging catering for in-house meetings/events and being the point of contact for everything office related.
• Travel: Manage our Travel Management System, Perk, including being the internal point of contact for employees and negotiating corporate rates with local hotels.
• C-Level Support: Arrange and attend all Executive Management Team Meetings, supporting with note taking, occasional diary management, travel arrangements and any ad-hoc projects.
• Board Support: Support with the arrangements for Board Meetings, including managing travel and circulating agenda.
• Event planning: Organise and coordinate internal events, including company meetings, townhalls, training sessions and holiday parties.
• Vendor management: Negotiate and maintain contracts with various suppliers, including but not limited to hotels, phone contracts and office cleaning services.
• Health and Safety: Manage relationship with external H&S consultants, maintain Global H&S policies, and be designated First Aid and Fire Marshall for the UK office.
• ESG initiatives: Support the People Team with ESG initiatives, including organising volunteer days, managing the mental health first aiders programme and reporting on carbon accounting with our partner Greenly.
• Ad hoc duties: Including supporting first day onboarding for new joiners, primarily UK based.

Is this opportunity for you?

To help you establish whether this role is for you, these are the key foundational characteristics you will need to be set up for success:

• 5+ years experience in Office Management responsibilities, within a dynamic scale up organisation.
• 3+ years experience supporting C-Level in a fast paced environment.
• Commutable and willing to work from our Bracknell office (minimum 3 days per week).
• Excellent written and verbal communication skills in English.
• Highly organised with keen attention to detail.
• Proficient in Microsoft Office, including Word, PowerPoint and Excel.
• Experience in managing vendor contracts.
• Experience managing a Travel Management System, i.e. Perk.

Desirable Skills:

• Understanding of SAP.
• First Aid trained.
• Fire Marshall trained.
• ESG Experience.

Who we are

We have been officially named one of the UK's Best Workplaces by Great Place to Work®, for the fourth year in a row. We are at an exciting point as we scale from 130+ global employees, we have the foundations in place to grow with purpose, whilst retaining the individual ownership and tangible impact you would expect working in a scale up organisation. We are a global team who collaborate across all levels, locations and departments, whilst individually having the knowledge and expertise, autonomy and accountability to drive successful outcomes. Our fast-paced environment means we embrace change and communicate effectively, to proactively and creatively solve problems.

What we do

We enable every SAP-run business to manage change intelligently – no matter how complex their technology landscape. Our suite of Intelligent Change Management (ICM) solutions harnesses the collective intelligence of the SAP community to help business and technology change teams work together to explore, plan and execute business change imperatives. For over 25 years, we have helped equip, liberate, and champion SAP change heroes at global leaders like Kimberly Clark, 3M and Vistaprint.

Benefits and Initiatives

• Competitive salary.
• Company pension.
• Private Medical Insurance & Health Cash Plan.
• Life Assurance & Income Protection.
• Employee Assistance Programme (Unum EAP).
• 25 days holiday per year, plus public holidays.
• Paid Volunteer Day.
• Employee Referral Bonus.