PA to Divisional Director in Leeds

Responsibilities

• Work closely with the Director/Manager to ensure that tasks such as reports, incoming post and correspondence, management of diary/meeting schedule and email are dealt with efficiently.
• Type letters, memos, Board Reports, schedules, etc., and follow up responses if required.
• Liaise with internal customers to ensure a smooth workflow between departments and with Head Office.
• Monitor costs incurred by the relevant department.
• Perform general office administration tasks as and when required to meet the needs of the department – e.g., filing, photocopying, dealing with telephone calls.
• Be the main point of contact for apprentices' enrolment and day‑to‑day engagement, if applicable.
• Manage holiday and sickness planners.
• Manage the Departmental Director diary.
• Provide other appropriate ad hoc duties and administrative support for other departments as and when required.

Qualifications

• Experience of working in a secretarial/admin role.
• Proficient with MS Office programs, including PowerPoint, mail merges, and Excel, and a good standard of written English.
• Ability to generate professional correspondence unaided.
• Self‑disciplined, with demonstrably good time‑management skills and the ability to manage several priorities.
• Ability to multi‑task and work efficiently and accurately under pressure.
• Team player, supportive of colleagues.
• Professional and pleasant manner in dealing with internal and external customers.
• Excellent telephone skills.

Benefits

• Competitive Bonus Scheme
• Private Medical Cover – Single Cover
• 26 days’ holiday (increases by 1 day for every 3 years of continuous service up to 29 days)
• Access to employee loans and savings accounts, and house purchase discounts
• Cycle to Work scheme, reduced hotel rate, discounts at major retailers
• Private healthcare support including virtual GP, physio and talking therapies, with the option to add family members
• First-class pension schemes with the option of up to 10% employer contributions
• Fully funded annual health assessment
• Paid volunteer and study leave; enhanced family‑friendly policies including Parents and Carers leave; share‑buying scheme

Diversity & Inclusion

We are building an organisation where anyone with drive and talent can pursue the career they want. We are committed to an inclusive culture that welcomes individuals of any gender, race, age, sexuality, disability, background, or other characteristic.