Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Open and close client files, manage documents, and maintain filing systems.
- Company: Join a supportive law firm with a friendly team culture.
- Benefits: Enjoy 25 days annual leave, birthday holiday, and flexible working options.
- Why this job: Kickstart your career in law with a dynamic role and growth opportunities.
- Qualifications: Strong organisational skills, attention to detail, and IT proficiency required.
- Other info: Perfect for first-time job seekers or experienced assistants looking for a new challenge.
The predicted salary is between 28800 - 43200 £ per year.
Newhaven Office Full Time Role, flexible hours/job share will be considered.
Are you someone who thrives in a fast-paced environment, has great attention to detail, is well organised and efficient and who takes a proactive approach to their work? We are looking for two confident, capable Administrative Assistants to join our Newhaven office in this newly designed role. You will be working closely with both our staff and clients, either face to face or on the telephone, so you must be able to communicate effectively. Strong IT skills and a proficiency in working with a variety of IT systems is preferred.
What you will be doing:
- Opening and closing client files, organising hard copy and electronic documents, and maintaining well organised filing systems.
- Accurately entering and updating client and case information in the firm’s case management system.
- Responding to client inquiries via phone and email, while maintaining professionalism and confidentiality.
- Assisting with the provision of ID documentation from the prospective client, uploading ID on to the case management system and carrying out electronic ID checks according to the Firms policy and procedures.
- Carrying out the appropriate compliance and due diligence checks for the legal service being instructed according to the Firms compliance policies.
- Ensuring that all information required for the case management system is fully and correctly entered.
- Updating the case management system when new information is received after the initial matter opening has been completed.
- Closing files and dealing with all the relevant administration tasks.
- Liaising with department staff where necessary.
- Liaising with other third parties with regards to the details of transactions or matters as appropriate.
Who we are looking for:
If you are looking for your first role within a law firm or are an experienced Administrative Assistant looking for a new challenge we would like to hear from you. Together with a friendly, approachable style, you will have:
- A strong ability to organise and prioritise tasks, manage multiple files simultaneously, and maintain meticulous records.
- Great attention to detail.
- Able to demonstrate proficiency in IT and case management systems and standard office software.
- Excellent written and verbal communication skills for interacting with clients, lawyers, and other professionals.
- Able to handle confidential and sensitive information with discretion.
Why you will enjoy working with Barwells:
- Excellent salary and benefits package with 25 days’ annual leave entitlement, plus Bank Holidays (pro-rated); A day’s holiday on your birthday!
- Buy & Sell Holiday Policy.
- Supportive and friendly team culture; and
- Opportunity to grow and develop in a busy and varied role.
If you have the right experience, skillset and attitude and believe you will be able to add value to our team, then please apply, attaching your CV and salary expectations to jenny.reardon@barwells.com.
Administrative Assistant – File Opening & Closing (two positions available) employer: Barwells Legal Limited
Contact Detail:
Barwells Legal Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant – File Opening & Closing (two positions available)
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the legal field. A personal recommendation can go a long way in landing that Administrative Assistant role.
✨Tip Number 2
Prepare for the interview by researching the firm and understanding their values. Be ready to discuss how your skills in organisation and attention to detail can contribute to their team. Show them you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! Since you'll be interacting with clients and staff, it’s crucial to convey professionalism and clarity. Try mock interviews with friends to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Administrative Assistant – File Opening & Closing (two positions available)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills, attention to detail, and any relevant IT proficiency. We want to see how you can fit into our fast-paced environment!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Administrative Assistant role. Be sure to mention your proactive approach and how you handle confidential information with discretion.
Show Off Your Communication Skills: Since you'll be interacting with clients and staff, it's crucial to demonstrate your excellent written and verbal communication skills. Make sure your application is clear, concise, and free of errors – we love attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. Attach your CV and salary expectations as requested, and let us know how you can add value to our team. We can't wait to hear from you!
How to prepare for a job interview at Barwells Legal Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the tasks involved, like opening and closing client files and maintaining filing systems. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Organisational Skills
Since the role requires great attention to detail and the ability to manage multiple files, prepare examples from your past experiences where you successfully organised tasks or projects. Be ready to discuss how you prioritise work in a fast-paced environment.
✨Practice Your Communication Skills
As you'll be interacting with clients and staff, practice clear and professional communication. Consider role-playing common scenarios, such as responding to client inquiries or discussing sensitive information, to showcase your verbal and written skills.
✨Demonstrate IT Proficiency
Brush up on your IT skills, especially with case management systems and standard office software. If you have experience with specific tools mentioned in the job description, be prepared to discuss how you've used them effectively in previous roles.
