At a Glance
- Tasks: Support senior executives with calendar management, travel arrangements, and event planning.
- Company: Join a dynamic team in a supportive and inclusive environment.
- Benefits: Enjoy 5 weeks of annual leave, flexible working, and a wellbeing fund.
- Other info: Great career growth opportunities in a diverse workplace.
- Why this job: Be part of a passionate team making a real impact while having fun.
- Qualifications: Experience in supporting executives and strong communication skills required.
The predicted salary is between 30000 - 40000 € per year.
The Business Services team play a crucial role in supporting our Partnership and their wider teams. Our EAs are a passionate, dedicated team that thrive on making the impossible. They are highly organised, multi-taskers, who bring inclusivity and fun to the workplace all whilst maintaining a can-do attitude. This is a great opportunity for you to join a fantastic team bringing your professionalism and ideas enabling us to continue providing exceptional assistance to the Partner team.
What you will be doing:
- Extensive calendar management support and logistics for up to 5 Partners
- Providing support with all travel arrangements
- Liaising with our clients to arrange meetings
- Arranging meeting rooms for internal and external meetings, organising catering, hospitality and restaurant booking
- Supporting the Partners with running and managing their business unit
- Event Management for away days, offsites, workshops and various team building events
- Time and expense process management
- Printing and binding of documents for client meetings
- Executing ad-hoc tasks to support Partners when required, including minute taking and editing PowerPoint documents.
Your skills and experience:
- Experience in supporting multiple senior level executives with full calendar and travel management
- Proficient knowledge of MS Outlook, Word, PowerPoint, Excel
- Excellent communication skills (written and verbal)
- Presentable and personable with a proficient attention to detail
- Enthusiastic, friendly and helpful, a team player and is solution focused
Benefits:
- Generous Annual Leave Policy: We recognise everyone needs a well‑deserved break. We provide our employees with 5 weeks of annual leave, fully available at the start of each year. In addition to this, we have introduced our 5‑Year Recharge benefit which allows all employees an additional 2 weeks of paid leave after 5 years continuous service.
- Flexible Working: We know that the ‘ideal’ work‑life balance will vary from person to person and change at different stages of our working lives. To accommodate this, we have implemented a hybrid working policy and introduced more flexibility around taking unpaid leave.
- Corporate Responsibility Days: Our world is important to us, so all our employees get 3 every year to help social and environmental causes and increase our impact on the communities that mean the most to us.
- Wellbeing Fund: We want to encourage all employees to take charge and prioritise their own wellbeing. We’ve introduced our annual People Fund to support this by offering every individual a fund to support and manage their wellbeing through an activity of their choice.
- Profit Share Scheme: All employees participate in the Baringa Group Profit Share Scheme so everyone has a stake in the company’s success.
Diversity and Inclusion:
We are proud to be an Equal Opportunity Employer. We believe that creating an environment where everyone feels a sense of belonging is central to our culture and that diversity is paramount to driving creativity, innovation, and value for our clients and for our people. We are a “Great Place to Work” – with our commitment to women and well‑being in the workplace for all.
Executive Assistant - 12 month FTC in London employer: Baringa Partners LLP
Join a vibrant and inclusive team as an Executive Assistant, where your organisational skills will shine in a supportive environment that values creativity and collaboration. With generous annual leave, flexible working arrangements, and a strong commitment to employee wellbeing, this role offers not just a job, but a meaningful career path within a company that prioritises diversity and community impact.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - 12 month FTC in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how your skills as a multi-tasker and team player can contribute to their success. Show them you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to be articulate and personable. Try mock interviews with friends or family to get comfortable talking about your experience and how it aligns with the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive and engaged with our brand.
We think you need these skills to ace Executive Assistant - 12 month FTC in London
Some tips for your application 🫡
Show Off Your Organisational Skills:As an Executive Assistant, being organised is key! Make sure your application highlights your experience in managing calendars and travel arrangements. We want to see how you can juggle multiple tasks like a pro!
Tailor Your Application:Don’t just send a generic CV and cover letter. Take the time to tailor your application to our job description. Mention specific skills and experiences that align with what we’re looking for, especially around communication and attention to detail.
Be Personable and Professional:We love a friendly vibe! When writing your application, let your personality shine through while maintaining professionalism. Show us that you’re not just a great EA but also someone who brings fun and inclusivity to the team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our fantastic team!
How to prepare for a job interview at Baringa Partners LLP
✨Master the Calendar Game
Since the role involves extensive calendar management, make sure to brush up on your scheduling skills. Familiarise yourself with MS Outlook and think of examples where you've successfully managed multiple schedules or resolved conflicts. This will show your potential employer that you can handle the demands of supporting multiple Partners.
✨Show Off Your Communication Skills
Excellent communication is key for this position. Prepare to discuss how you've effectively liaised with clients or team members in the past. Bring examples of how your communication style has helped facilitate meetings or resolve issues, as this will demonstrate your ability to be personable and professional.
✨Be Ready for Event Management Questions
Event management is a big part of the job, so think about any relevant experiences you have. Whether it's organising team-building events or managing logistics for meetings, be prepared to share specific examples. Highlight your attention to detail and how you ensured everything ran smoothly.
✨Emphasise Your Team Spirit
This role requires a friendly, solution-focused team player. Be ready to discuss how you've contributed to a positive team environment in previous roles. Share stories that showcase your enthusiasm and ability to collaborate effectively, as this aligns perfectly with the company’s values of inclusivity and fun.
