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- Tasks: Support supply chain activities with data management and supplier coordination.
- Company: Join Barhale, a leading civil engineering firm with over 40 years of experience.
- Benefits: Enjoy competitive salary, generous leave, and comprehensive health benefits.
- Why this job: Make an impact in a dynamic environment while developing your career.
- Qualifications: Experience in administrative roles and strong organisational skills required.
- Other info: Be part of a people-centric company that values your growth and wellbeing.
The predicted salary is between 30000 - 42000 ÂŁ per year.
About Barhale
Barhale is a business founded on family values, having been established by our Chairman, Dennis Curran, in 1980. We are one of the largest privately owned civil engineering and infrastructure specialists in the UK, with over 40 years of experience in providing design, civil engineering and maintenance services working across multiple sectors, including:
- Water
- Transport
- Built environment
- Energy
We operate as a tier one partner for blue chip, regulated and private clients, working as part of large frameworks, joint ventures and alliances, as well as on individual standalone projects, developing long‑term relationships based on delivering to the Barhale values which have been integral to our business since their inception in 1985. Our direct delivery model is at the core of everything we do, as we believe that people are our greatest asset. Therefore, we robustly source, train and retain all our own frontline delivery teams as well as management and support services. We employ over 1,200 employees nationwide.
Specialist Skills
- Tunnelling
- MEICA
- Temporary and permanent design
- Steel‑fabrication
- Signs (design and fabrication)
- Health & safety equipment and products, including PPE
Why join Barhale?
- As Gold Investors in People, we are committed to a high standard of people practices, creating an inclusive environment and ensuring cultural alignment to business strategy, ethos and philosophies.
- Job security, long‑term secured work through various frameworks and large infrastructure schemes.
- A broad range of civil engineering, mechanical and electrical schemes across some of the UK’s largest infrastructure projects and clients.
- Strong career progression as demonstrated by our track record in promoting from within, as we believe this is a key driver of our success.
The Role
The Supply Chain Administrator will provide essential administrative, data, and coordination support across Barhale’s supply chain activities. This role is central to maintaining accurate supplier records, managing documentation, supporting the administration of supplier frameworks and agreements, and ensuring the Supply Chain Database (SCD) remains up to date and reliable. They will report to the Supply Chain Compliance Officer, while also working closely with the Supply Chain Manager and Procurement team. They will help ensure the supply chain is efficient, compliant, and aligned with Barhale’s commercial, operational, and sustainability objectives. This position offers the opportunity to influence key supply chain data used in decision‑making, performance reviews and departmental KPIs.
Key Responsibilities
- Supplier Administration & Governance
- Coordinate supplier onboarding, approval and renewal processes in line with Barhale governance requirements.
- Proactively monitor supplier approval expiries and gather updated documentation ahead of deadlines.
- Maintain accurate supplier information, records, status (approved/preferred), accreditations and evidence within the SCD.
- Ensure all documentation (emails, certificates, forms, evidence) is controlled, correctly filed and easily accessible.
- Input, update and verify supplier data in the SCD, ensuring accuracy and timeliness.
- Support mapping of supplier categories, risk indicators, preferred listings and commercial notes.
- Maintain approved and preferred supplier lists across all categories.
- Support the administration of the SCD/Summit ERP interface to ensure only approved suppliers are available for ordering.
- Assist in the administration and logging of Preferred Supplier Trading Agreements (PSTAs), Service Level Agreements (SLAs) and fixed price lists.
- Track agreement review cycles, expiry dates, and notice periods and ensure 12‑month agreement periods are maintained.
- Maintain accurate records of agreed rates, terms and supplier‑specific conditions.
- Act as the central point of contact for supply chain queries from Procurement, Commercial and operational teams.
- Manage incoming emails and calls, maintaining a professional and efficient response.
- Support category leads and the Supply Chain Manager with supplier‑related queries, market engagement and early supplier involvement.
- Maintain awareness of market trends, product updates and industry developments.
- Support category rationalisation, supply chain diversification and supplier gap analysis.
About you – Essential
- Experience in high‑volume administrative duties within supply chain, procurement, commercial or similar environments.
- Experience managing supplier data, onboarding and compliance documentation.
- Strong organisational skills with excellent attention to detail.
- Confident communicator, able to liaise with people at all levels, internally and externally.
- Proven understanding of accurate data entry and maintaining audit‑ready records.
- Ability to work both independently and collaboratively as part of a team.
- Proficient in Microsoft Office, particularly Excel, Outlook and document management.
- Ability to prioritise effectively and meet deadlines in a fast‑paced environment.
- Strong analytical and problem‑solving skills with a proactive approach.
About you – Desirable
- Experience supporting supplier frameworks, preferred supplier agreements, SLAs or price list management.
- Exposure to supplier performance management processes or KPIs.
- Experience using ERP, procurement or vendor management systems (e.g., Summit or similar).
- Prior experience in a compliance‑focused or document control environment.
- Knowledge of ESG/Modern Slavery considerations in supply chains.
Caring and investing in you
Our values have been embedded at Barhale for over 40 years, and they are our guiding principles regarding how we care and invest in people. Our values are our commitment to being a people‑centric company. As a Gold Investors in People company and a Sunday Times 100 Best Company to Work For, we are committed to investing in people. We are passionate about creating a working environment where people are supported throughout their careers, where people can enjoy security and be part of a company that cares about them.
Benefits
- Competitive salary
- Company Pension
- Life Assurance
- Private Medical
- 25 days of annual leave in addition to 8 public bank holidays and loyalty days
- 8 hours volunteering
- Employee Assistance Programme to support your mental, physiological and financial wellbeing
- Flexible benefits via salary sacrifice
- Company car/green car scheme/car allowance/Van (dependent on position)
- Leadership & management training and coaching
- Regular line management engagement and appraisal to support your career progression
- Development supported by internal and externally delivered training
- Continuous service awards
Would you like to know more? Please contact our Recruitment team via careers@barhale.co.uk
Supply Chain Administrator employer: Barhale Holdings
Contact Detail:
Barhale Holdings Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Supply Chain Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Barhale and understanding their values. Be ready to discuss how your skills align with their mission and how you can contribute to their supply chain goals.
✨Tip Number 3
Practice your responses to common interview questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your experience effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Supply Chain Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Supply Chain Administrator role. Highlight your relevant experience in supply chain management and data administration, showing us why you're the perfect fit for Barhale.
Show Off Your Skills: Don’t hold back on showcasing your organisational skills and attention to detail. We want to see how you’ve successfully managed supplier data or documentation in the past, so give us some solid examples!
Be Professional and Personable: When writing your application, keep it professional but let your personality shine through. We value confident communicators who can liaise with various teams, so don’t be afraid to show us your friendly side!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and helps us get to know you better. Plus, it’s super easy!
How to prepare for a job interview at Barhale Holdings
✨Know Your Supply Chain Basics
Before the interview, brush up on your knowledge of supply chain management principles. Understand key terms like supplier onboarding, compliance documentation, and data management. This will show that you’re not just familiar with the role but also genuinely interested in how it fits into Barhale's operations.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed high-volume administrative tasks in the past. Highlight your attention to detail and ability to maintain accurate records, as these are crucial for the Supply Chain Administrator role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Communicate Confidently
Since the role involves liaising with various teams, practice articulating your thoughts clearly and confidently. Prepare to answer questions about how you would handle supply chain queries or manage stakeholder communications. This will demonstrate your ability to work collaboratively within a team.
✨Research Barhale’s Values
Familiarise yourself with Barhale’s family values and commitment to people-centric practices. Be ready to discuss how your personal values align with theirs. This will not only help you stand out but also show that you’re a good cultural fit for the company.