At a Glance
- Tasks: Manage office operations, support executives, and organise events for a dynamic team.
- Company: Basis Technologies, a fast-paced scale-up with a vibrant culture.
- Benefits: Competitive salary, private medical insurance, 25 days holiday, and paid volunteer day.
- Other info: Opportunity for growth and involvement in ESG initiatives.
- Why this job: Join a supportive team and make a real impact in a thriving office environment.
- Qualifications: 5+ years in office management and experience supporting C-Level executives required.
The predicted salary is between 40000 - 50000 £ per year.
The Opportunity
At Basis Technologies, we are seeking an experienced Office Manager (13‑Month Maternity Leave Cover, ideal start date in early August) to oversee the efficient operation of our Bracknell‑based UK office during this period. You will report to the Chief People Officer and will maintain the workplace for our 60+ UK‑based employees and the wider global team.
Responsibilities
- Manage the UK office: vendor contracts, building security coordination, kitchen and office supplies restocking, catering for in‑house meetings/events, and act as the main point of contact for all office-related matters.
- Manage our Travel Management System, Perk, as the internal point of contact, negotiating corporate rates with local hotels.
- Provide C‑Level support: arrange and attend all Executive Management Team meetings, take notes, handle occasional diary management, travel arrangements, and ad‑hoc projects.
- Support board meetings: manage travel and circulate agendas.
- Plan internal events: company meetings, town halls, training sessions, and holiday parties.
- Negotiate and maintain contracts with suppliers such as hotels, phone contracts, and office cleaning services.
- Handle Health and Safety: liaise with external H&S consultants, maintain Global H&S policies, and serve as First Aid and Fire Marshal for the UK office.
- Support ESG initiatives: organise volunteer days, manage the mental health first aiders programme, and report on carbon accounting with our partner Greenly.
- Assist with onboarding for new UK‑based joiners and various ad‑hoc duties.
Qualifications
- 5+ years of experience in office management within a dynamic scale‑up organisation.
- 3+ years of experience supporting C‑Level executives in a fast‑paced environment.
- Commute to and work from the Bracknell office (minimum 3 days per week).
- Excellent written and verbal communication skills in English.
- Highly organised with keen attention to detail.
- Proficient in Microsoft Office (Word, PowerPoint, Excel).
- Experience managing vendor contracts.
- Experience managing a Travel Management System (e.g., Perk).
Desirable Skills
- Understanding of SAP.
- First Aid trained.
- Fire Marshal trained.
- ESG experience.
Benefits And Initiatives
- Competitive salary
- Company pension
- Private Medical Insurance & Health Cash Plan
- Life Assurance & Income Protection
- Employee Assistance Programme (Unum EAP)
- 25 days holiday per year, plus public holidays
- Paid Volunteer Day
- Employee Referral Bonus
Executive Assistant & Office Manager (Maternity Cover) employer: Basis Technologies
At Basis Technologies, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters collaboration and innovation. Our Bracknell office is not just a workplace; it's a community where employees enjoy competitive salaries, comprehensive benefits including private medical insurance, and ample opportunities for personal and professional growth. Join us to be part of a dynamic team that values your contributions and supports your career journey while making a positive impact through our ESG initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Office Manager (Maternity Cover)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend jotting down key points about how your experience aligns with their needs. This will show them you’re genuinely interested and ready to contribute!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We can’t stress enough how important it is to be comfortable talking about your skills and experiences in a way that resonates with the role.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the position and keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Executive Assistant & Office Manager (Maternity Cover)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Assistant & Office Manager. Highlight your experience in office management and supporting C-Level executives, as these are key aspects of the job.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for this role. Share specific examples of how you've managed office operations or supported executives in the past, and don’t forget to show your enthusiasm for the position!
Showcase Your Organisational Skills:Since this role requires excellent organisational skills, make sure to demonstrate this in your application. Use bullet points to clearly outline your relevant experiences and achievements, making it easy for us to see your capabilities.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Basis Technologies
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant & Office Manager position. Familiarise yourself with office management tasks, vendor contracts, and C-Level support. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you maintained efficiency in a fast-paced environment, as this will resonate well with the interviewers.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges you might face in managing the office or supporting executives, and prepare thoughtful responses that showcase your proactive approach and ability to handle pressure.
✨Demonstrate Your Communication Skills
As communication is key in this role, practice articulating your thoughts clearly and concisely. Be ready to discuss how you've effectively communicated with various stakeholders in previous roles, whether it’s through written reports or verbal presentations.
