HR Administrator
Reporting to the HR Operations Manager, the HR Administrator is responsible for the effectiveness of the day‑to‑day HR administration activities and provides the best support to our customers.
Key Responsibilities
- Work with the wider HR department to ensure knowledge of offers and potential new starters is up to date and accurately recorded, maintaining a smooth process from authority to recruit to new starter stage, including the production of timely and accurate offer letters and contracts.
- Ensure the onboarding process is completed for all new starters, including right‑to‑work checks and reference requests.
- Keep the HR system up to date and ensure accurate record keeping.
- Prepare new starter documentation, including contracts, offer letters and references.
- Keep up to date with quarterly contract changes made in the Kallidus system.
- Liaise with managers to administer the probation process.
- Ensure that any payroll changes are accurately submitted to payroll in conjunction with the monthly payroll deadlines.
- Prepare general correspondence.
- Monitor and respond to general HR administration queries.
- Maintain accurate Health Surveillance Records and highlight issues/concerns where required.
- Assist with the collation of job chat records by liaising with the managers throughout the regions.
- Assist with the annual salary review process by ensuring that details are accurately recorded, letters are generated and submitted to employees’ Kallidus profiles promptly.
- Assist with the Company’s Performance Incentive Scheme by ensuring information is issued throughout the Company promptly.
- Maintain electronic filing records.
- Enter the agency worker’s new starter information into the HR system.
Essential
- Experience working in a similar role in a busy office environment.
- Conversant with the Microsoft Office suite.
- Ability to maintain confidentiality at all times and in all circumstances.
- Strong time‑management and good communication skills.
- Efficient and proactive approach to work.
Desirable
- Knowledge and use of personnel record systems.
- Experience in the administration of flexible benefits and car fleet.
- CIPD Level 3 qualification.
Benefits
- Competitive salary.
- Company pension.
- Life assurance.
- Private medical cover.
- 25 days of annual leave plus eight public bank holidays and loyalty days.
- Eight hours volunteering.
- Employee Assistance Programme to support mental, physiological and financial wellbeing.
- Flexible benefits via salary sacrifice.
- Company car/green car scheme/car allowance/van (dependent on position).
- Leadership & management training and coaching.
- Regular line management engagement and appraisal to support career progression.
- Development supported by internal and externally delivered training.
- Continuous service awards.
