At a Glance
- Tasks: Provide clerical support and be the first point of contact for our Occupational Health Service.
- Company: Join Barnsley Hospital NHS Foundation Trust, a high-performing and supportive workplace.
- Benefits: Competitive trainee salary, apprenticeship opportunities, and a commitment to equality.
- Other info: Opportunity for career growth and training in a dynamic environment.
- Why this job: Gain valuable experience in a healthcare setting while making a difference in people's lives.
- Qualifications: GCSE level education or equivalent; NVQ3 in Business Administration preferred.
The predicted salary is between 38616 - 46141 £ per year.
This role is a fantastic opportunity for apprentices who are currently studying for NVQ Level 2/3; the salary would be the Agenda for Change Annex 21 trainee rate (75% max of band) until they have completed their apprenticeship. An exciting opportunity has arisen for a highly motivated individual to join our SEQOHS accredited service based between Barnsley Hospital NHS Foundation Trust and Rotherham Hospital, Woodside NHS Health and Wellbeing, Moorgate Road, Rotherham.
The Postholder will provide efficient clerical support to the Occupational Health Service and will be expected to carry out a full range of clerical duties.
Main duties of the job:- Be the first point of contact with the service by undertaking reception duties and dealing with enquiries either in person or by telephone.
- Direct enquiries according to urgency or arrange and re-schedule appointments with the appropriate practitioner.
- Maintain the appointments system electronically using OHS database (OPAS-G2).
- Provide advice according to Trust and service protocols.
- Liaise with the Appointing Officers in the Trusts recruitment processes.
- Prepare employees’ personal occupational health records on OPAS-G2 and input demographic details on the database.
- Input data relating to immunisations and laboratory results into OHS database.
- Produce certification of immunisation and health screening for employees past and present, via OHS database.
- Make appointments in accordance with immunisation policies.
- Input details of clients who are terminating employment into database.
- Maintain storage of Occupational Health records in accordance with legal requirements.
- Maintain confidentiality and discretion, showing sensitivity to the needs of others.
- Carry out other duties (as may be requested) from time to time, which are consistent with the grade.
- Supervise and train new employees on office and computer procedures.
About us: Barnsley Hospital NHS Foundation Trust is a high-performing Trust, currently rated Good by the Care Quality Commission (CQC) and achieving significant progress in the delivery of our strategic objectives, including our ambition to be the best Place to Work. We are committed to promoting equality of opportunity and fair treatment for all applicants.
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link on the right-hand side of the advert to check your eligibility. The cost of the DBS (criminal records check) for Band 6 and above roles will only be met by the successful candidate(s) through salary deduction. Please note we reserve the right to close positions early.
Person Specification:- Knowledge and Awareness: Knowledge of Microsoft Office, knowledge of legal requirements of record keeping in relation to Occupational Health Service, understanding of the functions of an Occupational Health Service, knowledge of Access and Excel, knowledge of relevant Trust Policies.
- Experience: Previous experience of working in an office environment, OCR Text/Word Processing, CLAIT, experience of working in an Occupational Health Environment.
- Qualifications: Educated to GCSE level or equivalent, NVQ3 Business Administration.
- Personal Attributes: Confidence in communicating at all levels of the organisation, shows respect and sensitivity to the needs of others.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
2759 - Receptionist Clerical Officer in Barnsley employer: Barnsley Hospital
Barnsley Hospital is an excellent employer, offering a supportive work environment where teamwork and high-quality patient care are at the forefront. With a strong focus on employee growth and development, staff are encouraged to enhance their skills while contributing to a Trust rated Good by the CQC. Working in the Acute Medical Unit provides unique opportunities to make a meaningful impact in patient care within a community-focused setting.
