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- Tasks: Support the finance team with daily operations and manage financial records.
- Company: Join a supportive and collaborative environment in Totton.
- Benefits: Enjoy onsite parking, birthday off, and up to 25 days holiday.
- Other info: Great opportunity for career development in a dynamic office setting.
- Why this job: Perfect for those who love organisation and want to grow in finance.
- Qualifications: GCSEs in Maths and English, basic IT skills, and attention to detail.
The predicted salary is between 25000 - 32000 £ per year.
We are currently seeking an Office Administrator on behalf of our client based in Totton. This is an excellent opportunity for an Office Administrator with a strong background in finance and accounting to join a supportive and collaborative environment.
The role involves providing day-to-day support to the finance team, managing sales and purchase ledgers, maintaining accurate financial records, and ensuring internal databases are consistently updated. The successful candidate will bring a high level of accuracy, organisation, and the ability to work independently while contributing effectively to the wider team.
Duties and Responsibilities:
- Carry out general office duties, including filing, scanning, and supporting reception to ensure smooth daily operations
- Complying with company policies and procedures
- Reconcile sales invoices with dispatch notes and chase proof of delivery where required
- Raise and process tenant invoices accurately and on time
- Recording and maintaining the holiday database
- Reconciliation of purchase invoice with internal purchase orders
About you:
- Basic IT skills including Microsoft Excel
- GCSEs (or equivalent) including Maths and English at Grade AC / 94 is essential
- Good attention to detail
- Previous payroll and administration experience
- Highly organised and reliable
- Previous experience with financial processes
Office Administrator in Southampton employer: Barna Shields Recruitment
Contact Detail:
Barna Shields Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in being part of their team. Tailor your answers to reflect how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your experience and skills. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Office Administrator in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your finance and accounting experience, and don’t forget to showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your previous experience that align with the job description. We love a good story!
Show Off Your Attention to Detail: Since accuracy is key in this role, make sure your application is free from typos and errors. Double-check everything before hitting send. We appreciate candidates who take pride in their work!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Barna Shields Recruitment
✨Know Your Numbers
Since the role involves finance and accounting, brush up on your knowledge of basic financial concepts. Be prepared to discuss your experience with sales and purchase ledgers, as well as any relevant software you've used. This will show that you’re not just a fit for the role but also genuinely interested in the financial aspects.
✨Showcase Your Organisation Skills
As an Office Administrator, being organised is key. Bring examples of how you've managed multiple tasks or projects in the past. You could even mention specific tools or methods you use to stay organised, like spreadsheets or task management apps. This will demonstrate your ability to handle the day-to-day operations smoothly.
✨Prepare for Common Questions
Think about questions related to office duties, compliance with policies, and teamwork. Prepare answers that highlight your attention to detail and reliability. Practising these responses can help you feel more confident during the interview and show that you understand the responsibilities of the role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the company culture, or how success is measured in this role. This shows that you’re engaged and serious about finding a good fit for both you and the company.