Property Manager

Experienced Property Manager to include site visits and attendance at AGMs.

Salary: £30,000 to £33,500 / year plus 22 days holiday.

Working hours: 09.00am – 5.00pm weekdays with an unpaid hour for lunch. Working week: 35 hours. Full-time. Private healthcare.

Site Inspections/Visits/AGMs:

• Quarterly site visits and inspections across the portfolio of properties.
• Any additional visits as required where residents/directors require a face to face.
• To attend AGMs – either during the day or in the evening – the total number to be agreed in advance. Time off in lieu will be given for any evening attendance.
• To produce the AGM calling notices and Minutes as required.

Site/Block Works Required:

• To make a list of works required to each block/estate and to appoint the relevant contractor to undertake the work – being mindful of the available funds and spend cap.
• To produce and issue the Section 20 (major works) paperwork and follow this through – liaising with contractors and obtaining quotations etc to supervising and signing-off on the final works.
• To produce and issue the Scope of Works (where expert knowledge is not required) and send out to tender to contractors either nominated or known to us - other members of the team can assist with meeting contractors on-site.
• To undertake any works as required by Directors of Management Companies providing finances allow.

BlocksOnline - Block/Estate Accounting:

• The use of BlocksOnline to review the financial position of the block/estate in preparation for meetings.
• Basic training will be provided and initiative to be used to expand knowledge.
• Draft annual budgets for approval by the Directors of the Management Company.
• To produce reports as necessary for directors on a quarterly or monthly basis.

General:

• To liaise with our newly appointed Property Management Administrator on day-to-day issues and who will be available to assist on certain matters.
• To work closely with the maintenance team members on the distribution of workload in terms of small/routine repairs to each of the blocks managed.
• To respond to all emails, letters, calls and correspondence from residents in a timely manner.
• To respond to urgent matters, and be capable of prioritising these over existing workload.
• To provide holiday cover to fellow Property Managers as required.

This role will require someone who can keep information up to date on works required on each of their sites and inspect the properties on a quarterly basis.

This role requires the following:

• Excellent communication skills and telephone manner.
• Excellent organisational skills.
• Excellent time management.
• Strong standard of literacy – written and verbal.
• Diligence, understanding and patience.
• Emotional resilience.
• Excellent diary management to keep on top of outstanding issues.
• Strong work ethic.
• Team player.
• Hard worker.
• Driver and own a car/vehicle.

Education/Minimum Requirements:

• TPI qualified and highly experienced in the day-to-day property management (Managing Agent not Letting Agent) sector.

Location: Hybrid – remote Near Southampton, Havant and/or office at Southdown House, Chichester.