Executive Assistant

Executive Assistant

Department: Business Support

Employment Type: Full Time

Location: Leytonstone

Description

At Barnes Roffe, you’ll be more than just an Executive Assistant. You’ll be a trusted partner to senior leaders, and a key part of how our business operates day‑to‑day.

Working closely with Partners, you’ll gain real insight into decision‑making at a senior level, with the opportunity to make a tangible impact across client service, operations, and team coordination. Your role will be varied, fast‑paced, and genuinely valued.

We pride ourselves on being a supportive and collaborative firm where people look out for each other. You’ll be joining a team that works hard but also recognises the importance of building strong relationships and maintaining a positive working environment.

Key Responsibilities

• Provide full administrative support in any capacity to our two Tax Partners. This includes (list is not exhaustive): diary management, arranging meetings, travel bookings, monitoring email, conference registration, and other support as required.
• Monitor and manage shared inboxes (e.g. e‑filing, Companies House, Adobe tax inboxes).
• Assist with financial admin (producing WIP and debtor reports, assisting with billing processes and tracking outstanding work).
• Manage arrangements for the Partner in relation to confidential matters, such as appraisals and management meetings.
• Manage subscriptions, renewals, and supplier relationships.
• Providing the client with polite, friendly, and professional contact through all forms of communication.
• Prepare and send letters of engagement and disengagement via Adobe Sign.
• Run scheduled mail merge campaigns (e.g. January/July payments, April/September/November reminders).
• Assist with client communications and document distribution.

Skills, Knowledge & Expertise

• Previous experience as an Executive Assistant, PA, or in a similar administrative role (professional services experience desirable).
• Strong organisational skills and ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Confident communicator with strong interpersonal skills.
• Experience with accounting/tax systems (e.g. CCH, Sage, Digita) is advantageous.
• Proficiency in Microsoft Office and document management tools.
• Ability to handle confidential information with discretion.
• Proactive and solutions‑focused approach.

Job Benefits

• Enhanced maternity and paternity leave
• Health Cash Plan
• Life Assurance Cover
• Cycle to Work scheme