At a Glance
- Tasks: Create welcoming experiences and manage administrative tasks in a busy environment.
- Company: Join BaptistCare, a leading purpose-driven care organisation with over 110 years of service.
- Benefits: Enjoy competitive salary packaging, health support, gym discounts, and career development opportunities.
- Other info: Work part-time on weekends in a collaborative and inclusive team.
- Why this job: Be the steady presence that supports residents and staff in a caring community.
- Qualifications: Experience in office administration, strong communication skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Create welcoming experiences for every person, every day. Take pride in the details while working with purpose and care. Inclusive service, reliable support, genuine teamwork – every day.
THIS POSITION IS SATURDAY & SUNDAY 10AM – 14:00
About the role
At Kintyre Lodge, we’re looking for someone who brings calm, care and structure to busy environments — someone who takes pride in being the steady, reliable presence that keeps our home running smoothly. As our Admin Officer, you’ll be the warm, professional first point of contact for residents, families, visitors and staff. This permanent part‑time role (32 hours per fortnight) requires you to work Saturday and Sunday 10am – 14:00. Your work will centre on reception and administrative coordination, ensuring our home runs efficiently and feels welcoming at all times.
You will:
- Provide friendly, attentive reception support in person and over the phone
- Manage incoming enquiries and direct them with clarity and care
- Raise and manage purchase orders
- Process invoices accurately and in a timely manner
- Support accounts payable and receivable functions
- Maintain accurate records, documentation and resident information
- Assist with admissions, discharges and general administrative tasks
- Keep the office organised, tidy and running smoothly
Your role is essential to the daily rhythm of Kintyre Lodge— you’ll be the person people rely on for information, support and solutions.
About the team
At Kintyre Lodge, you’ll join a warm, collaborative team who live our values wholeheartedly. We support one another generously, celebrate each other’s strengths and work with shared purpose. You’ll be surrounded by colleagues who care deeply about residents and who believe in creating a home where everyone feels safe, respected and included.
Why join us?
At BaptistCare, we believe our people deserve the best. When you join us, you’ll enjoy:
- Competitive salary packaging benefits up to $18,550 tax‑free
- Health and wellbeing support including free counselling, nutrition advice and chaplaincy
- Discounted gym memberships and novated car leasing
- Career development with study assistance up to $3,000 per year
- Access to learning programs including LinkedIn Learning
- A supportive, inclusive workplace where your contribution is valued
About you
You’re someone who brings order, empathy and initiative to everything you do. To thrive in this role, you will have:
- Proven experience in office administration, ideally in a reception‑focused role
- Confidence using Word, Excel, Outlook and CRM systems
- Strong communication and customer service skills
- Experience processing invoices, purchase orders or basic accounts
- Strong numeracy skills and attention to detail
- The ability to manage competing priorities and meet deadlines
- A proactive, solutions‑focused approach
- Experience in aged care administration (desirable)
- A genuine passion for supporting residents, families and staff
About us
BaptistCare is a leading purpose‑driven care organisation, guided by our Christian identity and serving communities across Australia for more than 110 years. We support people to live well through aged care, home care, retirement living, community services, disability support and housing. Every day, we work to enrich lives through communities of care — supporting more than 70,000 customers with the help of 12,000 employees and 2,000 volunteers across the country.
Important information
Applicants are encouraged to apply early as applications may be reviewed prior to the closing date. Successful candidates will undergo background checks including a national criminal history check, reference checks and, where applicable, WWCC, NDIS Worker Screening and a pre‑employment medical.
Recruitment agencies: This role is managed by our internal Talent Acquisition team. Unsolicited CVs will not be accepted.
BaptistCare – Inspired by Jesus to champion care for all.
Admin Officer/Coordinator - Dubbo employer: BaptistCare
At BaptistCare, we pride ourselves on creating a supportive and inclusive work environment where every team member is valued. As an Admin Officer at Kintyre Lodge in Dubbo, you will enjoy competitive salary packaging, health and wellbeing support, and opportunities for career development, all while being part of a collaborative team dedicated to enriching the lives of residents and their families. Join us in making a meaningful impact in the community, where your contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Officer/Coordinator - Dubbo
✨Tip Number 1
Get to know the company culture before your interview. Check out their website and social media to see how they interact with residents and staff. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since you'll be the first point of contact, it's crucial to convey warmth and professionalism. Role-play common scenarios with a friend to boost your confidence and ensure you come across as friendly and approachable.
✨Tip Number 3
Prepare some thoughtful questions to ask during your interview. This shows that you're engaged and serious about the role. Ask about team dynamics or how they support each other in creating a welcoming environment for residents.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows that you're proactive and keen on joining the team at Kintyre Lodge.
We think you need these skills to ace Admin Officer/Coordinator - Dubbo
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to express your enthusiasm for the role and how you can contribute to creating welcoming experiences at Kintyre Lodge.
Tailor Your Application:Make sure to tailor your application to the job description. Highlight your relevant experience in office administration and customer service, and show us how your skills align with our values of care and teamwork.
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where possible to make it easy for us to see your qualifications and experience. Remember, we appreciate attention to detail!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at BaptistCare
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Admin Officer/Coordinator role. Familiarise yourself with the key responsibilities like managing enquiries and processing invoices. This will help you demonstrate how your skills align perfectly with what Kintyre Lodge is looking for.
✨Showcase Your Customer Service Skills
Since you'll be the first point of contact for residents and visitors, it's crucial to highlight your customer service experience. Prepare examples of how you've provided friendly and attentive support in previous roles, especially in busy environments. This will show that you can bring calm and care to the team.
✨Prepare for Common Questions
Anticipate questions related to your experience with office administration and handling competing priorities. Think about specific situations where you've successfully managed tasks under pressure. This will help you convey your proactive and solutions-focused approach effectively.
✨Emphasise Teamwork and Collaboration
Kintyre Lodge values a collaborative team environment, so be ready to discuss how you've worked well with others in the past. Share stories that highlight your ability to support colleagues and contribute to a positive workplace culture. This will resonate well with their inclusive service ethos.
