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- Tasks: Support the Regional Director and management team with admin tasks, reports, and meeting coordination.
- Company: Join Barhale, a leading civil engineering firm with over 40 years of experience and family values.
- Benefits: Enjoy competitive salary, flexible benefits, 25 days leave, and a supportive work environment.
- Why this job: Be part of impactful projects while developing your skills in a people-centric culture.
- Qualifications: Administration experience and proficiency in Microsoft Office; A-Level/BTEC business qualification preferred.
- Other info: Gold Investors in People company, offering strong career progression and a commitment to employee well-being.
The predicted salary is between 30000 - 42000 £ per year.
About Barhale
Barhale is a business founded on family values, having been established by our Chairman, Dennis Curran in 1980. We are one of the largest privately owned civil engineering and infrastructure specialists in the UK, with over 40 years of experience in providing design, civil engineering and maintenance services working across multiple sectors including:
- Water
- Transport
- Built environment
- Energy
We operate as a tier one partner for blue chip, regulated and private clients, working as part of large frameworks, joint ventures and alliances, as well as on individual standalone projects, developing long-term relationships based on delivering to the Barhale values, which have been integral to our business since their inception in 1985. Our direct delivery model is at the core of everything we do, as we believe that people are our greatest asset. Therefore, we robustly source, train and retain all our own frontline delivery teams as well as management and support services. We employ over 1,200 employees nationwide. We possess a range of specialist skills to support our civil engineering and infrastructure activities, including:
- Tunnelling
- MEICA
- Temporary and permanent design
- Steel-fabrication
- Signs (design and fabrication)
- Health & safety equipment and products, including PPE
Why join Barhale?
As Gold Investors in People, we are committed to a high standard of people practices, creating an inclusive environment and ensuring cultural alignment to our business strategy, ethos and philosophies. Job security, long-term secured work through various frameworks and large infrastructure schemes. A broad range of civil engineering and mechanical and electrical schemes across some of the UK’s largest infrastructure projects and clients. Strong career progression as demonstrated by our track record in promoting from within, as we believe this is a key driver to our success. Skills Development and Training.
The Role
This Regional Office Administrator will provide a full, comprehensive support service to both the Regional Director, the Senior Management team and the region. Supporting team members, ensuring diary management, travel, and accommodation are booked, and the production of documents as and when required is completed, office supplies are ordered and tracking the budget.
Key Responsibilities
- Provide weekly and monthly reports collating data from regional sites.
- Assist in the update and production of monthly reports, KPI information, presentations, briefing papers and any other documentation as requested by the Regional Director and senior team.
- Build and manage internal and external customer relationships, acting as a first point of contact for queries and redirecting to the most appropriate person.
- Coordinate and organise external and internal meetings, ensuring that the regional team have relevant documentation prepared for meetings.
- Manage and update the regional SharePoint information pages relating to the various workstreams.
- Establish and maintain office procedures and systems, i.e. filing systems.
- Administer leave requests, ensuring that the regional team are aware of all holiday leave.
- Perform daily administrative tasks as requested by the regional team.
- Administration of budgets, including regional office IT & stationary, ensuring these are managed cost-effectively.
- Ensure the office is tidy/clean.
- Be the key contact for the car parking, travel and accommodation booking system and manage and communicate any changes to the relevant persons.
- Manage the legal contract administration and archiving system, ensuring the files are stored in line with the Company procedures.
- Be the key contact for facilities management for the office with guidance and support from the HSEQ team.
- Attend meetings when required, taking accurate notes, ensuring they are distributed promptly, and monitoring the progress of action points from the meetings.
- Coordinate travel arrangements and book accommodation and car parking.
- Manage incoming and outgoing posts.
- Ensure the diary of the Director is managed effectively, and arrange events as required.
- Book meeting rooms, issue meeting papers, and ensure the equipment required is available.
- Take telephone calls and ensure relevant messages are communicated.
Key Measures and Targets
- Ensure the Senior Team is aware of key Regional KPIS and performance against them.
- Consistent and timely reports compiled for the region.
- All expenditure is controlled and remains within the allocated budget.
- Compliance with the Facilities Management pack and associated regulations.
- All travel and accommodation bookings are made to suit diary requirements.
- The Director's diary is always to be kept up to date.
Key Relationships
- Directors
- Senior Regional Management team
- Internal Head Office
- Accounts and Reception team
Essential
- Administration experience.
- Proficient in the use of the Microsoft Office suite of packages.
- Ability to communicate at all levels.
- High regard for confidentiality.
- Ability to work with minimal supervision.
- Willingness and enthusiasm to take on new challenges and develop the role.
- Organised with the ability to prioritise and take ownership of workloads.
Desirable:
- A-Level/BTEC business qualification, or equivalent.
- Experience working within the built environment industry.
Caring and investing in you
Our values have been embedded at Barhale for over 40 years, and they are our guiding principles regarding how we care and invest in people. Our values are our commitment to being a people-centric company. As a Gold Investors in People company and a Sunday Times 100 Best Company to Work For, we are committed to investing in people. We are passionate about creating a working environment where people are supported throughout their careers, where people can enjoy security and be part of a company that cares about them. From the moment you join us, your well-being and career aspirations will be supported by:
- Competitive salary
- Company Pension
- Life Assurance
- Private Medical
- Profit share scheme
- 25 days of annual leave in addition to 8 public bank holidays and loyalty days
- 8 hours leave of absence for volunteering
- Employee Assistance Programme to support your mental, physiological and financial wellbeing
- Flexible benefits via salary sacrifice (after successful probation)
- Company car/green car scheme/car allowance/Van (dependent on position)
- Leadership & management training and coaching
- Line management engagement and appraisal to support your career progression
- Development supported by internal and externally delivered training
- Annual salary review
- Continuous service awards
Regional Administrator - King\\\\\\\'S Lynn, Norfolk, PE30 5GN employer: Barhale
Contact Detail:
Barhale Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Regional Administrator - King\\\\\\\'S Lynn, Norfolk, PE30 5GN
✨Tip Number 1
Familiarise yourself with Barhale's core values and mission. Understanding their commitment to being a people-centric company will help you align your approach during interviews and discussions, showcasing how you can contribute to their culture.
✨Tip Number 2
Network with current or former employees of Barhale on platforms like LinkedIn. Engaging in conversations about their experiences can provide valuable insights into the company culture and expectations, which you can leverage in your application process.
✨Tip Number 3
Prepare specific examples from your past experience that demonstrate your organisational skills and ability to manage multiple tasks. Barhale values efficiency and effective communication, so having concrete instances ready will make you stand out.
✨Tip Number 4
Research the civil engineering and infrastructure sectors, particularly focusing on Barhale's projects. Being knowledgeable about their work will not only impress during interviews but also help you articulate how your skills can directly benefit their operations.
We think you need these skills to ace Regional Administrator - King\\\\\\\'S Lynn, Norfolk, PE30 5GN
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the responsibilities of the Regional Administrator role. Emphasise your proficiency in Microsoft Office and any experience in managing budgets or reports.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific aspects of Barhale's values and how they resonate with you, as well as your ability to support the Regional Director and senior management team effectively.
Highlight Relevant Experience: In your application, focus on any previous roles where you managed diaries, coordinated meetings, or handled administrative tasks. Use specific examples to demonstrate your organisational skills and ability to work independently.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative position.
How to prepare for a job interview at Barhale
✨Research Barhale's Values
Before your interview, take some time to understand Barhale's core values and how they shape the company culture. Be prepared to discuss how your own values align with theirs, as this will demonstrate your commitment to being a good fit for the team.
✨Showcase Your Administration Skills
As a Regional Administrator, you'll need strong organisational skills. Prepare examples from your past experience where you've successfully managed diaries, coordinated meetings, or handled budgets. This will help illustrate your capability in handling the responsibilities of the role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle challenges. Think of specific situations where you've had to prioritise tasks or manage conflicting demands, and be ready to explain your thought process and outcomes.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask the interviewers. Inquire about the team dynamics, opportunities for professional development, or how success is measured in the role. This shows your genuine interest in the position and the company.
