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- Tasks: Assist in the day-to-day operations of fleet hire and ensure contract compliance.
- Company: Public Sector Client in Durham with a focus on environmental services.
- Benefits: Flexible hours, competitive pay at £12.45 per hour, and supportive work environment.
- Why this job: Join a dynamic team and gain valuable experience in fleet management.
- Qualifications: Strong organisational skills and attention to detail required.
- Other info: Opportunity for career growth and involvement in continuous improvement initiatives.
Our Public Sector Client based in Durham requires a
Scroll down the page to see all associated job requirements, and any responsibilities successful candidates can expect.
Fleet Hire Assistant
to join their busy Environmental department. The role is due to run through to December 2025.Reporting to the Contracts Supervisor, the post is eligible for flexitime and is based in the DH7 area.
The hourly rate is £12.45 dependent upon experience.
Duties of the role will include:
Assisting the Fleet Hire Desk and Contract Supervisor and the Fleet Business Manager in the day to day hiring operation. Ensuring that the hire contracts managed by Fleet Services are provided to the requirements of the customer and contract compliance is maintained.
The successful candidate will also need to:
Co-ordinate and process on & off hire requests, including verifying
rates, allocation to authorised suppliers and provide the service in accordance with DCC policies / procedures.
Accurately / efficiently record vehicle, plant and equipment hire data on to the Fleet Management System and record as required within a timely manner.
Record vehicles on DCC insurers Motor Insurance database, ensuring vehicles are recorded on / off the insurance in accordance with DCC policy and the 4th European Motor Insurance Directive.
Raise purchase orders / works instructions, accurately record as required on the Fleet Management System in accordance with DCC policies / procedures.
Consult with customers to ensure vehicles / plant / equipment are provided to operational requirements and contractual compliance.
Consult with suppliers to ensure vehicles / plant / equipment are provided to contract specification / compliance and meet the requirements of the customer.
Provide supporting information to Fleet Hire Desk and Contract Supervisor and the Fleet Business Manager in relation to any none compliance supplier issues. Record on Fleet Management System in accordance with DCC policy / procedures.
Provide supporting information to Fleet Hire Desk and Contract Supervisor and the Fleet Business Manager in relation to damage investigations, accidents / incidents and supplier damage claims. Record on Fleet Management System in accordance with DCC policy / procedures.
When required provide support with the preparation and evaluation of the hire contracts managed by Fleet Services.
Carry out vehicle / plant / equipment inspections in accordance with DCC Policy and Procedures.
To provide cover in the absence of the Fleet Hire Desk and Contract Supervisor, ensuring the hire desk service is efficiently facilitated, contractual compliance is maintained, daily off hire / exceeded hire reports are checked and addressed in accordance with DCC policy / procedures.
To provide administrative assistance and general office duties, associated with the Hire Desk provision, with a view to maintain a cost effective and efficient service.
To ensure full compliance with ISO Quality System requirements and a high standard of customer care. All employees are expected to actively promote continuous improvement in service quality and to be fully involved in the implementation of quality systems and techniques.
To carry out such other duties which may be allocated from time to time and which are commensurate with the grading of the post.
Please apply with your CV in the first instance to
Barker Ross Group values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
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Fleet Hire Administrator employer: Barker Ross Group
Contact Detail:
Barker Ross Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Hire Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and think of examples from your past experiences that showcase your skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over others. Plus, it’s super easy!
We think you need these skills to ace Fleet Hire Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Fleet Hire Administrator role. Highlight relevant experience and skills that match the job description, like your ability to manage hire contracts and coordinate requests.
Showcase Your Attention to Detail: Since this role involves recording data accurately and ensuring compliance, emphasise your attention to detail in your application. Mention any previous roles where you had to maintain high standards of accuracy.
Use Clear Language: Keep your application clear and concise. Use straightforward language to describe your experiences and how they relate to the responsibilities listed in the job description. We want to see your personality shine through!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved.
How to prepare for a job interview at Barker Ross Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Fleet Hire Administrator. Familiarise yourself with the key tasks like processing hire requests and maintaining compliance with DCC policies. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare Real-Life Examples
Think of specific situations from your past work experience where you've successfully managed similar tasks, such as coordinating hire requests or dealing with customer queries. Use the STAR method (Situation, Task, Action, Result) to structure your answers, making it easier for the interviewer to see how you can add value.
✨Show Your Attention to Detail
As a Fleet Hire Administrator, accuracy is key. Be prepared to discuss how you ensure precision in your work, whether it's recording data on the Fleet Management System or raising purchase orders. Highlight any tools or methods you use to maintain high standards in your administrative tasks.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face in the Environmental department, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
