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- Tasks: Support hospital executives with diary management, meeting organisation, and administrative tasks.
- Company: Barts Health NHS Trust is a leading healthcare provider in the UK, committed to excellence.
- Benefits: Enjoy a full-time role with opportunities for professional growth and a supportive work environment.
- Why this job: Join a dynamic team making a real impact in healthcare while developing your skills.
- Qualifications: Previous experience as an Executive Assistant or similar role is essential.
- Other info: This role requires discretion and strong communication skills, perfect for self-starters.
The predicted salary is between 36000 - 60000 £ per year.
Barts Health NHS Trust is one of Britain’s leading healthcare providers and the largest acute trust in the NHS, with five separate hospital sites and responsibility for community services in Tower Hamlets. The trust has a turnover of approx £1.3 billion and around 15,000 employees.
We are looking for a high calibre Executive Assistant to join our Executive team, providing comprehensive support to the Directors of the RLH and ME Senior Hospital Leadership Team. You should be an enthusiastic self-starter with first class Executive Administrator skills, including the ability to manage a busy and varied workload. You will have experience in management of agenda setting, circulation of Committee packs and taking minutes at Committee level meetings. You will be an excellent communicator with strong interpersonal skills and be able to work on your own initiative. Being a team player is key to this role. Diplomacy, discretion and the ability to communicate with individuals at all levels of the organisation are essential qualities for this post, as are excellent IT skills.
Day-to-day responsibilities will include:
- Diary and email management
- Organising meetings
- Dealing with telephone enquiries
- Drafting agendas and circulation of papers
- Minute taking at meetings
- Various administrative tasks
You will work as part of the senior management leadership team. Your previous experience will include working in a senior PA/EA role, preferably for a large organisation. The post of Executive Assistant to The Royal London and Mile End Hospitals Executive Directors is key to managing the department effectively in a professional manner. The Executive Assistant will be required to be a self-starter who is able to work on his/her own initiative.
The Main Functions Are:
- To manage the effective and efficient operation of the Royal London Hospital Executive Directors’ office/s
- To manage directors’ emails on their behalf ensuring that emails are prioritised, actioned, delegated where appropriate and responded to professionally, helpfully and in a timely manner.
- To manage a system for tracking actions that are outstanding and need to be delivered by an agreed deadline for the director.
- To provide high level and comprehensive diary, administrative and secretarial support
- To draft agendas for allocated meetings, ensuring these are sent in a timely manner, along with distribution of papers for meetings and taking minutes/actions at meetings.
- To maintain and enhance relationships with partner organisations and other external stakeholders
- Deal professionally with internal and external stakeholders, patients and visitors
- To use diplomacy and problem-solving skills in order to assist in the resolution of issues escalated to executive level
The post-holder will have access to sensitive and confidential information and will be required to maintain confidentiality at all times.
Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers. The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together. We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
For further details / informal visits contact: Name: Susan Finn Job title: Business Manager to CEO Email address: susan.finn@nhs.net
Executive Assistant (EA) to RL and ME Hospital Executives employer: Barts Health NHS Trust
Contact Detail:
Barts Health NHS Trust Recruiting Team
susan.finn@nhs.net
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (EA) to RL and ME Hospital Executives
✨Tip Number 1
Familiarise yourself with the structure and values of Barts Health NHS Trust. Understanding their mission and WeCare values will help you align your responses during interviews and demonstrate that you're a good cultural fit.
✨Tip Number 2
Network with current or former employees of Barts Health NHS Trust, especially those in administrative roles. They can provide valuable insights into the work environment and expectations, which can be beneficial for your application.
✨Tip Number 3
Prepare to discuss specific examples from your past experience that showcase your skills in diary management, minute-taking, and communication. Being able to articulate these experiences clearly will set you apart from other candidates.
✨Tip Number 4
Demonstrate your problem-solving abilities by thinking of scenarios where you've had to manage conflicting priorities or resolve issues diplomatically. This is crucial for an Executive Assistant role, and sharing these stories can highlight your suitability.
We think you need these skills to ace Executive Assistant (EA) to RL and ME Hospital Executives
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive administration, particularly in managing busy workloads and supporting senior executives. Use specific examples that demonstrate your skills in diary management, minute taking, and communication.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organisation. Mention your ability to work independently and as part of a team, and provide examples of how you've successfully managed similar responsibilities in the past.
Highlight Key Skills: Emphasise your IT skills, interpersonal abilities, and experience with confidential information. Make sure to mention your diplomacy and problem-solving skills, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Executive Assistant.
How to prepare for a job interview at Barts Health NHS Trust
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised meetings, managed diaries, and prioritised tasks in previous roles.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this role. During the interview, highlight your experience in drafting agendas, taking minutes, and dealing with various stakeholders. Use clear and concise language to convey your points.
✨Emphasise Discretion and Professionalism
Given the sensitive nature of the information you'll handle, it's important to demonstrate your understanding of confidentiality. Share examples of how you've maintained discretion in past positions, especially when dealing with high-level executives.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle challenging situations. Think of scenarios where you had to use diplomacy or resolve conflicts, and be ready to explain your thought process and outcomes.
