Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Pharmacy Education and Training team with administrative tasks and system management.
- Company: Join Barts Health, a dedicated organization that values its staff and promotes a positive work environment.
- Benefits: Enjoy excellent training opportunities and flexible working arrangements tailored to your needs.
- Why this job: Be part of a team delivering high-quality, patient-centered care while developing your skills in a supportive setting.
- Qualifications: Proven experience in a busy office, strong IT skills, and excellent communication abilities are essential.
- Other info: This is a 12-month fixed-term contract with potential adjustments based on hiring timelines.
The predicted salary is between 36000 - 60000 £ per year.
At Barts Health, we recognise and celebrate the value of our staff. Therefore, dedication to creating and maintaining an excellent working environment for all staff is essential. In return, you will have access to excellent training and development opportunities. If you want to discuss the role, please get in touch with Viola Henry via email at or ., The post holder will provide comprehensive administrative and system management support for the Pharmacy Education and Training team and Administration Services. They will carry out the full range of duties as the Senior Group Pharmacy Administrator to aid the team with delivery of high quality, patient-centred care.
Key tasks include :
-
Acting as the central contact point for ETD administrative aspects of the Pharmacy Services
-
Co-ordinating and supporting administrative functions throughout Pharmacy Services including Pharmacy ETD committee, Local Faculty Group and well-being committee
-
Supporting and communicating recruitment / People processes within Pharmacy Services
-
Liaising with AP to process invoices, follow up invoice queries and remittance notice.
-
Supporting with projects as required, We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager., Although this position is a 12 months fixed-term contract, the actual contract duration will be adjusted to account for the time taken to advertise the post, complete the hiring process, and finalise pre-employment checks. This means the contract will begin when the candidate starts the role and may be slightly shorter than 12 months.
An exciting opportunity has arisen to join the Group Pharmacy Administration Team as a Senior Pharmacy Administrator supporting Education, Training and Development. The post holder will have a key role in the provision of administrative services and will need to exercise initiative, independent judgement and decision-making to ensure an effective and high-quality service is delivered.
Candidates should possess excellent time management skills and will be able to take an active and systematic approach to problem-solving. You will need excellent interpersonal and communication skills to communicate complex information effectively., Essential
-
Proven experience of good performance in previous posts.
-
Significant experience of working in a busy office environment
-
Recent experience of working with minimal supervision and using own initiative
-
Use of Word, Excel and / or databases, for example file share, eRostering, or similar
-
Experience of administrative processes in an office environment
-
Experience of using, Oracle (or similar stock ordering system)
-
Experience of using and iPoint (or similar staff booking system)
-
Experience in raising Invoice for external companies or subscriptions and liaising with external suppliers
Desirable
-
Audit and data collection
-
Working in a pharmacy environment
Knowledge
Essential
-
Systems Management
-
Knowledge of procedures in relation to providing a safe working environment
-
Understand customer care issues
-
Understanding of the relevant legislation , Health and Safety, GDPR / Data protection and Equality
Desirable
- Knowledge of the NHS and its organisational structure
Skills
Essential
-
Excellent interpersonal skills
-
Excellent verbal and written communication skills
-
IT literate and able to use Microsoft Office programmes.
-
Time management skills with ability to organise and prioritise workload
-
Analyse, investigate and resolve queries, problems relating to data quality, staffing and departmental issues
-
Ability to self-motivate
-
Methodical attention to detail
-
Ability to complete documentation accurately with high standard of attention to detail
-
Ability to accurately input data into computerised and paper-based systems
-
Able to perform basic cost / quantity calculations
-
Able to handle sensitive information confidentially
-
Ability to accurately take telephone messages
-
Ability to compose letters and memos
-
Able to plan and coordinate local projects, ensuring that they are undertaken with minimal disruption and maximum communication.
-
Ability to work calmly under pressure and to deadlines
-
Ability to follow policies and procedures
-
Ability to work effectively in a team (good team worker)
-
Ability to take minutes concisely and accurately for team and HR meetings.
-
Trust values and how to apply them
Desirable
- Ability to facilitate change within own scope of work and manage impact on others, * Business administration qualifications or equivalent relevant experience
Desirable
-
Typing qualification
-
Minute taking course
-
ILM Level 2 or equivalent experience and willing to work towards qualification
Other
Essential
- Standard DBS check
© 2024 Talent.com
Pharmacy ETD Administrator employer: Barts Health Nhs Trustlondon
Contact Detail:
Barts Health Nhs Trustlondon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pharmacy ETD Administrator
✨Tip Number 1
Familiarize yourself with the specific administrative processes and systems mentioned in the job description, such as Oracle and iPoint. Having a solid understanding of these tools will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in managing multiple tasks in a busy office environment. Be prepared to discuss specific examples where you successfully prioritized your workload and maintained high-quality service under pressure.
✨Tip Number 3
Showcase your interpersonal and communication skills by preparing to discuss how you've effectively communicated complex information in previous roles. This is crucial for the position, so think of scenarios where you excelled in this area.
✨Tip Number 4
Research Barts Health and their commitment to staff development and well-being. Being knowledgeable about the organization will allow you to align your values with theirs and demonstrate your genuine interest in contributing to their team.
We think you need these skills to ace Pharmacy ETD Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Pharmacy ETD Administrator position. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience in administrative roles, particularly in busy office environments. Mention any specific software or systems you've used that are relevant to the role, such as Oracle or Microsoft Office.
Showcase Your Skills: Clearly demonstrate your excellent interpersonal and communication skills in your application. Provide examples of how you've effectively communicated complex information in past roles, as this is crucial for the position.
Tailor Your Cover Letter: Write a personalized cover letter that reflects your understanding of Barts Health's values and commitment to staff development. Explain why you're interested in this role and how your skills align with their needs.
How to prepare for a job interview at Barts Health Nhs Trustlondon
✨Show Your Initiative
Demonstrate your ability to work with minimal supervision by sharing examples from your previous roles where you took the initiative to solve problems or improve processes. This aligns with the job's requirement for independent judgment and decision-making.
✨Highlight Your Communication Skills
Since the role requires excellent interpersonal and communication skills, prepare to discuss how you've effectively communicated complex information in past positions. Use specific examples that showcase your ability to liaise with different stakeholders.
✨Emphasize Time Management Abilities
Be ready to talk about how you prioritize tasks and manage your time effectively, especially in a busy office environment. Share strategies you use to stay organized and meet deadlines, as this is crucial for the role.
✨Familiarize Yourself with Relevant Systems
Make sure you understand the systems mentioned in the job description, such as Oracle or iPoint. If you have experience with similar systems, be prepared to discuss how you used them to enhance administrative processes.
