Events Executive - Aviation Week in London

Join the dynamic Aviation Week events team as an Events Executive and play a pivotal role in delivering a global portfolio of 10-15 annual events. From intimate 150-person conferences to major tradeshows attracting over 16,000 attendees, this is your opportunity to thrive in a fast-paced, B2B environment. As part of our operations team, you’ll be at the heart of delivering seamless, high-quality events. You’ll coordinate logistics, manage stakeholder communications, and support the operational delivery from planning through to on-site execution.

If you’re a confident project manager who takes ownership and is driven by continuous improvement and innovation, we’d love to hear from you.

• Exhibitor & Sponsor Management: Serve as the main point of contact for exhibitors and sponsors, ensuring all deliverables, materials, and guidelines are met on time.
• Stakeholder Relations: Provide exceptional post-contract support to sponsors, ensuring a smooth and professional experience from sign-up to event delivery.
• Operational Delivery: Attend and support events on-site, acting as a key point of contact for stakeholders. Collaborate with venues, suppliers, and contractors to ensure flawless execution and a positive experience for all involved.
• Project Coordination: Maintain and update essential event documentation, including floorplans, schedules, and administrative records.
• Supplier & Venue Research: Assist the events team in sourcing and evaluating suppliers, venues, and innovative operational solutions.
• Process Improvement: Analyze current processes and suggest creative ways to enhance efficiency, communication, and delivery standards.
• Cross-Functional Collaboration: Work closely with marketing, sales, and content teams to align event operations with broader business objectives.
• Additional Responsibilities: Create and maintain event trackers for assigned projects; oversee and manage the event sales inbox, processing contracts efficiently; respond to customer inquiries promptly and professionally; perform additional tasks as required to support the team.

What We're Looking For

• Experience: At least one year of experience in event, exhibition, or conference project management, ideally in a B2B commercial setting.
• Skills: Strong project management and organizational skills with excellent attention to detail.
• Communication: Exceptional written and verbal communication abilities.
• Multitasking: Confident in managing multiple projects simultaneously and meeting deadlines.
• Tech-Savvy: Proficient in Microsoft Office (Outlook, Word, Excel); familiarity with event tech tools is a plus.
• Interpersonal Skills: Strong ability to build productive relationships with clients, vendors, and internal teams.
• Financial Acumen: Experience working with budgets and basic financial tracking.
• Mindset: Positive, pragmatic, and solution-focused.
• Flexibility: Willingness and ability to travel internationally for event delivery.

• Great community: a welcoming culture with in-person and online social events, our Walk the World charity day, and active diversity and inclusion networks.
• Broader impact: take up to four days per year to volunteer, with charity match funding available too.
• Career opportunity: bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning; internal job moves encouraged and supported.
• Time out: 25 days annual leave, rising to 27 days after two years, plus a birthday leave day and options to work from home or remotely.
• A flexible range of personal benefits plus company-funded private medical cover.
• A ShareMatch scheme to become an Informa shareholder with free matching shares.
• Strong wellbeing support through EAP, mental health resources, and a healthy living subsidy.
• Recognition programs including global awards and kudos.
• Opportunity to collaborate with international teams.

We believe great things happen when people connect face-to-face. We work in-person with each other, or with customers and partners, three days a week or more. When you’re not in one of our offices or at an Informa event, you can work from home or remotely. We are an Equal Opportunities Employer and are committed to diversity and inclusion.