Personal Assistant

Overview

As Personal Assistant to the Chief Financial Officer (CFO), you\’ll play an important role in helping our CFO manage a busy and varied workload. You\’ll be at the heart of day-to-day operations, providing high-level administrative support and ensuring that communications, schedules and confidential matters are handled efficiently and with discretion. You\’ll take ownership of diary management, meeting coordination, and email communications, helping our CFO stay organised and well-prepared. From gathering and collating information to producing accurate reports and minutes, your attention to detail and ability to work independently will be key. In this role, you\’ll maintain systems for document storage and retrieval, manage a small expenditure budget, and ensure financial records are kept up to date. You\’ll also be a point of contact for staff, visitors and external partners, representing the CFO and other senior leaders with professionalism and confidence.

You\’ll be trusted to speak on behalf of the CFO when needed, respond to queries, and coordinate meetings and conferences. Your written communication skills will be put to good use in drafting correspondence, proofreading documents, and ensuring everything you produce is clear and accurate. This is a varied and rewarding role where your organisational skills, initiative and ability to manage competing priorities will make a real difference. You\’ll be part of a professional and supportive environment where your organisational skills, initiative and attention to detail will be genuinely valued.

Responsibilities

• Manage extensive diary for the CFO, ensuring meetings are well-organised and the CFO’s time is used effectively; coordinate agendas, prepare documentation, and take accurate minutes with follow-up on action points
• Provide high-level administrative support, manage communications, schedules and confidential matters with professionalism and discretion
• Coordinate inner-office and external communications, and act as a point of contact for staff, visitors and external partners, representing the CFO and other senior leaders
• Gather and collate financial information to meet deadlines and provide timely, accurate data to the CFO
• Maintain systems for document storage and retrieval and keep financial records up to date
• Manage a small expenditure budget
• Draft correspondence, proofread documents, and produce reports with a high level of accuracy
• Manage incoming and outgoing post, screen calls and emails, and coordinate internal and external meetings and conferences

Qualifications

• GCSE English and Maths (Grade C/Level 2 or above)
• NVQ Level 2 or equivalent
• Office experience in fast-paced environments
• Skilled in meeting coordination, minute-taking, and action tracking
• Proven ability to handle routine and unexpected tasks professionally
• Strong diary management experience
• Effective task coordination under tight deadlines without compromising quality

Benefits

• Substantial annual leave entitlement (up to 47 days per year including bank and public holidays)
• Holiday purchase scheme to buy additional annual leave days
• Local Government Pension Scheme with a generous 19.2% employer contribution
• Investment in CPD opportunities, regular staff development training and paid volunteering days
• Career advancement opportunities with tailored support for staff to progress
• Free Barnsley College courses to support professional and personal development (subject to approval)
• 24/7 access to same-day GP appointments
• Exclusive discounts and cashback for retail, dining and leisure as part of YouatWork
• Access to health cash plans via Westfield Health Scheme or Health Shield
• Discounted college gym membership with onsite facilities
• Support for mental health with access to free counselling and Foundations App
• Discounts for greener travel including Northern Rail, Trainline and Cycle to Work
• Free Microsoft Office 365 for personal use on up to five machines
• Discounted hair and beauty therapies at onsite salon
• On-site subsidised Starbucks and food outlets
• Free daily breakfast for all staff
• The Barnsley College Advantage – opportunities and support for staff to transform lives