At a Glance
- Tasks: Manage office operations, support executives, and coordinate events in a dynamic environment.
- Company: Basis Technologies, a recognised UK Best Workplace with a collaborative culture.
- Benefits: Competitive salary, private medical insurance, 25 days holiday, and paid volunteer day.
- Other info: Exciting growth opportunities in a global team focused on intelligent change management.
- Why this job: Join a fast-paced team and make a real impact while supporting top-level executives.
- Qualifications: 5+ years in office management and experience supporting C-Level executives required.
The predicted salary is between 35000 - 45000 £ per year.
The Opportunity
At Basis Technologies, we’re always looking to strengthen our organisation by adding top talent to our team. We are currently seeking an experienced Office Manager (13‑Month Maternity Leave Cover, ideal start date in Early August) to oversee the efficient operation of our Bracknell based UK office during this period. Reporting into our Chief People Officer, you will take pride in maintaining our office space, ensuring a cohesive environment which is used by our 60+ UK based employees, and the wider global team.
In this multifaceted role, you can expect:
- Office management: Manage the UK office, including but not limited to vendor contracts, coordination with building security, managing kitchen and office supplies restocking as needed, arranging catering for in‑house meetings/events and being the point of contact for everything office related.
- Travel: Manage our Travel Management System, Perk, including being the internal point of contact for employees and negotiating corporate rates with local hotels.
- C‑Level Support: Arrange and attend all Executive Management Team Meetings, supporting with note taking, occasional diary management, travel arrangements and any ad‑hoc projects.
- Board Support: Support the arrangements for Board Meetings, including managing travel and circulating agenda.
- Event planning: Organise and coordinate internal events, including company meetings, townhalls, training sessions and holiday parties.
- Vendor management: Negotiate and maintain contracts with various suppliers including but not limited to hotels, phone contracts and office cleaning services.
- Health and Safety: Manage relationship with external H&S consultants, maintain Global H&S policies, and be designated First Aid and Fire Marshall for the UK office.
- ESG initiatives: Support the People Team with ESG initiatives, including organising volunteer days, managing the mental health first aiders programme and reporting on carbon accounting with our partner Greenly.
- Ad hoc duties: Including supporting first day onboarding for new joiners, primarily UK based.
Is this opportunity for you?
To help you establish whether this role is for you, these are the key foundational characteristics you will need to be set up for success:
- 5+ years experience in Office Management responsibilities, within a dynamic scale up organisation.
- 3+ years experience supporting C‑Level in a fast paced environment.
- Commutable and willing to work from our Bracknell office (minimum 3 days per week).
- Excellent written and verbal communication skills in English.
- Highly organised with keen attention to detail.
- Proficient in Microsoft Office, including Word, PowerPoint and Excel.
- Experience in managing vendor contracts.
- Experience managing a Travel Management System, i.e. Perk.
Desirable Skills:
- Understanding of SAP.
- First Aid trained.
- Fire Marshall trained.
- ESG Experience.
Who we are
We have been officially named one of the UK's Best Workplaces by Great Place to Work®, for the fourth year in a row. We are at an exciting point as we scale from 130+ global employees, we have the foundations in place to grow with purpose, whilst retaining the individual ownership and tangible impact you would expect working in a scale up organisation. We are a global team who collaborate across all levels, locations and departments, whilst individually having the knowledge and expertise, autonomy and accountability to drive successful outcomes. Our fast‑paced environment means we embrace change and communicate effectively, to proactively and creatively solve problems.
What we do
We enable every SAP‑run business to manage change intelligently – no matter how complex their technology landscape. Our suite of Intelligent Change Management (ICM) solutions harnesses the collective intelligence of the SAP community to help business and technology change teams work together to explore, plan and execute business change imperatives. For over 25 years, we have helped equip, liberate, and champion SAP change heroes at global leaders like Kimberly Clark, 3M and Vistaprint.
Benefits and Initiatives
- Competitive salary.
- Company pension.
- Private Medical Insurance & Health Cash Plan.
- Life Assurance & Income Protection.
- Employee Assistance Programme (Unum EAP).
- 25 days holiday per year, plus public holidays.
- Paid Volunteer Day.
- Employee Referral Bonus.
Executive Assistant & Office Manager (Maternity Cover) in Bracknell employer: Basistechnologies
At Basis Technologies, we pride ourselves on being a top employer, recognised as one of the UK's Best Workplaces for four consecutive years. Our Bracknell office offers a vibrant work culture where collaboration and individual impact thrive, alongside competitive benefits such as private medical insurance, generous holiday allowances, and opportunities for professional growth within a dynamic scale-up environment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Office Manager (Maternity Cover) in Bracknell
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Assistant & Office Manager role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. At Basis Technologies, they value collaboration and problem-solving, so think of examples from your past that showcase these skills. Show them you’re the perfect fit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experience in office management and C-Level support clearly. This will help you feel more confident when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the team at Basis Technologies. Go for it!
We think you need these skills to ace Executive Assistant & Office Manager (Maternity Cover) in Bracknell
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Assistant & Office Manager. Highlight your relevant experience in office management and supporting C-Level executives, as this will show us you understand what we're looking for.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the job description and how you can contribute to our dynamic environment.
Show Off Your Organisational Skills:Since this role requires excellent organisational skills, make sure your application reflects that. Use clear headings, bullet points, and a clean layout to demonstrate your attention to detail right from the start.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Basistechnologies
✨Know Your Office Management Stuff
Make sure you brush up on your office management skills. Familiarise yourself with vendor contracts, travel management systems like Perk, and the ins and outs of maintaining a cohesive office environment. Being able to discuss your past experiences in these areas will show that you're ready to hit the ground running.
✨Showcase Your C-Level Support Experience
Since this role involves supporting C-Level executives, be prepared to share specific examples of how you've successfully managed their schedules, arranged meetings, and handled ad-hoc projects. Highlighting your ability to work in a fast-paced environment will definitely impress them.
✨Demonstrate Your Organisational Skills
This position requires excellent organisational skills, so come armed with examples of how you've kept things running smoothly in previous roles. Whether it's managing office supplies or coordinating events, showing that you can juggle multiple tasks efficiently will set you apart.
✨Be Ready to Discuss ESG Initiatives
With a focus on ESG initiatives, it’s a good idea to prepare for questions about your experience in this area. If you've organised volunteer days or managed health and safety programmes, make sure to mention these. Showing your commitment to sustainability and employee wellbeing will resonate well with the team.
