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- Tasks: Coordinate Academy operations and manage venue bookings for events.
- Company: Join Walsall Football Club, a historic club with a passion for community and football.
- Benefits: Enjoy a vibrant work environment with opportunities for personal growth and community impact.
- Why this job: Be part of a dynamic team that values excellence, service, and ambition in sports.
- Qualifications: Previous admin experience, strong communication skills, and a commitment to safeguarding required.
- Other info: Must be willing to complete FA Safeguarding Children Certificate.
The predicted salary is between 30000 - 42000 £ per year.
Location: Walsall Football Club
Walsall Football Club are looking for an Academy Secretary and Venue Coordinator.
This is a unique dual-position offering variety and impact across two key areas of the Club:
Academy Secretary (Monday, Tuesday, Thursday)
You’ll be the backbone of our Academy operations, ensuring smooth coordination of fixtures, registrations, compliance, matchday logistics, and player administration. Your attention to detail and ability to manage multiple moving parts will help keep the Academy running efficiently and professionally.
Key Responsibilities:
- Coordinate fixtures and matchday logistics for youth teams
- Manage player and trialist registrations, contracts, and compliance
- Organise match officials, training kits, medical screenings, and audits
- Maintain databases, prepare paperwork, newsletters, and meeting minutes
- Support Academy colleagues with administrative needs and uphold safeguarding standards
In your role as Venue Coordinator, you’ll act as the face of our venue operations; handling event bookings, liaising with internal teams, managing client queries and supporting commercial events. Your excellent customer service skills will ensure a warm and professional welcome.
Key Responsibilities:
- Provide professional front-of-house service to visitors and clients
- Manage venue bookings and event logistics including catering and AV
- Liaise with internal departments to ensure smooth event delivery
- Handle booking systems, invoicing support, and reception duties
- Attend Commercial meetings and contribute to event planning
About The Candidate
- Previous experience in an administrative or coordination role
- Strong interpersonal and communication skills
- Highly organised, reliable, and proactive
- Excellent attention to detail
- Comfortable using booking systems and basic finance/invoicing platforms
- Committed to safeguarding, inclusion, and maintaining high professional standards
- Knowledge of EFL Youth Development rules and documentation
- Experience working in a football or wider sports environment
- Understanding of CRM systems
- Current FA Safeguarding Children Certificate (or willingness to complete)
About The Club
About Walsall Football Club:
Walsall Football Club, founded in 1888, is a place full of passion and pride, with a rich history having had exciting moments in both the lower divisions and the second tier of English football. Since moving to the Bescot Stadium in 1990, we\’ve celebrated promotions, including two stints in the second tier in 1961 and 2001, and a memorable League Two title win in 2007.
We’re committed to inspiring our community, offering a sense of belonging, pride, and aspiration. We are guided by our core values of Excellence, Service, Discipline, and Ambition, creating opportunities for people to connect, grow, and achieve both on and off the pitch – making WFC an exciting and welcoming place for volunteers to get involved and make a difference.
Safeguarding & Equality, Diversity and Inclusion
We are committed to providing a safe environment for all children and young people involved with the Club. The successful candidate will be expected to uphold our safeguarding policies at all times. We value and promote equality, diversity and inclusion, and expect all staff to behave in a respectful and inclusive manner that reflects the Club’s values. Please note that all employees are required to undergo appropriate DBS checks as part of the recruitment process.
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Academy Secretary and Venue Coordinator employer: Barnsley Football Club
Contact Detail:
Barnsley Football Club Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academy Secretary and Venue Coordinator
✨Tip Number 1
Familiarise yourself with the specific responsibilities of both the Academy Secretary and Venue Coordinator roles. Understanding the nuances of fixture coordination, player administration, and event logistics will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network within the football community, especially with those who have experience in youth development or venue management. Engaging with professionals in these areas can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will highlight your ability to handle the diverse responsibilities of this position.
✨Tip Number 4
Research Walsall Football Club's values and recent activities. Being able to discuss how your personal values align with theirs during the interview can set you apart as a candidate who is genuinely interested in contributing to their mission.
We think you need these skills to ace Academy Secretary and Venue Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or coordination roles. Emphasise skills like organisation, attention to detail, and customer service, which are crucial for the Academy Secretary and Venue Coordinator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for football and your understanding of the role. Mention specific experiences that demonstrate your ability to manage multiple tasks and your commitment to safeguarding and inclusion.
Highlight Relevant Skills: In your application, clearly outline your strong interpersonal and communication skills. Provide examples of how you've successfully managed logistics or coordinated events in previous roles, as this will resonate with the job requirements.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the role at Walsall Football Club.
How to prepare for a job interview at Barnsley Football Club
✨Showcase Your Organisational Skills
As an Academy Secretary and Venue Coordinator, your ability to manage multiple tasks is crucial. Prepare examples from your past experiences where you successfully coordinated events or managed logistics, highlighting your attention to detail and organisational prowess.
✨Demonstrate Strong Communication Abilities
This role requires excellent interpersonal skills. Be ready to discuss how you've effectively communicated with various stakeholders in previous positions, whether it was handling client queries or liaising with internal teams. Practice clear and confident communication during the interview.
✨Familiarise Yourself with Relevant Regulations
Understanding EFL Youth Development rules and safeguarding policies is essential. Brush up on these topics before your interview, and be prepared to discuss how you would ensure compliance and uphold safeguarding standards in your role.
✨Express Your Passion for Football
Walsall Football Club values a connection to the sport. Share your enthusiasm for football and any relevant experiences you have in the sports environment. This will help demonstrate your commitment to the club's mission and values.
