At a Glance
- Tasks: Oversee office operations, manage vendor contracts, and support C-Level executives.
- Company: Basis Technologies, a dynamic scale-up with a collaborative culture.
- Benefits: Competitive salary, private medical insurance, 25 days holiday, and paid volunteer day.
- Other info: Opportunity for career growth and involvement in ESG initiatives.
- Why this job: Join a vibrant team and make a real impact in a fast-paced environment.
- Qualifications: 5+ years in office management and 3+ years supporting executives.
The predicted salary is between 40000 - 50000 £ per year.
The Opportunity
At Basis Technologies, we are seeking an experienced Office Manager (13‑Month Maternity Leave Cover, ideal start date in early August) to oversee the efficient operation of our Bracknell‑based UK office during this period. You will report to the Chief People Officer and will maintain the workplace for our 60+ UK‑based employees and the wider global team.
Responsibilities
- Manage the UK office: vendor contracts, building security coordination, kitchen and office supplies restocking, catering for in‑house meetings/events, and act as the main point of contact for all office-related matters.
- Manage our Travel Management System, Perk, as the internal point of contact, negotiating corporate rates with local hotels.
- Provide C‑Level support: arrange and attend all Executive Management Team meetings, take notes, handle occasional diary management, travel arrangements, and ad‑hoc projects.
- Support board meetings: manage travel and circulate agendas.
- Plan internal events: company meetings, town halls, training sessions, and holiday parties.
- Negotiate and maintain contracts with suppliers such as hotels, phone contracts, and office cleaning services.
- Handle Health and Safety: liaise with external H&S consultants, maintain Global H&S policies, and serve as First Aid and Fire Marshal for the UK office.
- Support ESG initiatives: organise volunteer days, manage the mental health first aiders programme, and report on carbon accounting with our partner Greenly.
- Assist with onboarding for new UK‑based joiners and various ad‑hoc duties.
Qualifications
- 5+ years of experience in office management within a dynamic scale‑up organisation.
- 3+ years of experience supporting C‑Level executives in a fast‑paced environment.
- Commute to and work from the Bracknell office (minimum 3 days per week).
- Excellent written and verbal communication skills in English.
- Highly organised with keen attention to detail.
- Proficient in Microsoft Office (Word, PowerPoint, Excel).
- Experience managing vendor contracts.
- Experience managing a Travel Management System (e.g., Perk).
Desirable Skills
- Understanding of SAP.
- First Aid trained.
- Fire Marshal trained.
- ESG experience.
Benefits And Initiatives
- Competitive salary
- Company pension
- Private Medical Insurance & Health Cash Plan
- Life Assurance & Income Protection
- Employee Assistance Programme (Unum EAP)
- 25 days holiday per year, plus public holidays
- Paid Volunteer Day
- Employee Referral Bonus
Office Manager & Executive Assistant (Maternity Cover) in Bracknell employer: Basis Technologies
At Basis Technologies, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters collaboration and innovation. Our Bracknell office is not just a workplace; it's a community where employees enjoy competitive salaries, comprehensive benefits including private medical insurance, and ample opportunities for personal and professional growth. Join us to be part of a dynamic team that values your contributions and supports your career journey while making a positive impact through our ESG initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager & Executive Assistant (Maternity Cover) in Bracknell
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Basis Technologies and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Office Manager & Executive Assistant (Maternity Cover) in Bracknell
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Basis Technologies. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Basis Technologies
✨Showcase Your Adaptability
Given that this is a temporary HR role at Basis Technologies, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Basis Technologies uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Basis Technologies.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Basis Technologies.
