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For Companies At a Glance
- Tasks: Coordinate live events, manage budgets, and ensure excellent customer service.
- Company: Join Barker Brooks, a fast-growing media and events company with global operations.
- Benefits: Enjoy hybrid working, 25 days holiday, and a profit-related annual bonus.
- Why this job: Be part of exciting B2B events and work in a dynamic, entrepreneurial environment.
- Qualifications: 2-3 years of event experience and a degree in Event Management or related field preferred.
- Other info: Flexibility to work evenings and travel occasionally is required.
The predicted salary is between 20000 - 28000 £ per year.
Role Description
An opportunity to join an exciting and fast growing media & events company in Leeds boasting some of the best B2B events in the country with operations in the US and Singapore too.
This is a full-time hybrid role for an Event Coordinator located in Leeds with flexibility for some remote work. The Event Coordinator will be responsible for coordinating all aspects of live events, managing budgets and timelines, liaising with vendors, and ensuring excellent customer service.
- To work closely with Event manager, sales and editorial teams to develop plans for events and to manage event planning group meeting.
- To identify and book locations for the events, liaise with location management for booking, catering and logistical arrangements including vendor management.
- Liaise between sales, editorial and design teams for the timely production and circulation of marketing material and other information relating to event publicity, such as other organisations’ websites, appropriate mailing lists and other media.
- Compile and send out speaker and delegate information including liaison with AV, hosts, entertainment and toast master/ voice of god.
- Assemble and arrange delivery of delegate packs, name badges and exhibition stand and material as appropriate for conferences.
- Manage the booking with couriers and timely delivery and return of exhibition stands, computer equipment and documents as required by the Sponsors.
- Manage the event on the day/ night, instructing external contractors and internal staff for set-up.
- Manage entry process for our awards ceremonies and hold the judging meetings
- Organise post event meetings- measuring event impact and ROI, feeding information back into the planning cycle for future events.
Responsibilities and Qualifications;
- Event Planning and Event Management skills
- Excellent communication and customer service skills
- Good time management skills and able to handle multiple events simultaneously
- Proven experience in a similar role
- Strong organisational, project management skills and ability to take ownership of your projects
- Ability to work independently and as part of a team
- Flexibility to work on evenings as needed
- Bachelor's degree in Event Management, Business Administration or a related field is a plus
Desired skills and Experience
Excellent attention to detail, organisational and time management skills required. Minimum 2-3 years events experience. Flexibility to travel on occasion. Motivated to grow events commercials.
Salary & Benefits
£25'000 – £27’000pa DOE
Company Pension Scheme
Profit related Annual Bonus
25 Days Holiday per Year plus bank holiday
Hybrid Working (3 days office)
Bike to Work Scheme
Onsite parking
Event Examples:
About Barker Brooks:
Barker Brooks is a digital media and events company with a portfolio of respected brands in the professional, education, and financial service markets.
In whatever we do, we live by our company values:
- Truth and honesty
- Promoting excellence
- Continuous improvement
- Entrepreneurial spirit
- Pragmatism
Founded in Yorkshire, we run events globally with operations in New York, Singapore, Manchester, London and, of course, Leeds.
Event Coordinator employer: Barker Brooks
Contact Detail:
Barker Brooks Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator
✨Tip Number 1
Familiarize yourself with the event landscape in Leeds and beyond. Research local venues, vendors, and event trends to demonstrate your knowledge during interviews. This will show that you're proactive and passionate about the role.
✨Tip Number 2
Network with professionals in the events industry. Attend local networking events or join online groups related to event management. Building connections can lead to valuable insights and potential referrals for the position.
✨Tip Number 3
Prepare to discuss specific examples of past events you've coordinated. Highlight your organizational skills, budget management, and how you handled challenges. This will help you stand out as a candidate who can take ownership of projects.
✨Tip Number 4
Show your enthusiasm for continuous improvement by sharing ideas on how you would enhance their current events. This demonstrates your entrepreneurial spirit and aligns with Barker Brooks' values, making you a more attractive candidate.
We think you need these skills to ace Event Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event planning and management. Emphasize skills like communication, organization, and project management that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for events and your understanding of the company's values. Mention specific experiences that demonstrate your ability to manage multiple events and work collaboratively with teams.
Showcase Relevant Experience: In your application, provide examples of past events you have coordinated. Detail your role, the challenges faced, and how you ensured successful outcomes, especially in terms of customer service and vendor management.
Highlight Flexibility and Teamwork: Since the role requires flexibility and teamwork, mention instances where you successfully adapted to changing circumstances or collaborated with different teams to achieve event goals.
How to prepare for a job interview at Barker Brooks
✨Showcase Your Event Management Skills
Be prepared to discuss your previous experience in event planning and management. Highlight specific events you've coordinated, the challenges you faced, and how you overcame them. This will demonstrate your ability to handle multiple events simultaneously.
✨Communicate Effectively
Since excellent communication is key for this role, practice articulating your thoughts clearly. Be ready to explain how you liaise with different teams and vendors, ensuring everyone is on the same page during the event planning process.
✨Demonstrate Attention to Detail
Prepare examples that showcase your attention to detail. Discuss how you manage logistics, from booking venues to assembling delegate packs, and how this meticulousness contributes to the success of an event.
✨Emphasize Flexibility and Teamwork
Highlight your ability to work both independently and as part of a team. Share experiences where you adapted to changing circumstances or worked late hours to ensure an event's success, aligning with the company's values of flexibility and teamwork.
