At a Glance
- Tasks: Support families by coordinating and administering services at our Children & Family Centres.
- Company: Join a friendly team dedicated to improving life chances for families in Warwickshire.
- Benefits: Flexible hours, valuable experience, and the chance to make a real difference.
- Other info: Opportunity to work across multiple centres and gain diverse experience.
- Why this job: Be the first point of contact and help create a welcoming environment for families.
- Qualifications: Proficient in Microsoft Office, strong communication skills, and a knack for organisation.
The predicted salary is between 12 - 15 € per hour.
Stratford District Children & Family Centre's are a friendly welcoming service who work together with our partner agencies to support families and young people to achieve the best possible outcomes and improve their life chances. The service is tailored to local need with specific provision based on in-depth understanding of the local communities it serves.
The Children and Family Centre service includes the following core elements:
- Coordination and administration of the designated Children & Family Centres
- Associated outreach provision and volunteer co‑ordination
- Provision of a range of stay, play and learn opportunities
- Service, locality and community development
We are seeking to recruit an enthusiastic As and When Administrator who will support our team at our Children and Family Centres based in Stratford District. This post is to cover when needed across all our three Children and Family Centres: Alcester, Stratford Upon Avon and Lighthorne Heath, please note these are based in WARWICKSHIRE.
Objectives of Service
To join the admin team across the Stratford District Group of Children and Family Centres in delivering an efficient and effective service. We are looking to appoint an experienced administrator who will be able to hit the ground running and available to cover annual leave for the existing admin teams. The administrator is the touchstone of the service and the first point of contact in the Children and Family Centre. You need to be confident with good communication skills. You will be exceptionally organised, ensuring that reporting systems are in place, data is collected and input correctly.
The Children and Family Centre staff team includes a Children's Services Manager, Administrators, Early Years' Practitioners, Volunteer Co‑ordinator and our team of volunteers. We work in partnership with a range of other services to support families including but not exclusive to Family Support Workers, Health Visitors, Midwives, Family Information Service, Parenting Project and Speech and Language therapists, who all bring a rich mix of experience and skills to the work of each centre.
Job Specific Requirements
It is especially important that the successful candidate is able to demonstrate experience of and/or an understanding of the following:
- Highly proficient in all Microsoft packages
- Being able to confidently input information on a database - training will be provided
- Use of Outlook to diary meetings, room bookings with various partner agencies and schedule tasks, accuracy is essential
- Dealing with information which is highly confidential, knowledge of GDPR
- Helping to maintain mailing lists and databases
- Meeting deadlines
- Confidence in communicating effectively with both internal and external audiences and our local community
- Confidence in handling small amounts of money, using petty cash systems
- Confident to open and close the premises, this includes as a lone worker
- There are some physical aspects to the role, for example unpacking and storing items delivered, transportation of items across centres
When completing your application please refer to your skills, knowledge and experience in relation to the Person Specification and Job Description: this should be done with an understanding of the context of the service described. The post we are seeking to fill is for an As and When Administrator working when required. Our centres are open Monday‑Friday 9.00‑5.00; we will therefore require this postholder to be able to work these hours. Please note, we are open all year round.
If you have any questions about the role please contact: Nichola Gillmore 07594510674 (Tuesday, Wednesday and Thursday) or nichola.gillmore@barnardos.org.uk
Please note due to the high volume of applications for some posts, this advert might close before the displayed closing date. We recommend that you apply for this role as soon as possible.
As & When Receptionist / Administration Assistant in Alcester employer: BARNARDOS
Stratford District Children & Family Centres offer a supportive and collaborative work environment, where employees are valued for their contributions to improving the lives of families and young people in Warwickshire. With a focus on professional development and community engagement, staff enjoy opportunities for growth while working alongside a dedicated team of professionals and volunteers. The centres foster a culture of inclusivity and teamwork, making it an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land As & When Receptionist / Administration Assistant in Alcester
✨Tip Number 1
Get to know the centres! Familiarise yourself with the Stratford District Children & Family Centres and their services. This will help you tailor your conversations during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn or other platforms. They can provide insider tips about the application process and what it’s really like to work there.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administration and communication skills. Role-play with a friend or family member to boost your confidence before the big day.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, you’ll find all the latest updates and opportunities right there, so don’t miss out!
We think you need these skills to ace As & When Receptionist / Administration Assistant in Alcester
Some tips for your application 🫡
Show Off Your Skills:Make sure to highlight your experience with Microsoft packages and database management. We want to see how you can hit the ground running, so don’t hold back on showcasing your organisational skills!
Tailor Your Application:Read through the job description carefully and relate your skills and experiences directly to what we’re looking for. This shows us that you understand the role and how you fit into our friendly team.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate well-structured applications that make it easy for us to see your qualifications and enthusiasm for the role.
Apply Early!:Don’t wait until the last minute to submit your application. We might close the advert early due to high volumes of applications, so get your application in through our website as soon as you can!
How to prepare for a job interview at BARNARDOS
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description and the specific requirements for the As & When Receptionist / Administration Assistant role. Familiarise yourself with the core elements of the service and think about how your skills align with their needs.
✨Showcase Your Communication Skills
Since this role involves being the first point of contact, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated with both internal teams and external partners in previous roles.
✨Demonstrate Organisational Skills
Be ready to discuss your experience with managing multiple tasks and deadlines. Bring examples of how you've maintained reporting systems or managed databases in past positions, as this will show you can hit the ground running.
✨Understand Confidentiality and GDPR
Given the sensitive nature of the information you'll be handling, brush up on your knowledge of GDPR and confidentiality practices. Be prepared to discuss how you've dealt with confidential information in the past and why it's important in this role.
