Office Administrator

Overview

Working Pattern: 5-day week (Monday–Friday)

Location: Canary Wharf, London

Career Growth: Excellent opportunity to develop within a growing London agency

We are seeking a professional, detail-oriented Estate Agency Administrator to join our team. The ideal candidate will have previous experience in property administration or a similar role within the real estate sector, with strong organisational skills and a proactive approach to supporting the wider team.

This is a fantastic opportunity to work in a high-end property environment, supporting negotiators, landlords, and tenants while ensuring the smooth running of daily office operations.

Key Responsibilities

• Provide full administrative support to the Sales and Lettings teams
• Prepare property listings, tenancy agreements, and supporting documents
• Upload and maintain property adverts across major portals
• Handle incoming calls and client enquiries professionally
• Manage referencing, compliance checks, and right-to-rent documentation
• Coordinate photography, floorplans, and marketing materials for new listings
• Maintain accurate records and update the company CRM system
• Liaise with landlords, tenants, and contractors to ensure smooth transactions
• Assist with invoicing, payments, and general office management
• Support management with reporting and administrative projects as required

Ideal Candidate

We’re looking for an experienced administrator who is organised, efficient, and comfortable working in a fast-paced estate agency environment.

Key Attributes

• Minimum 1–2 years’ experience in property administration or similar role
• Excellent communication and interpersonal skills
• High attention to detail and strong organisational ability
• Confident using CRM systems and Microsoft Office Suite
• Knowledge of property compliance (Right to Rent, AML, etc.) preferred
• Ability to multitask and prioritise effectively under pressure
• Professional, reliable, and team-oriented
• Positive attitude with a willingness to learn and take initiative

If you’re an experienced administrator looking to grow within a respected and expanding Canary Wharf agency, we’d love to hear from you. Apply today to become part of our success.