At a Glance
- Tasks: Support IT operations, manage orders, invoices, and improve processes in a fast-paced environment.
- Company: Barchester Healthcare, dedicated to outstanding care through technology and operational excellence.
- Benefits: Hybrid working options, professional development, and a supportive team culture.
- Other info: Opportunity for career growth and to contribute to a positive team environment.
- Why this job: Join a dynamic team and make a real impact on IT administration and support.
- Qualifications: Strong organisational skills, customer service experience, and a willingness to learn.
The predicted salary is between 30000 - 40000 £ per year.
At Barchester Healthcare, technology and operational excellence play a vital role in supporting the delivery of outstanding care across our services. We are looking for a proactive and highly organised IT Senior Administrator to join our IT team and support the smooth running of key administrative operations across the department.
This is a varied and fast‑paced role where you'll support the management of IT orders, invoices, shipments, inventory and day‑to‑day departmental administration. You'll also work closely with the IT Administration Manager to help coordinate workloads, support team development and contribute to continuous improvement initiatives across the function.
If you are an experienced administrator with excellent organisational skills, a collaborative approach and the confidence to support others within a busy team environment, we’d love to hear from you. This role is located in our Inverness office, with hybrid working available after full induction and training.
What You’ll Be Doing
- IT Administration & Operational Support
- Support the delivery of all aspects of IT administration functions across the department
- Maintain accurate hardware and software inventory records
- Provide administrative support to colleagues within the IT team
- Ensure all IT documentation and records are maintained accurately and efficiently
- Orders, Shipments & Invoice Processing
- Coordinate incoming and outgoing TNT shipments
- Process invoices and ensure all documentation is accurate and completed within required timescales
- Approve orders within agreed authorisation levels
- Help organise workloads to ensure departmental targets and deadlines are met
- Process Improvement & Problem Solving
- Review existing administrative processes to identify opportunities for improvement
- Support the implementation of new processes and ways of working
- Provide practical solutions to resolve issues and improve operational efficiency
- Support the team in delivering accurate and efficient order placement processes
- Team Support & Development
- Support the IT Administration Manager with the day‑to‑day coordination of the team
- Help organise team workloads to ensure tasks are completed to a high standard
- Identify and accelerate performance concerns where appropriate
- Support recruitment, onboarding and induction activities for new team members
- Coach and mentor less experienced colleagues to support their development and confidence
- Contribute to a positive, collaborative and high‑performing team culture
- Deputise for the IT Administration Manager where required
About You
Essential Skills & Experience
- Good standard of education including Maths and English
- Professional and approachable with excellent customer service skills
- Strong communication skills, both written and verbal, with a polite telephone manner
- Excellent organisational skills with the ability to prioritise workloads and work under pressure
- Able to work independently whilst also contributing effectively as part of a team
- Full UK driving licence
- Willingness to work towards an SVQ Level 3 in Administration or equivalent qualification
Senior Administrator in Inverness employer: Barchester Healthcare Homes Limited
Barchester Healthcare is an exceptional employer that prioritises employee growth and development within a supportive and collaborative work culture. Located in the picturesque Inverness, our hybrid working model allows for flexibility while you contribute to meaningful improvements in IT administration, ensuring a rewarding career path in the healthcare sector. Join us to be part of a dedicated team that values operational excellence and fosters a positive environment for all staff.
Contact Details:
Barchester Healthcare Homes Limited Recruitment Team
