At a Glance
- Tasks: Oversee office operations, manage vendor contracts, and support C-Level executives.
- Company: Basis Technologies, a dynamic scale-up with a collaborative culture.
- Benefits: Competitive salary, private medical insurance, 25 days holiday, and paid volunteer day.
- Other info: Opportunity for professional growth and involvement in ESG initiatives.
- Why this job: Join a vibrant team and make a real impact in a fast-paced environment.
- Qualifications: 5+ years in office management and 3+ years supporting executives.
The predicted salary is between 40000 - 50000 £ per year.
The Opportunity
At Basis Technologies, we are seeking an experienced Office Manager (13‑Month Maternity Leave Cover, ideal start date in early August) to oversee the efficient operation of our Bracknell‑based UK office during this period. You will report to the Chief People Officer and will maintain the workplace for our 60+ UK‑based employees and the wider global team.
Responsibilities
- Manage the UK office: vendor contracts, building security coordination, kitchen and office supplies restocking, catering for in‑house meetings/events, and act as the main point of contact for all office-related matters.
- Manage our Travel Management System, Perk, as the internal point of contact, negotiating corporate rates with local hotels.
- Provide C‑Level support: arrange and attend all Executive Management Team meetings, take notes, handle occasional diary management, travel arrangements, and ad‑hoc projects.
- Support board meetings: manage travel and circulate agendas.
- Plan internal events: company meetings, town halls, training sessions, and holiday parties.
- Negotiate and maintain contracts with suppliers such as hotels, phone contracts, and office cleaning services.
- Handle Health and Safety: liaise with external H&S consultants, maintain Global H&S policies, and serve as First Aid and Fire Marshal for the UK office.
- Support ESG initiatives: organise volunteer days, manage the mental health first aiders programme, and report on carbon accounting with our partner Greenly.
- Assist with onboarding for new UK‑based joiners and various ad‑hoc duties.
Qualifications
- 5+ years of experience in office management within a dynamic scale‑up organisation.
- 3+ years of experience supporting C‑Level executives in a fast‑paced environment.
- Commute to and work from the Bracknell office (minimum 3 days per week).
- Excellent written and verbal communication skills in English.
- Highly organised with keen attention to detail.
- Proficient in Microsoft Office (Word, PowerPoint, Excel).
- Experience managing vendor contracts.
- Experience managing a Travel Management System (e.g., Perk).
Desirable Skills
- Understanding of SAP.
- First Aid trained.
- Fire Marshal trained.
- ESG experience.
Benefits And Initiatives
- Competitive salary
- Company pension
- Private Medical Insurance & Health Cash Plan
- Life Assurance & Income Protection
- Employee Assistance Programme (Unum EAP)
- 25 days holiday per year, plus public holidays
- Paid Volunteer Day
- Employee Referral Bonus
Executive Assistant & Office Manager (Maternity Cover) in Bracknell employer: Basis Technologies
At Basis Technologies, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters collaboration and innovation. Our Bracknell office is not just a workplace; it's a community where employees enjoy competitive salaries, comprehensive benefits including private medical insurance, and ample opportunities for personal and professional growth. Join us to be part of a dynamic team that values your contributions and supports your career journey while making a positive impact through our ESG initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Office Manager (Maternity Cover) in Bracknell
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. We suggest practising common interview questions and even role-playing with a friend. The more prepared you are, the more confident you'll feel!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the position. We recommend mentioning something specific from the interview to make it personal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar names pop up in our system!
We think you need these skills to ace Executive Assistant & Office Manager (Maternity Cover) in Bracknell
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Assistant & Office Manager. Highlight your experience in office management and supporting C-Level executives, as these are key aspects of the job.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for this role. Share specific examples of how you've managed office operations or supported executives in the past, and don’t forget to show your enthusiasm for the position!
Show Off Your Organisational Skills:Since this role requires excellent organisational skills, consider including a brief section in your application that showcases how you’ve successfully managed multiple tasks or projects simultaneously in previous roles.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Basis Technologies
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant & Office Manager position. Familiarise yourself with office management tasks, vendor contracts, and C-Level support. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks in a fast-paced environment. Highlight your attention to detail and organisational strategies, especially when it comes to planning events or managing travel arrangements. This will show that you can handle the dynamic nature of the job.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you gauge if the company is the right fit for you.
✨Demonstrate Your Communication Skills
Since excellent communication is key for this role, practice articulating your thoughts clearly and concisely. Be prepared to discuss how you've effectively communicated with C-Level executives and managed stakeholder relationships in the past. This will reinforce your capability to thrive in a supportive role.
