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- Tasks: Manage daily office operations and ensure a welcoming environment for all visitors.
- Company: Join a dynamic team in a modern office in Marlow, Buckinghamshire.
- Benefits: Enjoy private medical insurance, life insurance, and flexible working hours.
- Other info: Participate in regular social events and enjoy career growth opportunities.
- Why this job: Be the backbone of our office and make a real difference every day.
- Qualifications: Strong organisational skills and excellent communication abilities are a must.
The predicted salary is between 35000 - 35000 £ per year.
Location: Marlow, Buckinghamshire (office-based) SL7 1TB
Salary: Up to £35,000, subject to experience + bonus plan + Benefits
Contract: Full time Permanent
Benefits:
- Private Medical insurance
- Life insurance
- Salary Sacrifice
- Company pension
- Sick pay
- Flexitime
- Free on-site parking
- Referral programme
- Modern office facilities
- Regular social events
Responsibilities:
- Ensure the smooth, efficient, and professional day-to-day running of the UK office, including kitchen facilities and meeting rooms.
- Uphold reception operations, mail handling, and courier services, providing a warm and professional welcome to all visitors and new starters, ensuring orientation protocols are followed.
- Book travel, accommodations and dining reservations for internal stakeholders and visitors; liaise with external travel partners for cost-effective flight comparisons and set up new traveller profiles.
- Assist the Senior Management Team (SMT) with administration tasks, including preparing and distributing agendas, minutes, and supporting materials.
- Organise food and beverage for SMT, visitors and client meetings as required.
- Undertake weekly site audits of communal areas and record findings, addressing areas for improvement.
- Raise and process non-stock purchase orders for office and facilities needs; monitor and manage inventory levels to ensure cost-effective purchasing aligned with budgetary constraints.
- Oversee and maintain office environment service contracts; cultivate strong vendor relationships and evaluate service performance to support continuous improvement.
- Administer on-site access systems, including Access Control and ANPR technologies, maintaining robust security protocols across the premises.
- Contribute to planning and execution of internal company events.
Position Requirements:
- Good working knowledge of MS Office packages
- Excellent written and verbal communication skills
- Strong organisational skills with the ability to plan, prioritise and manage multiple tasks effectively
- Excellent attention to detail and a high level of accuracy
- Flexible and adaptable approach to work, with a passion for supporting others
- Proactive and solution-focused approach
- Experience of working autonomously with minimal supervision
Office Manager employer: BAP Pharma Ltd
Contact Detail:
BAP Pharma Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. When you know what they stand for, you can tailor your responses to show how you fit right in. Plus, it’ll help you ask insightful questions!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. This will help you articulate your experience and skills confidently, especially when discussing your organisational prowess and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications directly from candidates who are eager to join us. It shows initiative and gives you a better chance of standing out in the crowd.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills and any relevant experience in managing office operations, as this will show us you’re the right fit for our team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re passionate about the role and how your background aligns with our needs. Don’t forget to mention your proactive approach and any experience with vendor relationships or event planning.
Show Off Your Communication Skills: Since excellent written and verbal communication is key for this role, make sure your application is clear and professional. Use proper grammar and structure, and don’t hesitate to showcase any relevant examples of your communication prowess.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at BAP Pharma Ltd
✨Know the Office Inside Out
Before your interview, take some time to research the company and its office environment. Familiarise yourself with their values, culture, and any recent news. This will help you demonstrate your genuine interest in the role and show that you’re ready to contribute to the smooth running of the office.
✨Showcase Your Organisational Skills
As an Office Manager, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved processes. Be ready to discuss how you prioritise tasks and ensure everything runs smoothly, as this will highlight your suitability for the role.
✨Communicate Clearly and Confidently
Excellent communication skills are a must for this position. Practice articulating your thoughts clearly and confidently. During the interview, make sure to listen actively and respond thoughtfully to questions, showcasing your verbal communication prowess.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare insightful questions about the company’s operations, team dynamics, and future projects. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.